HomeMy WebLinkAboutAGENDA - 02/13/2018 - Village Board Agenda E V1
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AGENDA
REGULAR VILLAGE BOARD MEETING
February 13, 2018
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED
METHODIST CHURCH)
3.APPROVAL OF MINUTES OF JANUARY 23, 2018
4. MAYOR&BOARD OF TRUSTEES` REPORT
5.ACCOUNTS PAYABLE WARRANT: JANUARY 31, 2018 $2,975,085.97
FEBRUARY 13, 2018 $2,130,220.79
6. CONSENT AGENDA
a. Consideration to waive formal bidding procedures and award a purchase contract to
Energenecs, Inc. of Saukville, WI to design& furnish two replacement sanitary sewer lift
station pump control panels in the amount of$74,510 from the Water& Sewer Fund.
(The Village has standardized on control panels designed and manufactured by
Energenecs.
(These two panels would replace existing control panels at the Rohlwing and Merge Lift
Stations. The components within the existing panels have exceeded their operational life
and are beginning to fail. Installation will be conducted as part of a planned maintenance
rehabilitation project for these stations.
(Energenecs is the successor firm of the Village's SCADA consultants and has performed
similar work to the Village's satisfaction in the past.
(Adequate funds are available in the Water& Sewer Fund.
(The Director of Public Works recommends approval.)
b. Consideration to award a professional service contract to Engineering Resource Associates
of Warrenville, IL for Phase 11 Engineering Services for two separate water main
replacement projects: 1.) Maple Lane (Victoria Lane to Maple Court) and 2.) Armstrong
Lane (Cindy Lane to .lames Way) in the amount of$75,379.63 from the Water and Sewer
Fund.
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(A proposal was solicited from Engineering Resource Associates of Warrenville, IL for
Phase II Engineering Services to develop contract plans and specifications for two water
main replacement projects: 1.) Maple Lane(Victoria Ln to Maple Ct) and Victoria Lane
(Maple Lane to the north side of Elk Grove Boulevard),and 2.) Armstrong Lane(Cindy
Lane to James Way).
(Engineering Resource Associates have successfully completed design and construction
engineering services on a number water main projects for surrounding municipalities and
most recently the Crossen Avenue water main replacement project.
(It is recommended that a professional Phase 11 Engineering Service contract be executed
with Engineering Resource Associates for two water main replacement projects: 1_)Maple
Lane(Victoria Ln to Maple Ct) and Victoria Lane (Maple Lane to the north side of Elk
Grove Boulevard), and 2.)Armstrong Lane(Cindy Lane to James Way)in the amount of
$75,379.63.
(Adequate funds are available in the Water and Sewer f=und account 5018018-590500
(The Director of Public Works has recommended approval.)
c. Consideration to award a professional service contract to Red Caffeine,Inc. of Lombard,
IL to continue implementation of the Beyond Business Friendly marketing campaign in
total contract amount of$151,321.00 through the Business Leaders Fund.
(Red Caffeine was awarded the contract to develop the Beyond Business Friendly
marketing campaign beginning in 2013.
(The goal of the plan is to create awareness around the Village's brand image,Beyond
Business Friendly. The campaign targets various audiences including,current businesses
located in Elk Grove,business looking to relocate to the Village, and real estate
professionals working in the region.
(In 2017 alone, the campaign reached more than 125,000 contacts, and saw engagement
from more than 22,000 email recipients. The Made in Elk Grove Expo had very positive
feedback from exhibitors and attendees, with business owners reporting 250 -leads
gathered at the event. The Strictly Business podcast had more than 1,800 listens in 2017,
and the Business Leaders Forum programming engaged 1.50+business leaders and
influential members of the community through hands on workshops designed to help their
businesses grow and prosper.
(The proposal is to approve the continuation of Beyond Business Friendly marketing plan
for the 2018 Fiscal Year under the direction of Red Caffeine at a cost of$151,321.
(The Director of Business Development and Marketing recommends approval.)
d. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Insituform Technologies USA, LLC of Chesterfield,MO for Cured in
Place Pipe Sanitary Sewer Rehabilitation Residential Basins 9, 10, 11, 12(Partial)project
in the amount of$932,169.80 from the Water/Sewer Fund.
