HomeMy WebLinkAboutRESOLUTION - 41-16 - 12/13/2016 - Addendum Andres Medical Billing RESOLUTION NO. 41-16
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN ADDENDUM TO
THE CONTRACT BETWEEN THE VILLAGE OF ELK GROVE AND ANDRES
MEDICAL BILLING,LTD.
NOW, THEREFORE,BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached Addendum to
the Contract between the Village of Elk Grove and Andres Medical Billing, Ltd., a copy of
which is attached hereto and made a part hereof as if fully set forth.
Section 2: That this Resolution shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 13" day of December 2016.
APPROVED this 13th day of December 2016.
APPROVED:
Mayor Craig B.Johnson
Village of Elk Grove Village
ATTEST:
Judith M. Keegan,Village Clerk
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Addendum
17. Penalty Clause
Andres agrees to refrain from directly invoicing any resident or business of Elk Grove Village for
ambulance services. To meet this objective, Andres has developed work processes that include placing,
in clear lettering and bold typeface, on the face of all documents sent to any Elk Grove Village resident
or business the statement: "THIS IS NOT A BILL." As a result of past discrepancies where Andres has
inadvertently sent an invoice to Village resident(s), Andres agrees that it will pay a penalty of$1,000 to
Elk Grove Village for any invoice like document sent to a resident or business in Elk Grove Village if
the document fails to have a clear statement indicating in bold lettering that"THIS IS NOT A BILL"
included on the face of the document. The only exception to this clause is if Andres becomes aware that
an insurance company has sent payment directly to the Elk Grove Village resident or business for
ambulance service. In that event, Andres is authorized to send an invoice to an Elk Grove Village
resident or business to collect the funds paid by the insurance carrier and that invoice shall not have to
include the statement"THIS IS NOT A BILL". Moreover, in this case, Andres will not be required to
pay a penalty of$1,000 as a result of its efforts to collect proceeds paid by an insurance company to the
Elk Grove Village resident or business.
Liquidated Damages Clause
Should Elk Grove Village undertake an audit of Andres billing practices,resulting from Andres being
suspected of sending multiple Elk Grove Village residents or businesses an invoice that fails to clearly
state on its face that"THIS IS NOT A BILL",then Andres agrees to pay 100% of the entire cost of a
CPA firm to audit said billing practices. The CPA firm will be selected by the Village and paid 100%
by Andres. The audit will be limited to determining how many times Andres has sent an invoice to an
Elk Grove Village resident or businesses without the clear phrase"THIS IS NOT A BILL" added to the
face of the document. The audit will be limited to the previous 24 month period.
IN WITNESS WHEREOF,the Responsible Party of Elk Grove Village and the CEO of AMB have
executed this agreement.
Elk Grove Village Andres Medical Billing,Ltd.
BY: Craig B. Johnson, Mayor BY:
DATE: December 13, 2016
DATE: