Loading...
HomeMy WebLinkAboutAGENDA - 11/16/2004 - VILLAGE BOARD Next ORD: 3015 (3018) Next RES. 46-04 (48-04) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING November 16, 2004 1. Call to Order 2. Invocation (Rev. Michael Gates, Living Hope Church) 3. Approval of Minutes of October 26, 2004 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: October 31,2004 / $367,830.43 November 16, 2004/ $4,163,405.89 6. CONSENT AGENDA A) Consideration to amend the regular schedule of Village Board meetings by holding only one meeting in the following months on the designated dates: June 21, 2005 July 19, 2005 August 16, 2005 November 15, 2005 December 13, 2005 (The change in the meeting schedule is due to the Village's summer and holiday schedules.) B) Consideration of the following: • To waive the formal bidding process; and • To award a contract to Air One Equipment of South Elgin, IL for four (4) self-contained breathing apparatus devices (SCBA) manufactured by the Mine Safety Appliance Company in an amount not to exceed$13,000.00. (The Fire Department is standardizing on equipment manufactured by Mine Safety Appliance (MSA). Air One Equipment is the exclusive territorial distributor for MSA products within the Northern Illinois region. (Upon review of the original cost proposal of $14,390, and the Fire Department's budget allocation with this vendor, Air One Equipment has agreed to reduce the total cost of the proposed SCBA equipment to $13,000. Agenda for VB Meeting 11-16-04 2 (The cost for the equipment has increased due to Federally mandated regulatory changes. Sufficient funds are available for this purchase. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached.) C)Consideration to authorize payment of $1,619.00 in dues to the Illinois Municipal League for Fiscal Year 2004-2005. (The dues were increased by$29 compared to last year's payment. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose.) D) Consideration to award a purchase contract to Currie Motors, Frankfort, IL for the purchase of eleven 2005 Police Interceptor Vehicles for the Police Department at a total cost not to exceed $271,832. (Bid documents were submitted by 6 vendors. Upon review of the submitted bids, Currie Motors was determined to be the most responsive and responsible bidder. (The amount of this contract is $23,337 per unit that includes the lighting and prep package, plus the alternative warranty option of$1,375, for a total cost of$24,712 per unit. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Chief of Police, recommending approval, are attached.) E) Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended April 30, 2004. (The Comprehensive Annual Financial Report represents the findings of the annual audit as performed by the independent auditor Sikich Gardner& Co. (The CAFR was recently completed and distributed. (A report from the Director of Finance, recommending approval, is attached.) F) Consideration of the following: • To increase the existing streetlight and traffic signal maintenance contract with Pinner Electric of Lyons, IL in the amount of$37,840, which includes an increase of$29,704 from the General Fund and$8,136 from the ICRC Fund; • To increase the contract with Pinner Electric from the 2004 Fiscal Year in an amount not to exceed $11,543.56 to be paid from the General Fund; and Agenda for VB Meeting 11-16-04 3 • To authorize the replacement of streetlight inventory from the Residential Enhancement Fund in an amount not to exceed$15,000. (Reports from the Assistant Village Manager and Director of Public Works were distributed previously.) G) Consideration to increase an existing purchase contract with Medtronic Physio- Control of Redmon, WA for the purchase of five pairs of hard paddles at a total cost not to exceed$2,000, for a total purchase cost of$48,000. (On September 14, 2004, the Village Board authorized the purchase of five (5) refurbished, fully upgraded cardiac monitors at a net cost not to exceed $46,000. (In years past, hard defibrillation paddles were always included at no cost, or buried in the purchase price of defibrillators purchased from Medtronic. (Beginning this year, Medtronic began charging $400 per pair in addition to the cost of the defibrillation units. In an attempt to bring the purchase as low as possible, this accessory was determined to be unnecessary. (Northwest Community Hospital now states that the EMS system requires hard defibrillation paddles, in addition to the electrode patches, on twelve-lead Lifepak 12 defibrillators. (Funds remain in equipment purchase accounts, after all purchases have been made, to cover this expense. (A report from the Fire Chief, recommending approval, is attached.) H) Consideration to adopt Resolution No. 46-04 (attached) appropriating funds in the amount of$438,000 for construction and construction engineering costs for the Willow Creek Box Culvert Rehabilitation at Arthur Avenue, Pratt Boulevard and Lunt Avenue (Project No. BROS-OO1D(626); Section No. 02-00048-00- BR; Job No. C-91-098-03). (This agreement provides for the construction and construction engineering for the replacement of the culvert crossings of Willow Creek at Arthur Avenue, Pratt Boulevard and Lunt Avenue. (The project has been included in IDOT's Highway Bridge Replacement and Rehabilitation Program and has received 80% Federal funding participation. (As a function of the execution of this Agreement, a Resolution appropriating the Village's share of construction costs ($298,000 out of a total construction cost of$1,310,000) and 100% of the construction engineering cost ($140,000) must be adopted by the Village. (Upon completion of the construction engineering services, the Village will be reimbursed 80% of the $140,000 engineering costs up to a maximum of $112,000. (Adequate funds for the Village's share are budgeted and available in the Industrial/Commercial Revitalization Budget. Agenda for VB Meeting 11-16-04 4 (A report from the Director of Engineering & Community Development, recommending approval, is attached.) I) Consideration to adopt Resolution No. 47-04 (attached) accepting