(On Thursday, February 1, 2018, the Village opened sealed bids for the Cured in Place
Pipe Sanitary Sewer Rehabilitation Residential Basins 9, 10, 11, 12 (Partial)project. A
total of six (6)contractors obtained contract documents, with five(5)submitting bids on
the project.
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(The lowest responsive and responsible bid was received from Insitufoim Technologies
USA, LLC of Chesterfield,MO in the amount of$932,169.80.
(The project includes the installation of 19,500 feet of CIPP Liner 6 inch, 8 inch, 10 inch,
12 inch, 15 inch, 18 inch, 24 inch and 30 inch sanitary sewer mains, the cleaning,
preparation and collateral work necessary to complete the project.
(The Director of Public Works recommends approval.)
e. Consideration of the following:
• To award a construction contract to Signature Demolition of Bridgeview, IL for
demolition work to be done as part of the Fire Station#10 Reconstruction Project,
in the amount of$55,130 from the Capital Projects Fund;
• To award a construction contract to Johler Demolition of Arlington Heights, IL for
demolition work to be done as part of the Combined Fire Station Construction
Project, in the amount of$81;150 from the Capital Projects Fund;
• To award a construction contract to Lenny Koffman Excavating of Wilmette, IL
for site utility work to be done as part of the Fire Station#10 Reconstruction
Project, in the amount of$210,000 from the Capital Projects Fund;
• To award a construction contract to Abbey Paving of Aurora,IL for site concrete
work to be done as part of the Fire Station#10 Reconstruction Project, in the
amount of$279,444 from the Capital Projects Fund;
• To award a construction contract to Builder's Concrete Services of Hillside; IL for
building concrete work to be done as part of the Fire Station#10 Reconstruction
Project, in the amount of$340,619 from the Capital Projects Fund;
• To award a construction contract to Scott Steel of Crown Point,IN for structural
steel and iron work to be done as part of the Fire Station#10 Reconstruction
Project, in the amount of$285,000 from the Capital Projects Fund; and
• Reject all bids received for site excavation at Fire Station#10 and request approval
to re-bid the contract with additional clarifications.
(MTI is the Village's construction manager for the Fire Station #10 Reconstruction and
Combined Fire Station Construction projects.
(MTI solicited and received pre-qualified packages for various trade bidders.
(The lowest bidders were subsequently interviewed by MTI to verify that the scope of
work included in their bid proposals were in compliance with the plans, specifications, and
contract documents.
(The following were identified as the lowest responsive and responsible bidders: Signature
Demolition, Johler Demolition, Lenny Hoffman Excavating, Abbey Paving,Builder's
Concrete Services, and Scott Steel.
(All bids for site excavation are requested to be rejected due to an over
with regard to
hauling of site debris.
(The Fire Chief recommends approval.)
I- Consideration to adopt Resolution No. 9-18 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
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Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at 46
North Lively Boulevard.
(Gullo International (Applicant)is seeking a Cook County Class 6B property tax
exemption for 46 North Lively Boulevard.
(The Applicant recently purchased the property,which has been vacant since 2015. The
subject property consists of an approximately 6,120 square foot building.
(Since purchase, the Applicant has invested approximately$62,000 on improvements to
the building in order to attract an industrial tenant.
(Work.includes; removal old flashing around perimeter of building and repairs to roof and
skylights. Removal of existing wall tiles with replacement around the entire perimeter of
the building with new aluminum trim and grout. Resurfacing of stucco on the exterior of
the premises.
(Power washed all existing brick and tuck pointed as needed. Repainted all metal surfaces,
doors and bollards. Trimmed all landscaping, including removal of dead trees,shrubs and
bushes and replaced with new. Removed and replaced dying grass. Created new planting
beds and installed new mulch.
(Installed brand new interior porcelain floor and wall tiles throughout general offices.
Installed new wood flooring in private offices. Installed brand new upper and lower
kitchen cabinets with backsplash. Installed new stone countertops,new fixtures and
appliances. Installed new bathroom floor and wall tiles with brand new fixtures. Epoxy
sealed warehouse floors and repainted all warehouse walls and decking.
