HomeMy WebLinkAboutAGENDA - 11/16/2004 - VILLAGE BOARD Next ORD: 3015 (3018)
Next RES. 46-04 (48-04)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
November 16, 2004
1. Call to Order
2. Invocation (Rev. Michael Gates, Living Hope Church)
3. Approval of Minutes of October 26, 2004
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: October 31,2004 / $367,830.43
November 16, 2004/ $4,163,405.89
6. CONSENT AGENDA
A) Consideration to amend the regular schedule of Village Board meetings by
holding only one meeting in the following months on the designated dates:
June 21, 2005
July 19, 2005
August 16, 2005
November 15, 2005
December 13, 2005
(The change in the meeting schedule is due to the Village's summer and
holiday schedules.)
B) Consideration of the following:
• To waive the formal bidding process; and
• To award a contract to Air One Equipment of South Elgin, IL for four (4)
self-contained breathing apparatus devices (SCBA) manufactured by the
Mine Safety Appliance Company in an amount not to exceed$13,000.00.
(The Fire Department is standardizing on equipment manufactured by
Mine Safety Appliance (MSA). Air One Equipment is the exclusive territorial
distributor for MSA products within the Northern Illinois region.
(Upon review of the original cost proposal of $14,390, and the Fire
Department's budget allocation with this vendor, Air One Equipment has agreed
to reduce the total cost of the proposed SCBA equipment to $13,000.
Agenda for VB Meeting 11-16-04 2
(The cost for the equipment has increased due to Federally mandated
regulatory changes. Sufficient funds are available for this purchase.
(Reports from the Director of Finance and Fire Chief, recommending
approval, are attached.)
C)Consideration to authorize payment of $1,619.00 in dues to the Illinois
Municipal League for Fiscal Year 2004-2005.
(The dues were increased by$29 compared to last year's payment.
(The Illinois Municipal League (IML) represents municipalities on
legislation pending before the General Assembly. In addition, the Village dues
payment includes subscriptions to the Illinois Municipal Review, a monthly
publication that contains articles on programs and findings of member
municipalities.
(Sufficient funds are budgeted and available for this purpose.)
D) Consideration to award a purchase contract to Currie Motors, Frankfort, IL for
the purchase of eleven 2005 Police Interceptor Vehicles for the Police
Department at a total cost not to exceed $271,832.
(Bid documents were submitted by 6 vendors. Upon review of the
submitted bids, Currie Motors was determined to be the most responsive and
responsible bidder.
(The amount of this contract is $23,337 per unit that includes the lighting
and prep package, plus the alternative warranty option of$1,375, for a total cost
of$24,712 per unit.
(Adequate funds are budgeted and available for this purpose.
(Reports from the Director of Finance and Chief of Police, recommending
approval, are attached.)
E) Consideration to accept the Comprehensive Annual Financial Report (CAFR) for
the Fiscal Year ended April 30, 2004.
(The Comprehensive Annual Financial Report represents the findings of
the annual audit as performed by the independent auditor Sikich Gardner& Co.
(The CAFR was recently completed and distributed.
(A report from the Director of Finance, recommending approval, is
attached.)
F) Consideration of the following:
• To increase the existing streetlight and traffic signal maintenance contract
with Pinner Electric of Lyons, IL in the amount of$37,840, which includes
an increase of$29,704 from the General Fund and$8,136 from the ICRC
Fund;
• To increase the contract with Pinner Electric from the 2004 Fiscal Year in
an amount not to exceed $11,543.56 to be paid from the General Fund; and
Agenda for VB Meeting 11-16-04 3
• To authorize the replacement of streetlight inventory from the Residential
Enhancement Fund in an amount not to exceed$15,000.
(Reports from the Assistant Village Manager and Director of Public
Works were distributed previously.)
G) Consideration to increase an existing purchase contract with Medtronic Physio-
Control of Redmon, WA for the purchase of five pairs of hard paddles at a total
cost not to exceed$2,000, for a total purchase cost of$48,000.
(On September 14, 2004, the Village Board authorized the purchase of
five (5) refurbished, fully upgraded cardiac monitors at a net cost not to exceed
$46,000.
(In years past, hard defibrillation paddles were always included at no cost,
or buried in the purchase price of defibrillators purchased from Medtronic.
(Beginning this year, Medtronic began charging $400 per pair in addition
to the cost of the defibrillation units. In an attempt to bring the purchase as low
as possible, this accessory was determined to be unnecessary.
