HomeMy WebLinkAboutAGENDA - 02/27/2018 - Village Board Agenda/Addendum AGENDA
REGULAR VILLAGE BOARD MEETING
February 27, 2018
7:00 PM
1. CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (MARIANNE OKUBO,SHINNYO-EN USA TEMPLE)
3.APPROVAL OF MINUTES OF FEBRUARY 13,2017
4.MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: FEBRUARY 27, 2018 $ 392,614.99
6. CONSENT AGENDA
a. Consideration of a request from the Elk Grove Village Public Library to waive permit fees
in the amount of$6,267.50 for administration area renovation work at 1001 Wellington
Avenue.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration to award a professional services contract to Entertainment Management
Group of Elk Grove Village, IL to manage and operate a concert as part of the Village's
annual Holiday Tree Lighting Ceremony in an amount not to exceed$26,500.
(Entertainment Management Group has managed and operated the Village's annual Mid-
Summer Classics Concert Series for the past nine years.
(The Village has held a concert as part of its annual Holiday Tree Lighting Ceremony for
the last three years.
(The concert will be funded by the I% Hotel/Motel Tax, Video Gaming revenue,Tobacco
License fees, and sponsorship donations.
(The event will take place on Friday,November 23.)
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c. Consideration to award a purchase contract to Napleton Fleet Group of Oakbrook Terrace,
IL through the Suburban Purchasing Cooperative for one Dodge Charger Squad in the
amount of$28,235.
(The Police Department has budgeted for the replacement of unit 256 due to excessive age.
(The Dodge Charger Squad is available through the Suburban Purchasing Cooperative
(SPC)Joint Purchasing Contract from Napleton Fleet Group of Oakbrook Terrace, Illinois,
at a cost of$28,325.
(The Director of Public Works recommends approval.)
d. Consideration of a request to renew a landscape services contract to Fleck's Landscaping
of Wheeling, IL for the 2018 Turf and Landscape Bed Maintenance - Business Park
contract in the amount of$97,336.97 from the Business Leaders Fund.
(On February 24, 2015,the Village Board awarded a contract to Fleck's Landscaping of
Wheeling, IL for the Turf and Landscape Bed Maintenance- Business Park contract.
(The contract provided for an option of four (4) additional renewals through February 28,
2020.
(Fleck's Landscaping performed satisfactorily throughout the first three years of the
contract.
(The contract period is from March 1, 2018 through February 28, 2019.
(The contract amount reflects a 1.7% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
e. Consideration of a request to renew a landscape services contract to Sebert Landscaping of
Elk Grove Village, IL for the 2018 Turf and Landscape Bed Maintenance - Residential
contract in the amount of$165,986.34.
(On February 24, 2015,the Village Board awarded a contract to Sebert Landscaping of
Elk Grove Village, IL for the Turf and Landscape Bed Maintenance - Residential.
(The contract provided for an option of four(4) additional renewals through February 28,
2020.
(Sebert Landscaping performed satisfactorily throughout the first three years of the
contract.
(The contract period is from March 1,2018 through February 28, 2019.
(The contract amount reflects 1.7% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
f. Consideration to award a purchase through the State of Illinois CMS contract to
TransChicago Truck Group of Elmhurst, IL for one Freightliner single axle dump
truck with snow plow and spreader in the amount of$152,399 from the Capital
Replacement Fund.
(The Public Works Department has budgeted for the replacement of unit 725 due to
excessive age.
(The Freightliner single axle dump truck with plow and spreader is available through the
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State of Illinois CMS contract from TransChicago Truck Group of Elmhurst, Illinois at a
cost of$152,399.
(The Director of Public Works recommends approval.)
g. Consideration of the following:
• To increase an existing professional services contract with Plante Moran of
Southfield, MI for additional consulting services in the implementation of the
Tyler Enterprise Resource Planning (ERP) system in an amount not to exceed
$73,759 split between the Capital Replacement Fund and Water/Sewer Fund for a
total contract amount of$220,399; and
• To increase the Capital Replacement Fund budget in the amount of$37,500.
(With Plante Moran's assistance,the Village began implementing Tyler Technologies'
Utility Billing System in early 2017. Utility Billing is the last of the new ERP modules to
be implemented, but also the largest and most complex.
(During the implementation process Plante Moran and Village staff uncovered several
significant errors in the Tyler software. These errors are still in the process of being
corrected and have delayed our projected'go-live' date by several months.