(Additionally, the Applicant plans to repair all asphalt,reseal and stripe the parking lot,
and add new signage at a cost of$6,500. The total cost of improvements will exceed
$70,000.
(Pending the approval of the 6B, the Applicant will lease the building to Julia USA
Corporation. Julia is a world-leading manufacturer of saw blades for the steel industry and
a world leader in the production and distribution of circular cutting knives.
(End customers are usually within the construction, consumer goods and automotive
Industries. The location will be the distribution hub of for their products that are
manufactured in Italy.
(Julia plans to employ four nein full time people to start,with projections to hire an
additional 4-6.
(Julia has been leading its sector for the past 25 years. Their headquarter building is
located near Milan Italy and this is their first USA operations.
(The eligibility requirements for 613 status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for more than twenty-four(24) months without a
purchase for value, and significant rehabilitation.
(Property approved for Class 613 status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15%in the eleventh year and 20%in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
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of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their
application.(The Director of Business Development.and Marketing recommends issuing a
Letter of Receipt.)
g. Consideration to adopt Resolution No. 10-18 (attached) authorizing the Mayor to execute
a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 1.5, 2006 for certain real estate
located at 1461 Lunt Ave.
(The Law Offices of Sarnoff& Baccash,on behalf of CERRO OTTO LLC, (Applicant) is
seeking a Cook County Class 6B property tax exemption for 1461 Lunt Avenue.
(The Applicant intends to purchase the vacant property and use it for the distribution and
warehousing of kitchenware and home decoration products. The building has been vacant
since 2014. The business will operate as home Value Inc.
(The Applicant currently operates in Mt. Prospect and due to business expansion; they
plan to move their entire operation to Elk Grove Village.
(The Applicant will relocate all seven full time positions and they plan to add two to five
new full time positions.
The subject property consists of an approximately 23,290 square foot building.
(The Applicant intends on spending$130;000 to improve the building. Improvements
include; facade, landscaping and signage improvements,reconstruction of the parking
with detention.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for more than twenty-four(24) months with a
purchase for value, and significant rehabilitation.
(Property approved for Class 613 status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15%in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
County.
(Upon approval,the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their
application.(The Director of Business Development and Marketing recommends issuing a
Letter of Receipt.)
7. REGULAR AGENDA
a. Consideration to adopt Resolution No. 11-18 authorizing the Mayor to execute a
Collective Bargaining Agreement between the Village of Elk Grove Village and the Elk
Grove Village Firefighters Association, Local No. 2340,International Association of
Firefighters, AFL-CIO, CLC.
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S. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 17-7 -A Public Hearing for the petition submitted by Village Square for
consideration of Annexation and Rezoning to A-2 Multiple Family Residence District for
construction of five(5)multi-family townhome buildings and two (2) single family
homes located at 751 Meacham Road. (PH 02-12-2018)
b. PC Docket 18-1 -A Public Hearing to consider a text amendment pertaining to prohibited
uses in I-1 Restricted Industrial Zoning Districts. (PII 02-12-2018)
9. ZONING BOARD OF APPEALS- Village Manager Rummel
a. ZBA Docket- 18-2 - A Public Hearing for a variation of the Elk Grove "Zoning Ordinance
2410 as it pertains to permitted locations for fences in residential zoning districts for
property located at 1528 Idaho Place. (PH 02-15-2018)
10.YOUTH COMMITTEE -Trustee Franke
11. BUSINESS LEADERS FORUMS -Trustee Petri
12. CABLE TELEVISION COMMITTEE-Trustee Lissner
13. HEALTH &COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE-Trustee Lissner
15. RECYCLING&WASTE COMMITTEE-Trustee Feichter
16. PARADE COMMITTEE-Trustee Czarnik
17. PERSONNEL COMMITTEE -Trustee Franke
18.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Czarnik
20.AIRPORT UPDATE
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
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22.SPECIAL EVENTS COMMITTEE- Mayor Johnson
23. LIQUOR COMMISSION- Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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