(Northwest Community Hospital now states that the EMS system requires
hard defibrillation paddles, in addition to the electrode patches, on twelve-lead
Lifepak 12 defibrillators.
(Funds remain in equipment purchase accounts, after all purchases have
been made, to cover this expense.
(A report from the Fire Chief, recommending approval, is attached.)
H) Consideration to adopt Resolution No. 46-04 (attached) appropriating funds in
the amount of$438,000 for construction and construction engineering costs for
the Willow Creek Box Culvert Rehabilitation at Arthur Avenue, Pratt Boulevard
and Lunt Avenue (Project No. BROS-OO1D(626); Section No. 02-00048-00-
BR; Job No. C-91-098-03).
(This agreement provides for the construction and construction
engineering for the replacement of the culvert crossings of Willow Creek at
Arthur Avenue, Pratt Boulevard and Lunt Avenue.
(The project has been included in IDOT's Highway Bridge Replacement
and Rehabilitation Program and has received 80% Federal funding participation.
(As a function of the execution of this Agreement, a Resolution
appropriating the Village's share of construction costs ($298,000 out of a total
construction cost of$1,310,000) and 100% of the construction engineering cost
($140,000) must be adopted by the Village.
(Upon completion of the construction engineering services, the Village
will be reimbursed 80% of the $140,000 engineering costs up to a maximum of
$112,000.
(Adequate funds for the Village's share are budgeted and available in the
Industrial/Commercial Revitalization Budget.
Agenda for VB Meeting 11-16-04 4
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
I) Consideration to adopt Resolution No. 47-04 (attached) accepting a Certificate
of Approval and Initial Acceptance; Deed of Conveyance/Bill of Sale from Elk
Grove Township(Sanitary Sewer and Appurtenances on Busse Road).
(Elk Grove Township has officially requested to transfer ownership of
approximately 1,546 feet of 21" reinforced concrete sanitary sewer main and
seven(7) manholes on Busse Road to Elk Grove Village.
(The approximate location of this sewer main is from Oakton Street south
to Commerce Drive.
(The Committee of the Whole, in principle, approved the transfer of
ownership of sanitary sewer main on October 13, 1998.
(The Township has provided a copy of a videotape of the subject sanitary
sewer mains, and they have been found to be in good condition except for two
leaking pipe joints.
(The Township has asked that the Village repair the defective joints as part
of our annual Sewer Maintenance and Rehabilitation Program, and the
Township agreed to reimburse the Village for the costs of the repairs.
(A report from the Director of Public Works, recommending approval, is
attached.)
J) Consideration to adopt Ordinance No. 3015 (attached) amending Title 3,
Business and License Regulations, Chapter 5, Food Related Business, Section
3-5A-1 of the Village Code of the Village of Elk Grove Village.
(Currently all persons employed by a food establishment or retail food
store must undergo TB Screening every two years.
(The revised code states that all persons employed by a food establishment
or retail food store must show proof of having undergone TB Screening within a
two (2) year period.
(On October 20, 2004 the Board of Health unanimously recommended this
amendment.
(A report from the Director of Health & Community Services,
recommending approval, is attached.)
K) Consideration to adopt Ordinance No. 3016 (attached) granting a variation of
Sections 3-7:13 and 3-7:D.1 and a variation of Section 7A-1:F.1 to permit a
retaining wall to extend approximately 18 feet beyond the required 25 foot
setback and to permit a fence with a maximum height of 9 feet 8 inches on
property located at 733 Arizona Pass.
(This item was discussed at the October 26, 2004 Village Board meeting
and currently appears on the Agenda under Unfinished Business of the Village
Attorney.)
ADDENDUM
to
Regular Village Board Agenda
November 16, 2004
8:00 P.M.
6. CONSENT AGENDA(continued)
L) Consideration to adopt Ordinance No. 3017 (attached) amending Title 3,
Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the
Village of Elk Grove Village by increasing the number of Class "AA" Liquor
Licenses (Real Time Sports Bar&Grill).
(Class A licenses allow for the sale of alcohol until 2:00 a.m. on weekends
and New Years Eve. Class AA licenses allow for the sale of alcohol until 3:00
a.m. on weekends and New Years Eve.
(If approved, the number of Class AA (late closing) licenses would be
increased from two (2) to three (3). Currently only Ringside, Inc. and Where
Else have Class AA's.
