HomeMy WebLinkAboutAGENDA - 01/09/2018 - Village Board Agenda AGENDA
REGULAR VILLAGE BOARD MEETING
January 9, 2018
7:00 PM
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR STEFAN POTUZNIK, CHRISTUS VICTOR LUTHERAN CHURCH)
3.APPROVAL OF MINUTES OF DECEMBER 12,2017
4.MAYOR&BOARD OF TRUSTEES'REPORT
5.ACCOUNTS PAYABLE WARRANT: DECEMBER 31, 2017 $ 7,155,106.19
JANUARY 9, 2018 $ 897,494.72
6.CONSENT AGENDA
a. Consideration to approve the second quarter financial report ending October 31,2017.
(As part of the new financial software system, Staff has created quarterly financial reports
comparing year to date numbers to the prior year.
(The Director of Finance recommends approval.)
b. Consideration to authorize a purchase off the State of Illinois purchase contract with
CDW, Inc.of Vernon Hills, IL to provide a replacement Cisco Core switch and other
internal networking components for the Police Department's network in an amount not to
exceed $80,017.14.
(The Cisco Core Chassis Switch and other internal networking components in the Police
Department data center serves to link Police with other Departments as well as to the
Internet and the outside world.
(All the equipment is currently nine years old and Cisco will be discontinuing hardware
support on it later this year.
(Our cost from the recommended vendor reflects the discount available to the Village by
virtue of Cisco's contract with the State of Illinois (Contract# CMS7891190).
(A report from the Director of Information Technology, recommending approval, is
attached.)
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c. Consideration of the following:
• To authorize a professional services contract to the most responsive and
responsible vendor Esscoe, Inc.of Lake Zurich, IL to upgrade the video
surveillance equipment in the Police Department's Interview Rooms and replace
the Village Hall's Access Control system in the amount of$70,177 from the
Capital Replacement Fund; and
• To increase the Capital Replacement Fund budget in the amount of$200,000.
(Video surveillance of the Police Department's Interview Rooms utilizes outdated analog
equipment, which is currently failing.
(The Lenel software utilized by the Police Department to manage the Access Control
system at the Village Hall is also no longer supported.
(Both the systems noted above can be replaced with Genetec security software that will
integrate these functions in addition to utilizing the same platform as neighboring
government agencies to enable easier video sharing.
(The Village solicited proposal from three(3)vendors to provide upgrades to the Village's
video surveillance equipment. Esscoe was the most responsive and responsible vendor
that demonstrated the responsibility and due diligence required for a successful project.
(Esscoe is an integrator of the Genetec software and also a leader in the local video
surveillance marketplace, having provided support to High School District 214,High
School District 211,and the Elk Grove Park District for the past several years.
(This request represents Phase I of a multi-phase access control/video-surveillance project
that will eventually integrate all Village facilities.
(The Director of Information Technology recommends approval.)
d. Consideration to adopt Ordinance No. 3537 amending Section 6-3-6-8 and Section 6-3-6-
9, Parking Regulations, of the Village Code of the Village of Elk Grove Village.
(The Judiciary, Planning and Zoning(JPZ)Committee met on December 12,2017 to
discuss regulations related to the parking of oversized vehicles, such as recreational
vehicles and trailers, in residential areas.
(This ordinance reflects the recommendation of the JPZ Committee that in residential
areas,the maximum length for all oversized vehicles be set at 25 feet, regardless of the
number of axles.
(The ordinance also clarifies that cabs for semi-trailers are not permitted to park in
residentially zoned districts.
(This item was discussed at the December 12,2017 Village Board Meeting and currently
appears under Unfinished Business.)
e. Consideration to adopt Ordinance No. 3538 amending Position Classification and Salary
Plan of the Village of Elk Grove Village(Deputy Finance Director-Finance Department;
Accounting Supervisor-Finance Department;Assistant Finance Director-Finance
Department; Senior Accountant-Finance Department, Police Officer-Police Department,
Property Room Assistant/Court Liaison-Police Department).
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(This Ordinance reclassifies the Deputy Finance Director position and Accounting
Supervisor position,to an Assistant Finance Director position and Senior Accountant
position.
(This Ordinance deletes one(1)Police Officer position,and adds two(2)part-time
Property Room Assistant/Court Liaison positions in the Police Department.)
f. Consideration to adopt Ordinance No. 3539 amending Section 3-3-7 Number of Licenses
of the Village Code by increasing the number of Class"D" Liquor Licenses from ten(10)
to eleven (11).
(This Ordinance increases the number of Class"D"Liquor Licenses from ten(10)to
eleven(11) licenses.)
g. Consideration to adopt the following:
• Ordinance No. 3540 rezoning property located at 1551 Busse Road from I-2
Industrial District to B-3 Business District(Automotive).
• Resolution No. 1-18 approving the Plat of Subdivision identified as GW Property
Group, LLC (GW Subdivision, 1551 Busse Road).
(This item was previously discussed at the December 12, 2017 Village Board Meeting and
currently appears as Unfinished Business under the Village Attorney.)
h. Consideration to adopt Resolution No. 2-18 (attached)authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for la application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 1520 Pratt Blvd.
