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Home My WebLink AboutAGENDA - 12/14/2004 - VILLAGE BOARD Next ORD: 3018 (3020) Next RES. 49-04 (52-04) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING December 14, 2004 1. Call to Order 2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of November 16, 2004 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: November 30, 2004/$448,561.38 December 14, 2004 /$855,940.52 6. CONSENT AGENDA A). Consideration of a request from the following entities to waive the Village's annual alarm license fee for the period January 1, 2005 through December 31, 2005: Requesting Entity Number of Alarm Locations Total Waiver Request Elk Grove Park District 7 $175.00 Elk Grove Public Library 1 $25.00 School District 59 7 $175.00 Total 15 $375.00 (The regular alarm license fee is $25 per location. (It has been past practice of the Village Board to grant fee waivers for non- profit and government organizations. (A report from the Assistant Finance Director, recommending approval, is attached.) B) Consideration to grant a variation from the Village Code, Section 8-12B-1-ID, "Easements", to permit the construction of a shed which will encroach nine feet (9') into a ten foot (10') public utility easement at 110 Essex. (East of the ten foot (10') easement is an additional seventy-five (75') foot easement for public utilities and drainage. (The property owners are seeking a variation to construct a shed within a public utility easement. ComEd, Nicor Gas, SBC, and Comcast have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. Agenda for VB Meeting 12-14-04 2 (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration to increase a professional service contract to Planning Resources, Inc. of Wheaton, IL to prepare design concepts and contract plans for the proposed gateway improvements as part of an ICRC project in an amount not to exceed $4,956, for a total contract amount of$19,373.50. (On March 25, 2003 the Village Board approved a professional service contract with Planning Resources in the amount of$14,417.50 for the design of well site improvements. This project's scope has been modified to include the construction of gateway sign improvements at five locations in the Business Park. (This project is targeted for construction in late Spring 2005. (The Village has received a supplemental agreement from Planning Resources to prepare design concepts and contract plans for the proposed gateway improvements at a cost not to exceed $4,956. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) D) Consideration to award a professional service contract to TranSystems Corporation of Schaumburg, IL for construction engineering services for the Willow Creek Box Culvert Improvements in an amount not to exceed $137,612.77. (The ICRC has authorized the implementation of the Willow Creek Box Culvert Improvements. This project has received funding for construction through the Highway Bridge Replacement and Rehabilitation Program at a level of 80%Federal and 20% Village. (The project consists of the replacement of the existing corrugated steel pipe culverts under Arthur Avenue, Pratt Boulevard and Lunt Avenue east of Busse Road. The project is targeted for a contract letting in January 2005. (A proposal for the construction engineering services was solicited from TranSystems Corporation. They have developed the Phase 1 and Phase 2 designs for the improvement and have performed construction engineering services for roadway and bridge structure improvements within the Village. (TranSystems has an excellent reputation in construction engineering and is knowledgeable in Federal, State and Village policies. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) E) Consideration to adopt Resolution No. 49-04 (attached) authorizing the Mayor and Village Clerk to execute a Letter of Agreement between the Village of Elk Grove Village and the Chicago Running and Special Events Management Inc., d/b/a Chicago Special Events Management (CSEM) for an international bike race. Agenda for VB Meeting 12-14-04 3 (This event will take place as part of the Village's 501h Anniversary.) (The Village's out-of-pocket costs are limited to $125,000. The balance of the costs will be borne by sponsors and entry fees.) F) Consideration to adopt Resolution No 50-04 (attached) authorizing the Mayor and Village Clerk to execute an Agreement between the Village of Elk Grove Village and the Suburban Bus Division (Pace) of the Regional Transportation Authority (Dial-A-Ride). (Pace reports that the 2005 agreement outlining the terms of the Dial-A- Ride service requires execution no later than December 17 to avoid disruption of service. (In past years, the terms of the Agreement have not been significantly modified, and no major changes are expected with the pending agreement.) G) Consideration to adopt Resolution No. 51-04 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1850 Estes. (Recycling Solutions, Inc., purchased this property on October 20, 2004 for $1,215,000. Currently the company has seventeen (17) fulltime employees, but they are considering adding a second shift, which would expand their workforce to 25 to 30 employees. (Recycling Solutions is a family owned and operated industrial recycling company that specializes in plastic scrap material. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies being that it has been vacant in excess of sixteen months.) (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant are attached.) H) Consideration to adopt Ordinance No. 3018 (attached) authorizing the 2004 property tax levy for Fiscal Year 2005-2006, for a net levy for the Village and Library in the amount of$13,771,311. (The General Fund levy is in accordance with the determination made by the Village Board at their regular board meeting on November 16, 2004. (In accordance with State statue, this tax levy ordinance must be filed with the County Clerks of Cook and DuPage Counties no later than the last Tuesday in December. (A report from the Director of Finance was previously distributed.) Agenda for VB Meeting 12-14-04 4 1) Consideration to adopt Ordinance No. 3019 (attached) granting a variation of Section 3-7:13.1 and Section 3-7:5 of the Zoning Ordinance to permit a roof overhang to encroach not more than 12 inches into a required side yard on property located at 498 Franklin Lane. (This item was discussed at the November 16, 2004 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Establishment of standards, fines, and/or fees for violated zoning variations/permits 10. PERSONNEL COMMITTEE- Trustee Lissner 11. RECYCLING& WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno Agenda for VB Meeting 12-14-04 5 15. PARADE COMMISSION - Trustee Czamik 16. PLAN COMMISSION - Village Manager Parrin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the construction of townhomes located on Meacham Road south of Biesterfield Road (PH 9-3-03)(continued 11-5-03) b) PC Docket 04-3 — Public hearing to consider a Special Use Permit to allow the construction of a bank with a drive-thru facility and approval of the resubdivision of property located north of the northwest corner of Biesterfield and Meacham Roads. (PH 10-06-04) (Con'd to 11-3-04) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 04-12 — Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH 11-18-04) b) ZBA Docket 05-1 -- Variation to build a 6-foot chain link fence with 1 foot barked wire on top which would extend approximately 131 feet beyond the nearest front corner of the principal structure at 1717 Busse Road (PH 1-6- 05). 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board- Trustee Czamik c) Liquor Commission- Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50`h Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a) Direct the Attorney to prepare an Ordinance to allow a roof overhang of approximately 24 inches that would exceed the maximum allowable encroachment by approximately 12 inches on a building setback variation. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT Agenda for VB Meeting 12-14-04 6 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (8)