(Moreover, in an effort to obtain the greatest efficiency from the new software, staff is
having Plante Moran conduct an analysis and refinement of Village processes used related
to the Human Resources module.
(The Director of Information Technology recommends approval.)
h. Consideration of the following:
• To award a construction contract to Joe's Masonry of Elmhurst, IL for masonry
work to be done as part of the Fire Station 410 Reconstruction Project, in the
amount of$708,000 from the Capital Projects Fund;
• To award a construction contract to Kellenberger Electric, Inc. of Elgin, IL for
electrical and low voltage work to be done as part of the Fire Station#10
Reconstruction Project, in the amount of$664,000 from the Capital Projects Fund;
• To award a construction contract to Hargrave Builders, Inc. of South Elgin, IL for
rough and finish carpentry work to be done as part of the Fire Station 410
Reconstruction Project,in the amount of$849,950 from the Capital Projects Fund;
• To award a construction contract to Jensen's Plumbing& Heating, Inc. of
Woodstock, IL for plumbing work to be done as part of the Fire Station#10
Reconstruction Project, in the amount of$301,311.50 from the Capital Projects
Fund;
• To award a construction contract to Jensen's Plumbing & Heating, Inc. of
Woodstock, IL for HVAC and mechanical work to be done as part of the Fire
Station#10 Reconstruction Project, in the amount of$427,234 from the Capital
Projects Fund;
• To award a construction contract to Metalmaster Roofmaster, Inc. of McHenry, IL
for roofing and sheet metal work to be done as part of the Fire Station#10
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Reconstruction Project, in the amount of$432,239 from the Capital Projects Fund;
• To award a construction contract to House of Doors, Inc. of Brookfield, IL for
overhead and bi-swing door installation to be done as part of the Fire Station#10
Reconstruction Project, in the amount of$205,935 from the Capital Projects Fund;
• To award a construction contract to Alumital Corporation of Elk Grove Village, IL
for glass and aluminum work to be done as part of the Fire Station#10
Reconstruction Project, in the amount of$162,380 from the Capital Projects Fund;
• To award a construction contract to Just Rite Acoustics of Elk Grove Village, IL
for acoustic panel and tectum ceiling installation to be done as part of the Fire
Station#10 Reconstruction Project, in the amount of$157,825 from the Capital
Projects Fund;
• To award a construction contract to Libertyville Tile&Carpet of Libertyville, IL
for resilient floor, base, and carpet installation to be done as part of the Fire Station
#10 Reconstruction Project, in the amount of$34,102 from the Capital Projects
Fund;
• To award a construction contract to Libertyville Tile&Carpet of Libertyville, IL
for ceramic tile installation to be done as part of the Fire Station#10
Reconstruction Project, in the amount of$147,358 from the Capital Projects Fund;
• To award a construction contract to Nelson Fire Protection of Rockford, IL for fire
protection sprinkler work to be done as part of the Fire Station#10 Reconstruction
Project, in the amount of$45,611 from the Capital Projects Fund;
• To award a construction contract to CCI Flooring, Inc. of Crest Hill, IL for epoxy
flooring installation to be done as part of the Fire Station#10 Reconstruction
Project, in the amount of$82,932 from the Capital Projects Fund;
• To award a construction contract to G.P. Maintenance Services, Inc. of Palos Hills,
IL for painting and decorating work to be done as part of the Fire Station#10
Reconstruction Project, in the amount of$62,500 from the Capital Projects Fund;
• To award a construction contract to Great Lakes Landscaping Co., Inc. of Elk
Grove Village, IL for landscaping and irrigation work to be done as part of the Fire
Station#10 Reconstruction Project, in the amount of$148,964 from the Capital
Projects Fund;
• To award a construction contract to Carroll Seating Company of Elk Grove
Village, IL for locker installation to be done as part of the Fire Station#10
Reconstruction Project, in the amount of$73,001 from the Capital Projects Fund;
• To award a construction contract to Action Fence Contractors, Inc. of Mundelein,
IL for fence and gate installation to be done as part of the Fire Station#10
Reconstruction Project, in the amount of$51,212 from the Capital Projects Fund;
and
• Reject the single bid received for metal stud and drywall work at Fire Station#10
and request approval to re-bid the contract,with additional clarifications if needed,
after further review.
(MTI is the Village's construction manager for the Fire Station#10 Reconstruction and
Combined Fire Station Construction projects.
