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AGENDA
REGULAR VILLAGE BOARD MEETING
October 25, 2016
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3.APPROVAL OF MINUTES OF OCTOBER 11,2016
4. MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: OCTOBER 25, 2016 $184,452.25
6. CONSENT AGENDA
a. Consideration of a request from the Elk Grove High School Instrumental Music
Association to waive permit fees in the amount of$200 for a holiday tree and wreath sale
commencing on November 25, 2016 at Elk Grove High School located at 500 W. Elk
Grove Boulevard.
(The Elk Grove Instrumental Music Association utilizes this sale as a fundraiser for the
band and orchestra programs at Elk Grove High School.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from the Schaumburg Township Elementary School
Foundation to waive permit fees in the amount of$200 associated with a holiday tree sale
commencing on November 20, 2016 at Mallard Crossing located at 855 Meacham Road.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
c. Consideration of a request from Alexian Brothers Medical Center to waive building permit
fees in the amount of$389 to replace the fence at 955 Beisner Road and 701 Biesterfield
Road.
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(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration to award a contract to SHI International of Somerset,NJ to replace
the switches supporting the Village's existing high-speed wireless backbone with new
Cisco hardware in an amount not to exceed $29,401.
(The Village of Elk Grove deployed its existing high speed wireless infrastructure between
our primary facilities in early 2006.
(Our data transmission requirements have increased several-fold since 2006. In addition,
we recently learned that vendor support for the hardware which comprises our high speed
wireless network will be discontinued in early 2017.
(The Information Technology staff has researched available technologies for meeting our
high speed transmission requirements and determined that replacing our existing hardware
with new equipment is the most cost-effective approach.
(The Village's IT staff solicited three (3) proposals for this work, and it was determined
that SHI International submitted the was the most responsive and responsible proposal.
(The proposed solution would replace the Village's existing 100 MB wireless
connections with 1.3 GB links. This increased speed is essential for the Village to support
the growing number of applications transitioning to the cloud.
(The requested switches would replace the original units that were installed to support each
of the Village's primary connection locations when our high speed wireless backbone
was first implemented.
(The Director of Information Technology recommends approval.)
e. Consideration of the following:
• To increase the Recycling& Municipal Waste Fund in the amount of$32,400; and
• To authorize the Department of Public Works to utilize the Groot Transfer Station
on Elmhurst Road to dispose of fall leaves at the rate of$40.50 per ton to be funded
by the Recycling Fund.
(The Village typically disposes of approximately 800 tons of leaves that are generated
from the curbside fall leaf collection program.
(Groot is providing the Village with a 10% discount off the SWANCC tipping fee to
dispose of fall leaves.
(In addition,the utilization of the Groot Transfer Station on Elmhurst Road provides
significant travel time savings to the Public Works personnel, allowing personnel to return
to collect leaves from the street more quickly.
(The Village typically disposes of approximately 800 tons of leaves that are generated
from the curbside fall leaf collection program. Groot is providing the Village with a 10%
discount off the SWANCC tipping fee to dispose of fall leaves.
(In addition, the utilization of the Groot Transfer Station on Elmhurst Road provides
significant travel time savings to the public works personnel, allowing personnel to return
to collect leaves from the street more quickly.)
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f. Consideration to award a contract to E-Vergent of Racine, WI to replace the Village's high-
speed wireless backbone with new hardware in an amount not to exceed $68,635.
(The Village of Elk Grove deployed its existing high speed wireless infrastructure between
our primary facilities in early 2006 with DataFlo (the predecessor to E-Vergent).
(Our data transmission requirements have increased several-fold since it was deployed in
2006.
(Additionally, the Village has learned that the support for the hardware which comprises
our high speed wireless network will be discontinued in early 2017.
(The Information Technology staff has researched available technologies for meeting our
high speed transmission requirements and determined that replacing our existing hardware
with new equipment is the most cost-effective approach.
(As the Village has standardized its wireless networking infrastructure with E-Vergent, the
proposed solution would replace the Village's existing 100 MB wireless connections with
1.3 GB links. This increased speed is essential for the Village to support the growing
number of applications transitioning to the cloud.
(The Village's Information Technology staff has been extremely satisfied with E-Vergent
since the Village deployed its services in 2006.