(The Police Department review indicated no concerns on this request.)
c: Johnson(2), Czamik, Dill, Feichter, Lissner,Petri,Prochno, Parrin,Rummel,
Boffrce, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp,Roan, Walsh
(8)
Agenda for VB Meeting 11-16-04 5
7. REGULAR AGENDA
A) Consideration to approve proposed signage for Charter One Bank in the Elk
Grove Town Center.
(The proposed signage shows an illuminated "Charter One Bank" on the
north side of their unit as well as over the entrance doors on the south side of the
building. The sign is internally illuminated with text having a"white" face.
(The proposed signage has a total area of 62 square feet, which is smaller
than the current total area of 96 square feet.
(New Plan Realty Trust, Inc., the current Town Center owner, has
approved this proposed sign for Charter One Bank.
(The total area of the proposed building signage complies with the
allowable area permitted by the Village's sign regulations.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all
applications for sign permits in the B-5 Town Center Shopping District to be
forwarded to the Mayor and Board of Trustees for final review and approval.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration to approve proposed signage for FedEx Kinko's in the Elk Grove
Town Center.
(Federal Express recently completed their purchase of Kinko's and is
replacing existing signage to reflect the new business relationship. FedEx
Kinko's is located in building "D"next to Dominick's.
(The proposed signage shows an illuminated "FEDEX KINKO'S" sign
over the entrance doors on the north side of the building totaling 45 square feet.
The sign is internally illuminated with text having a"purple" and"blue" face.
(New Plan Realty Trust, Inc., the current Town Center owner, has
approved this proposed sign for FedEx Kinko's.
(The total area of the proposed building signage complies with the
allowable area permitted by the Village's sign regulations.
(Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all
applications for sign permits in the B-5 Town Center Shopping District to be
forwarded to the Mayor and Board of Trustees for final review and approval.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Improvements/Renovations to Police Department
b. Water Meter Study
Agenda for VB Meeting 11-16-04 6
9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Dill
a. Parking Regulations pertaining to parking of Commercial Vehicles
10. PERSONNEL COMMITTEE - Trustee Lissner
11. RECYCLING& WASTE COMMITTEE- Trustee Prochno
a. Household Hazardous Waste
b. Multi-family Refuse Container Locations
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
c. Website Enhancements
d. Channel 6 Survey
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION -Trustees Lissner/Petri
a. Higgins/Oakton Landscaping
b. Higgins/Oakton Improvements
c. Signage
d. Improvements to Industrial Well Sites
e. Improvements to Street Signs
f. Rogers Park Detention
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION -Trustee Czamik
16. PLAN COMMISSION - Village Manager Partin
a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision
and variations from the Village Code for the construction of townhomes
located on Meacham Road south of Biesterfreld Road (PH 9-3-03)(continued
11-5-03)
b) PC Docket 04-3 —Public hearing to consider a Special Use Permit to allow the
construction of a bank with a drive-thru facility and approval of the
resubdivision of property located north of the northwest corner of Biesterfield
and Meacham Roads. (PH 10-06-04) (Con'd to 11-3-04)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a) ZBA Docket 04-11 —Variation to allow a roof overhang of approximately 24
inches that would exceed the maximum allowable encroachment by
approximately 12 inches on property previously granted a building setback
variation at 498 Franklin Lane (PH 10-21-04)
Agenda for VB Meeting 11-16-04 7
b) ZBA Docket 04-12 — Variation to permit an existing pool deck that
encroaches approximately 5 feet 4 inches into the required eight foot side
setback at 377 E. Elk Grove Blvd. (PH 11-18-04)
18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a) Cable Television Committee - Trustees Petri/Lissner
b) Community Service Board - Trustee Czarnik
c) Liquor Commission -Mayor Johnson
d) Special Events Committee—Mayor Johnson
1. 50`h Anniversary Celebration
e) O'Hare Update—Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
a) Direct the Attorney to prepare an Ordinance to allow an existing block retaining wall
that extends approximately eighteen feet (18'0") beyond the required twenty-five foot
(25'0") setback and a variation for a fence to be constructed on top of the retaining
wall at 733 Arizona Pass (ZBA Docket 04-10).
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons
requiring auxiliary aids and/or services should contact the Village Clerk, preferably no
later than five days before the meeting.
c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel,
Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt,Tromp,Roan,
Walsh(8)