(MTI solicited and received pre-qualified packages for various trade bidders.
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(The lowest bidders were subsequently interviewed by MTI to verify that the scope of
work included in their bid proposals were in compliance with the plans, specifications, and
contract documents.
(The following were identified as the lowest responsive and responsible bidders: Joe's
Masonry,Kellenberger Electric, Hargrave Builders, Jensen's Plumbing& Heating,
Metalmaster Roofmaster, Inc.,House of Doors,Alumital Corporation, Just Right
Acoustics, Libertyville Tile& Carpet,Nelson Fire Protection, CCI Flooring, Inc., G.P.
Maintenance Services, Inc., Great Lakes Landscaping Co. Inc., Carroll Seating Company,
and Action Fence Contractors,Inc.
(The single bid received for metal stud and drywall work is requested to be re j ected due to
low response by pre-qualified contractors and cost proposal received significantly
exceeding budget projections.
(The Fire Chief recommends approval.)
i, Consideration to adopt Ordinance 3542 amending Section 6-6-2-8 Retail Theft of the Elk
Grove Village Code by increasing the maximum value of the merchandise involved in the
Retail Theft from Fifty Dollars ($50.00)to Three Hundred Dollars ($300.00).
(Police Department recommends amendment to allow flexibility in prosecution at
Adjudication rather than Cook County Court.
(The Chief of Police recommends.)
j. Consideration to adopt Resolution No. 12-18 (attached) authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15,2006 for certain real estate
located at 30-32 Martin Lane.
(The Law Offices of Madigan and Getzendanner, on behalf of Mr. Rooter Plumbing,
(The Applicant is seeking a Cook County Class 6B property tax exemption for 30-32
Martin Lane.
(The Applicant intends to purchase the vacant property and use it for the headquarters, call
center, and dispatch for their plumbing services. The Applicant will be relocating the
operation from Schaumburg.
(The Applicant currently operates in Schaumburg and due to business expansion; they plan
to move their entire operation to Elk Grove Village. The Applicant will relocate all sixteen
to twenty full time positions to the new location.
(The subject property consists of an approximately 8,409 square foot building.
(The Applicant intends on spending$130,713 to improve the building. Improvements
include; fagade, landscaping and signage improvements, and concrete and asphalt repair.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
vacancy for less than twenty-four(24)months with a purchase for value, special
circumstances and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20%in the twelfth
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year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7.REGULAR AGENDA
8.PLAN COMMISSION-Village Manager Rummel
a. PC Docket 17-7 - A Public Hearing for the petition submitted by Village Square for
consideration of Annexation and Rezoning to A-2 Multiple Family Residence District for
construction of five (5)multi-family townhome buildings and two (2) single family
homes located at 751 Meacham Road. (PH 02-12-2018)
b. PC Docket 18-1 -A Public Hearing to consider a text amendment pertaining to prohibited
uses in I-1 Restricted Industrial Zoning Districts. (PH 02-12-2018)
c. Review of a Special Parking Plan for the facility located at 1520 Pratt Boulevard to allow
parking at 1505 Pratt Boulevard.
9.ZONING BOARD OF APPEALS -Village Manager Rummel
a. ZBA Docket- 18-2 -A Public Hearing for a variation of the Elk Grove Zoning Ordinance
2410 as it pertains to permitted locations for fences in residential zoning districts for
property located at 1528 Idaho Place. (PH 02-15-2018)
10.YOUTH COMMITTEE -Trustee Franke
11. BUSINESS LEADERS FORUMS -Trustee Petri
12. CABLE TELEVISION COMMITTEE-Trustee Lissner
13.HEALTH &COMMUNITY SERVICES -Trustee Czarnik
14.INFORMATION COMMITTEE-Trustee Lissner
15.RECYCLING&WASTE COMMITTEE-Trustee Feichter
16.PARADE COMMITTEE-Trustee Czarnik
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17.PERSONNEL COMMITTEE-Trustee Franke
18.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Czarnik
20.AIRPORT UPDATE
21.MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson
22.SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26.UNFINISHED BUSINESS
27.NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
February 27, 2018
7:00 PM
6. CONSENT AGENDA
k. Consideration to adopt Ordinance No. 3543 amending Title 2, Chapter 13, Youth
Committee, of the Village Code of the Village of Elk Grove Village.
(This Ordinance amends the Village Code by removing the limited number of members
that may be appointed to the Youth Committee and removing the 4-year term.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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