(The Law Offices of Sarnoff& Baccash,on behalf of BW Pratt LLC., (Applicant) is
seeking a Cook County Class 6B Property Tax Exemption for 1520 Pratt Boulevard.
(The Applicant intends on purchasing the building and using it for their operation of light
assembly,warehousing, and distribution of products used in the construction industry.
(The Applicant currently leases space at 2450 United Lane where they employ eighteen
full time employees.
(Due to business expansion,the Applicant intends to purchase the building and use for its
operations.
(The subject property consists of an approximately 64,121 square foot building that has
been vacant since December of 2017. Additionally,the project includes the construction of
an auxiliary parking lot across the street from the subject property that is not part of the 6B
application.
(The Applicant intends on spending$306.300 to refurbish both the interior and exterior of
the building. Including: new front sidewalk; install new canopy and lights over front
entrance; install new EIFS on fa4ade; install new dock apron; update the landscaping;
install new illuminated signage;and office and warehouse build out. They will also be
spending approximately $100,000 on an off-site parking lot.
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(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of an abandoned building for less than twenty-four(24)months continuous
vacancy with a purchase for value,special circumstances and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15%in the eleventh year and 20%in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
County.
(Upon approval,the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant.The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
i. Consideration to adopt Resolution No. 3-18 amending Section 1.9 of the Village's
Personnel Manual "Harassment Free Work Environment Policy" by deleting Section 1.9
"Harassment Free Work Environment" in its entirety and replacing it with the new section
1.9 Harassment Free Work Environment(including but not limited to Sexual Harassment)
Policy.
(This Resolution deletes in its entirety section 1.9 Harassment Free Work Environment
policy and replaces it with a new section 1.9 Harassment Free Work Environment
(including but riot limited to Sexual Harassment)policy.
(The Policy has been amended in accordance with the Illinois General Assembly passing a
law on November 16,2017 requiring all units of local government to pass a resolution that
establishes amending the sexual harassment policy with several mandated requirements.)
j. Consideration to adopt Resolution No.4-18 authorizing the Mayor and Village Clerk to
execute an agreement between the Village of Elk Grove Village and the Suburban Bus
Division(PACE)of the Regional Transportation Authority(Dial-a-Ride).
(Estimated expenses for the Dial-a-Ride program have increased by 2.3%compared to
2017 for a total estimated cost of$337,322 in 2018.
(The terms of this year's Agreement have not been significantly modified in comparison to
previous years.
(This agreement shall be retroactive to January 1, 2018.)
k. Consideration to adopt Resolution No. 5-18 authorizing the Maintenance of Streets and
Highways by a Municipality under the Illinois Highway Code and appropriating
$1,125,000 from the Motor Fuel Tax Funds(MFT) for the 2018 Street Maintenance
Program.
(The Capital Improvements Committee approved staff recommendations for the
2018 MFT Street Maintenance Program.
(Approval of the Resolution appropriating Motor Fuel Tax (MFT)funds in the amount of
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$1,125,000 to be utilized for the 2018 MFT Street Maintenance Program.
(Upon concurrence by the Board, staff will prepare bid documents and advertise for
bids the 2018 MFT Street Maintenance Program in February.
(The Director of Public Works recommends approval.)
7.REGULAR AGENDA
8.PLAN COMMISSION-Village Manager Rummel
a. PC Docket 17-7-A Public Hearing for the petition submitted by Village Square for
consideration of Annexation and Rezoning to A-2 Multiple Family Residence District for
construction of six(6)multi-family townhome buildings located at 751 Meacham Road.
9.ZONING BOARD OF APPEALS-Village Manager Rummel
a. ZBA Docket- 18-1 -A Public Hearing for a variation of the Elk Grove Zoning Ordinance
2410 as it pertains to permitted location and height of fences in industrial zoning districts
for property located at 1441 Touhy Avenue. (PH 01-04-2018)
10.YOUTH COMMITTEE-Trustee Franke
11. BUSINESS LEADERS FORUMS-Trustee Petri
12.CABLE TELEVISION COMMITTEE-Trustee Lissner
13.HEALTH&COMMUNITY SERVICES-Trustee Czarnik
14.INFORMATION COMMITTEE-Trustee Lissner
15. RECYCLING&WASTE COMMITTEE-Trustee Feichter
16.PARADE COMMITTEE-Trustee Czarnik
17.PERSONNEL COMMITTEE-Trustee Franke
18.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Prochno
a.Telecommunication Facilities
19.CAPITAL IMPROVEMENTS COMMITTEE-Trustee Czarnik
20.AIRPORT UPDATE
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22.MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson
22.SPECIAL EVENTS COMMITTEE- Mayor Johnson
23.LIQUOR COMMISSION-Mayor Johnson
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26.UNFINISHED BUSINESS
a. Village Attorney-Direct the Village Attorney to prepare the necessary documents for
Resubdivision and Rezoning the property located at 1551 Busse Road from I-2 Industrial
District to B-3 Business District(Automotive).
b. Village Attorney-Prepare the necessary documents amending Section 6-3-6-8 and
Section 6-3-6-9, Parking Regulations,of the Village Code of Elk Grove Village.
27.NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
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