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Home My WebLink AboutFOREIGN FIRE INSURANCE BOARD - 09/16/1998 - Elk Grove Village Fire Dept. Foreign Fire Tax Board September 16, 1998 Meeting called to order @ 7:l Opm Present Absent Pat Beck Peter Gutzmer John Forde Rich Keyworth Hilda Ingebrigtsen Rick Krieger AI Mergens Jim MacArthur Scott Peterson Bob Stecki Mike Rogers Al Vrshek Motion by Pat Beck, seconded by John Forde to approve September minutes; motion unanimously approved. Discussion on past minutes: It was brought to the attention of Scott (Secretary for board) that the minutes have not been up-to-date. The secretary was not at the January or February meetings do to being out-of-town in January and on a Pub Ed detail during February's meeting. Minutes for both meetings where kept by another board member. The secretary had asked for them after those previous meeting's and never received them. Whoever took the minutes, please forward. There was no meeting in April. The month of May did bring a meeting, the minutes where taken and unfortunately I (Scott) have lost the computer disk of the minutes for that meeting. This was relayed to the Chairman prior to the August meeting knowing that I would be out-of-town for that meeting. June & July, there was no meeting, and August minutes where taken by Mike Rogers and forwarded to me, as previously noted. Treasurer's Report: Report was read, motion by John Forde, seconded by Pat Beck to approve; motion unanimously approved. November will bring the distribution of the Insurance Tax money to the Foreign Fire Insurance Board. Also a discussion on the draft of the investment policy. Currently the Funds are kept in the Illinois Treasurers investment pool. The money can stay there, but the Fire Tax Board would control the investments of the Fire Insurance Funds money. "Safety" in investments would prevail so that stability of the investments is maintained. This policy and method is similar to the Pension Fund. Motion by Pat Beck, seconded by Scott Peterson to approve the investment policy; motion unanimously approved. A final print will be made. Elections: The election for the expiring members terms is scheduled for October, however due to the shift change not being out the election is still on hold. Last election was Sept 26,27 & 28, 1997. A motion was made by Pat Beck, seconded by Mike Rogers to extended the expiring members terms 30 day's. This was unanimously passed to extend the five board member's term that expire an additional 30 day's. Currently their terms expire on September 30, 1998. The extension was to allow them to serve as official members of the Board from October 1 until October 31, 1998. This was done so that business could continue do to the unknown time as to when the shift change would be posted. Once the shift change is announced, John Forde will head up the election process and will begin the proper procedures for an election. Also a motion was made by Mike Rogers and seconded by Pat Beck to make a permanent change in the posting of an election from 30 days to 14 days. This was unanimously approved. This will be a change in the policy of the Foreign Fire Insurance agreement between the Village and the Board. The motion was to change Section I Paragraph f of the agreement from the current "...The nominating procedure shall be established a minimum of(30) days prior to the expiration of the Board member's term of office" to "...a minimum of(I4) day's prior to the expiration of the Board member's term of office". In addition, Section 1 Paragraph g and h of the agreement also need to be changed to reflect the number change. Section I Paragraph d that describes when a board member will start their term of office after an election was not changed. This still reads, "...The initial terms of office of the members of the Board shall begin thirty days after the completion of the election..." The reasons for this change to 14 days was the board felt 30 days was too long of a period for an election notice, Also due to the shift change request having to be processed in September and not knowing what personnel would fall on what shift, this delay's the election process until the shift change is complete. By changing the agreement, it helps to get the board set as to who will serve in time for important budget process meetings. John Forde also stated he did want to change this policy during the first year of the board, but it was an oversight. The member's present at this meeting felt this was a reasonable time to give notice before an election. Scott will send a letter to the Chief explaining these motions and with the request to notify the Village Board do to these being a change in official policy. Old Business: Status of budget items: Truckmans belts, all in (Peterson) GPS, awaiting delivery (Beck) Cooling Fan, in(Keyworth) Pocket Dosimeters, waiting delivery (Keyworth/Guglielmo) Haz-mat Trailer; specs pending still (Keyworth/Stecki) Workout clothing, awaiting sizes from dept members (Peterson) Infrared vision system, committee is working on, should be soon(Stecki) Personal Dive Equipment bags, finishing sizes up, should be next week(Rogers/Vrshek) Helicopter Landing lights, getting info from HELO agencies (Beck) Multi-media, unknown (Keyworth/Krieger) Battery Analyzer, unknown (Riddle) Cell Fax Machine for Haz-Mat Squad, still pending(Riddle/Keyworth) Weight Equipment, unknown(Krieger/Nedjedio) The Board agreed to go with a laser printer for the Captains car do to the quality. This will be tabled to next meeting so that specs on the printer& pricing info can be gotten. Mike Rogers will work on this. Discussion on the purchase of the second training tower burner took place. John Forde questioned the legality of the use of the burner from Foreign Fire Tax Funds. All three shifts where informally polled (1sT by Al Vrshek, 2"d by Mike Rogers& 3rd by John Forde) since the August meeting. Majorities of the combination of the three shifts do not want the money to go for a second burner. The Foreign Fire Tax board members are representatives of the fire department and we have to represent all fire personnel. A motion was made by Mike Rogers and seconded by A] Mergens to vote on the contribution of funds for the training tower burner not to exceed $200,000. A favorable vote is to give the money to the village and an opposing vote is too not. Those in favor: 0 (zero) Those opposed: 6 (six) Motion was denied. New Business: Budget process for next year will be tabled until after the elections. Chairperson after the election is to have a need assessment sent to members of the Dept. Meetings will resume every month as originally posted until budget approval. Motion by John Forde, seconded by Mike Rogers to adjourn; unanimously approved, Meeting adjourned @ 8:15pm. Submitted by, Scott Peterson l Village of Elk Grove Village Foreign Fire Insurance Fund Balance Sheet As of July 31, 1998 ASSETS Cash - Illinois Public Treasurer's Investment Pool (IPTIP) $ 455,136.93 Receivable - Other 0.00 Investments (at par) 0.00 Accrued Interest 0.00 Due From Other Funds 0.00 Total Assets $ 455.136.93 LIABILITIES AND RESERVES Liabilities: Unamortized Bond Premium/Discount $ 0.00 Accounts Payable 0.00 Due To Other Funds 0.00 Reserves: Fund Balance as of May 1, 1998 $448,922.61 Revenues: Foreign Fire Insurance Taxes $ -0- Interest Income-Investments 6.214.32 6,214.32 Expenditures -0- s 6.214.32 Total Fund Balance 455.136.93 Total Liabilities & Reserves $ 455.136.93