a Certificate of Approval and Initial Acceptance; Deed of Conveyance/Bill of Sale from Elk Grove Township(Sanitary Sewer and Appurtenances on Busse Road). (Elk Grove Township has officially requested to transfer ownership of approximately 1,546 feet of 21" reinforced concrete sanitary sewer main and seven(7) manholes on Busse Road to Elk Grove Village. (The approximate location of this sewer main is from Oakton Street south to Commerce Drive. (The Committee of the Whole, in principle, approved the transfer of ownership of sanitary sewer main on October 13, 1998. (The Township has provided a copy of a videotape of the subject sanitary sewer mains, and they have been found to be in good condition except for two leaking pipe joints. (The Township has asked that the Village repair the defective joints as part of our annual Sewer Maintenance and Rehabilitation Program, and the Township agreed to reimburse the Village for the costs of the repairs. (A report from the Director of Public Works, recommending approval, is attached.) J) Consideration to adopt Ordinance No. 3015 (attached) amending Title 3, Business and License Regulations, Chapter 5, Food Related Business, Section 3-5A-1 of the Village Code of the Village of Elk Grove Village. (Currently all persons employed by a food establishment or retail food store must undergo TB Screening every two years. (The revised code states that all persons employed by a food establishment or retail food store must show proof of having undergone TB Screening within a two (2) year period. (On October 20, 2004 the Board of Health unanimously recommended this amendment. (A report from the Director of Health & Community Services, recommending approval, is attached.) K) Consideration to adopt Ordinance No. 3016 (attached) granting a variation of Sections 3-7:13 and 3-7:D.1 and a variation of Section 7A-1:F.1 to permit a retaining wall to extend approximately 18 feet beyond the required 25 foot setback and to permit a fence with a maximum height of 9 feet 8 inches on property located at 733 Arizona Pass. (This item was discussed at the October 26, 2004 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney.) ADDENDUM to Regular Village Board Agenda November 16, 2004 8:00 P.M. 6. CONSENT AGENDA(continued) L) Consideration to adopt Ordinance No. 3017 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class "AA" Liquor Licenses (Real Time Sports Bar&Grill). (Class A licenses allow for the sale of alcohol until 2:00 a.m. on weekends and New Years Eve. Class AA licenses allow for the sale of alcohol until 3:00 a.m. on weekends and New Years Eve. (If approved, the number of Class AA (late closing) licenses would be increased from two (2) to three (3). Currently only Ringside, Inc. and Where Else have Class AA's. (The Police Department review indicated no concerns on this request.) c: Johnson(2), Czamik, Dill, Feichter, Lissner,Petri,Prochno, Parrin,Rummel, Boffrce, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp,Roan, Walsh (8) Agenda for VB Meeting 11-16-04 5 7. REGULAR AGENDA A) Consideration to approve proposed signage for Charter One Bank in the Elk Grove Town Center. (The proposed signage shows an illuminated "Charter One Bank" on the north side of their unit as well as over the entrance doors on the south side of the building. The sign is internally illuminated with text having a"white" face. (The proposed signage has a total area of 62 square feet, which is smaller than the current total area of 96 square feet. (New Plan Realty Trust, Inc., the current Town Center owner, has approved this proposed sign for Charter One Bank. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) B) Consideration to approve proposed signage for FedEx Kinko's in the Elk Grove Town Center. (Federal Express recently completed their purchase of Kinko's and is replacing existing signage to reflect the new business relationship. FedEx Kinko's is located in building "D"next to Dominick's. (The proposed signage shows an illuminated "FEDEX KINKO'S" sign over the entrance doors on the north side of the building totaling 45 square feet. The sign is internally illuminated with text having a"purple" and"blue" face. (New Plan Realty Trust, Inc., the current Town Center owner, has approved this proposed sign for FedEx Kinko's. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study Agenda for VB Meeting 11-16-04 6 9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Dill a. Parking Regulations pertaining to parking of Commercial Vehicles 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING& WASTE COMMITTEE- Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION -Trustee Czamik 16. PLAN COMMISSION - Village Manager Partin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the construction of townhomes located on Meacham Road south of Biesterfreld Road (PH 9-3-03)(continued 11-5-03) b) PC Docket 04-3 —Public hearing to consider a Special Use Permit to allow the construction of a bank with a drive-thru facility and approval of the resubdivision of property located north of the northwest corner of Biesterfield and Meacham Roads. (PH 10-06-04) (Con'd to 11-3-04) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 04-11 —Variation to allow a roof overhang of approximately 24 inches that would exceed the maximum allowable encroachment by approximately 12 inches on property previously granted a building setback variation at 498 Franklin Lane (PH 10-21-04) Agenda for VB Meeting 11-16-04 7 b) ZBA Docket 04-12 — Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH 11-18-04) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission -Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50`h Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a) Direct the Attorney to prepare an Ordinance to allow an existing block retaining wall that extends approximately eighteen feet (18'0") beyond the required twenty-five foot (25'0") setback and a variation for a fence to be constructed on top of the retaining wall at 733 Arizona Pass (ZBA Docket 04-10). 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt,Tromp,Roan, Walsh(8)