HomeMy WebLinkAboutAGENDA - 03/13/2018 - Village Board Agenda �rVk'fraX�l,
AGENDA
REGULAR VILLAGE BOARD MEETING
March 1.3, 2018
7:00 PM
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.APPROVAL OF MINUTES OF FEBRUARY 27, 2018
4.MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: FEBRUARY 28,2018 $ 2,118,766.48
MARCH 13,2018 $ 1,490,647.91
6.CONSENT AGENDA
a. Consideration of a request from the Elk Grove Park District to waive permit fees in the
amount of$1,865.00 for construction of a concrete skate park at Audubon Park, 300 E.Elk
Grove Boulevard.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration to award a professional services contract to Johnny Rockets Fireworks
Display Corporation of Chicago,IL to design and produce fireworks displays in an amount
not to exceed$62,000.
(The company's performance over the past seventeen years has been satisfactory.
(The Village administers three fireworks displays each year.
(This year's displays will include: RotaryFest($8,000), Fourth of July ($50,000),and Tree
Lighting Ceremony($4,000).
(The contract cost will be offset depending on the contribution of funds by residents
through utility billing for the July 4th display.
(Sufficient funds are budgeted for this purpose in the General Fund.)
c. Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk
Grove Village, IL to manufacture a LED illuminated sign in the amount of$74,072 from
the Business Leaders Fund.
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(Rebechini Studios, Inc.,of Elk Grove Village,IL has provided the Village a quote to
fabricate and install the internal LED illuminated sign in an amount not to exceed$74,072.
(The sign is to be located at Devon Avenue and I-290.
(Adequate funds are available in the BLF Fund.
(The Director of Public Works has recommended approval.)
d. Consideration to award a contract for furnishing Hot.Mix Asphalt Materials with Plote
Construction Inc. of Hoffman Estates, IL for the 2018 MFT Hot-Mix Asphalt Material
Purchase Contract in the amount of$74,370 from the Motor Fuel Tax Fund(MFT)and the
Water& Sewer Fund.
(On Thursday, March 1, 2018,the Village opened sealed bids for the 2018 MFT Hot Mix
Asphalt Material Purchase contract.
(The lowest responsive and responsible bid adjusted for mileage cost was received from
Plote Construction Inc. of Hoffman Estates, IL.
(Funds for the project have been allocated in the MFT and the Water& Sewer Fund.
(The Director of Public Works has recommended approval.)
e. Consideration to award a professional service contract with Rai Concrete, Inc.of West
Chicago, IL, for the 2018 Village-Wide Concrete Replacement Program in the amount not
to exceed $257,637.50.
(On Thursday,March 1,2018,the Village opened sealed bids for the 2018 Village-Wide
Concrete Replacement Program.
(The lowest responsive and responsible bid was received form Rai Concrete, Inc. of West
Chicago, IL.
(It is recommended that the 2018 Village Wide Concrete Replacement Contract be awarded
to Rai Concrete, Inc. of West Chicago, IL in the amount not to exceed$257,637.50.
(Appropriated finds for the project are available in the MFT fund, Water/Sewer fund and
the PPCRP account.
(The Director of Public Works has recommended approval.)
f. Consideration of the following:
• To award a construction contract to DuPage Topsoil, Inc. of West Chicago, I1-for
excavation work as part of the Meacham Fire Station reconstruction in the amount of
$269,000 from the Capital Projects Fund; and
• To award a construction contract to L.J. Morse Construction Company of Aurora,IL for
metal studs and drywall work as part of the Meacham Fire Station reconstruction in the
amount of$203,906 from the Capital Projects Fund.
(MTI is the Village's construction manager for the Fire Station#10 Reconstruction Project.
(MTI solicited and received pre-qualified packages for the trade bidders.
(Both of the bids opened were trades re-bid after rejection of previous submissions.
('The lowest bidders were subsequently interviewed by MTI to verify that the scope of work
included in their bid proposals were in compliance with the plans,specifications,and
contract documents.
(The following were identified as the lowest responsive and responsible bidders:DuPage
Topsoil, Inc. of West Chicago,IL and L.J.Morse Construction Company of Aurora,IL.
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(Adequate funds are available in the Capital Projects Fund.
(The Fire Chief recommends approval.)
g. Consideration to award a professional service contract with Civiltech Engineering of
Itasca, IL to provide the necessary construction engineering services for various
infrastructure improvements throughout the Village for the 2018 construction season in
the amount of$398,472 from the Water/Sewer and BLF Fund.
(Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction
engineering services for various infrastructure improvements throughout the Village for the
2018 construction season.
(These improvements include three water main projects and Business Park street
rehabilitation programs.
(Adequate funds are available in the Water/Sewer and BLF Funds.
(The Director of Public Works has recommended approval.)
h. Consideration to award a professional services contract to Gary R. Weber Associates, Inc.
of Wheaton, IL for the design,engineering, and construction oversight for the Arlington
Heights Road gateway feature in an amount not to exceed $56,686 from the Business
Leaders Fund.
(Gary R. Weber Associates (GRA) has submitted a proposal for the Arlington Heights
Road at 1-90 gateway entry improvement.
(The proposal includes design development, development of permit drawings and
construction documents,creation of bid documents, and construction overview. In
addition,the scope of service also includes topographic surveying, civil and structural
engineering provided by Civiltech and Rebechini Studio.