(The Director of Information Technology recommends approval.)
g. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by Kilokem LLC for a Special Use at 2200 Estes Avenue.
(The Public Hearing will be held on Monday, December 5, 2016.)
h. Consideration to accept the Comprehensive Annual Financial Report(CAFR) for the
Fiscal Year ended April 30, 2016.
(The Comprehensive Annual Financial Report represents the findings of the annual audit
as performed by the independent auditor Lauterbach& Amen, LLP.
(The CAFR was recently completed and distributed.
(The Director of Finance recommends approval.)
i. Consideration to adopt Ordinance No. 3464 amending Section 3-3-7 Number of Licenses
of the Village Code to be amended as follows:
• Decrease the number of Class "A" Liquor Licenses from thirty-five(35)to thirty-
four(34);
• Decrease the number of Class "B" Liquor Licenses from nineteen (19) to fifteen
(15);
• Increase the number of Class "D" Liquor Licenses from six(6)to eight(8); and
• Increase the number of Class "H" Liquor Licenses from three (3)to four(4).
(This Ordinance decreases the Class "A" and Class "B" liquor licenses and increases the
Class "D" and Class "H" liquor licenses to accommodate the requirements needed at this
time.)
j. Consideration to adopt Ordinance No. 3465 granting a variation to permit the construction
of an eight(8') foot high fence along the south property line for property located at 955
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Beisner Road.
(This item was previously discussed at the October 11, 2016 Village Board meeting and
currently appears under Unfinished Business.)
k. Consideration to adopt Ordinance No. 3466 granting a Special Use Permit to SBA Towers
IX, LLC to permit the construction and installation of a wireless telecommunications
facility on property located at 190 Gordon Street.
(This item was previously discussed at the October 11, 2016 Village Board meeting and
currently appears under Unfinished Business.)
1. Consideration to adopt Resolution No. 35-16 (attached) authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 365 Criss Circle.
(Criss Circle LLC, (Applicant) is seeking a Cook County Class 6B Property Tax
Exemption for 365 Criss Circle.
(The Applicant intends to lease the building to CMI Packaging. CMI manufactures and
distributes industrial wrapping for companies such as Macy's, Einstein Bagels and others.
CMI currently leases space in Wheeling, Illinois.
(Due to business growth, CMI will lease the space moving its operation and twenty-five
jobs to Elk Grove Village.
(The building is approximately 32,076 square feet and has been vacant since May of 2012.
(The Applicant intends to invest$135,000 to refurbish the building including, fagade and
landscaping upgrades, and concrete work.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements for
6B status are new construction, substantial renovation or buildings that have been vacant
for a period of time.
(This site qualifies as it involved occupancy of a vacant property with no purchase for
value and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
8. PLAN COMMISSION-Village Manager Rummel
9. ZONING BOARD OF APPEALS -Village Manager Rummel
a. ZBA Docket 16-5 - A Public Hearing for a variation from the Elk Grove Village Zoning
Ordinance as it pertains to detached accessory structures and the use of yards for vehicles
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in residential zoning districts for the property located at 1210 Diane Lane. (PH 8-11-2016)
10. HEALTH &COMMUNITY SERVICES -Trustee Czarnik
11. RECYCLING&WASTE COMMITTEE-Trustee Feichter
12.YOUTH COMMITTEE -Trustee Franke
13. BUSINESS LEADERS FORUMS -Trustees Lissner/Petri
a. Update Zoning Regulations
14. CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
15. INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
16. PARADE COMMITTEE-Trustee Czarnik
17. PERSONNEL COMMITTEE -Trustee Franke
18.JUDICIARY,PLANNING AND ZONING COMMITTEE-Trustee Lissner
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
20.AIRPORT UPDATE
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson
22. SPECIAL EVENTS COMMITTEE- Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents for a Special Use Permit for the
installation of a wireless telecommunications facility which would include a seventy foot
(70') monopole and supporting equipment on the property located at 190 Gordon Street.
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b. Village Attorney - Prepare the necessary documents for a variation from the Elk Grove
Village Zoning Ordinance as it pertains to permitted heights for fences in commercial
zoning districts for the property located at 955 Beisner Road.
27. NEW BUSINESS
28. PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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