(GRA has provided similar services for projects including the Village entry sign
replacement program,the Devon Avenue gateway treatment, and the facade enhancements
for the three(3) 1-90 overpass improvements.
(The Deputy Village Manager recommends approval.)
i. Consideration to concur with prior authorization of a request from ML Realty Partners for
sign variations located at 2250 Lively Boulevard.
(Variations are necessary to allow a temporary banner in excess of thirty(30) days and real
estate signage in excess of forty five(45) square feet.
(The proposed signage is needed to promote the redevelopment of the facility and attract
tenant/buyers.
(The Director of Community Development recommends approval.)
j. Consideration to adopt Ordinance No. 3544 amending Section 7E-6:A of the Zoning
Ordinance of the Village of Elk Grove Village pertaining to uses prohibited in 1-1 Industrial
Districts.
(This item was discussed at the Village Board meeting on February 27,2018 and currently
appears under Unfinished Business.)
k. Consideration to adopt Ordinance No. 3545 granting a variation of Section 3-7:1)(3)of the
Zoning Ordinance to permit the construction of a six foot(6)high wood fence extending
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approximately fifteen feet(15')beyond a line extended from the nearest front corner of the
principal building located on an adjacent single-family residential lot for property located at
1528 Idaho Place,Elk Grove Village.
(This item was discussed at the Village Board meeting on February 27,2018 and currently
appears under Unfinished Business.)
1. Consideration to adopt Ordinance No. 3546 approving a Special Location Parking Plan for
property located at 1520 Pratt Boulevard and 1505 Pratt Boulevard(Blue Water Builders)
in Elk Grove Village,Illinois.
(This item was discussed at the Village Board meeting on February 27,2018 and currently
appears under Unfinished Business.)
in, Consideration to adopt Ordinance No. 3547 amending Chapter 2,Vehicle Licenses of Title
6 of the Village Code by the Elimination of Residential Vehicle Stickers.
(In review of the Village's financial and budget reports,the Mayor and Board of Trustees
believe it is no longer necessary to require residential vehicle stickers as a source of
funding for road projects.
(Funding for road projects will continue to come from vehicle stickers for businesses.
(The Police Department is now equipped with license plate scanners and the vehicle
stickers are no longer necessary to help identify local vehicles.)
n. Consideration to adopt Resolution No. 13-18 (attached)authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 1201 Pratt Boulevard.
(LA-CO Industries(Applicant) located at 1201 Pratt Blvd. is seeking a Cook County Class
6B Property Tax Exemption.
(LA-CO is a fourth generation company headquartered in Elk Grove Village.They are a
global manufacturing company of industrial marking instruments sold in over sixty
countries.
(Over the last ten years,the company has grown through acquisition incorporating new
capabilities into their Elk Grove location. Additionally,the company has invested over$8.5
million since 2008 into their Elk Grove location with an additional $2.6 million schedule
for 2018.
(In 2018,the Applicant intends to construct a 7,400 square foot addition to their facility,
reconfigure and expand their operations internally, and enhance the fagade of their
building.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves new construction and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years.The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20%in the twelfth year.
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Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant.The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
o. Consideration to adopt Resolution No. 14-18 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
2100 Landmeier Road.
(Gallo International(Applicant) is seeking a Cook County Class 6B property tax exemption
for 2100 Landmeier Road.
(The Applicant intends to purchase the property and rehabilitate the property for use by an
industrial user.
(The building consist of an 11,567 square foot building that is currently vacant.
(The Applicant intends to spend approximately$300,000 to improve the building.
Improvements include, fagade, landscaping, and signage upgrades. Parking lot resurfacing,
addition of two new dock drives.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for less than twenty-four(24) months with a
purchase for value, special circumstances, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years.The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20%in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
8.PLAN COMMISSION-Village Manager Rummel
a. Consideration of a Petition for Resubdivision of property located at 600 Landmeier divide
the existing lot from one (1)lot to two(2) lots.
b. PC Docket 17-7-A Public Hearing for the petition submitted by Village Square for
consideration of Annexation and Rezoning to A-2 Multiple Family Residence District for
construction of five(5)multi-family townhome buildings and two(2)single family homes
located at 751 Meacham Road. (PH 02-12-2018)
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9.ZONING BOARD OF APPEALS-Village Manager Rummel
10.YOUTH COMMITTEE -Trustee Franke
11. BUSINESS LEADERS FORUMS-Trustee Petri
12. CABLE TELEVISION COMMITTEE-Trustee Lissner
13. HEALTH&COMMUNITY SERVICES-Trustee Czarnik
14. INFORMATION COMMITTEE-Trustee Lissner
15. RECYCLING&WASTE COMMITTEE-Trustee Feichter
16. PARADE COMMITTEE-Trustee Czarnik
17.PERSONNEL COMMITTEE -Trustee Franke
18.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Czarnik
20.AIRPORT UPDATE
21.MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson
22. SPECIAL EVENTS COMMITTEE- Mayor Johnson
23. LIQUOR COMMISSION- Mayor Johnson
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney-Prepare the necessary documents pertaining to amending the zoning
ordinance by deleting Industry No. 2085 from the list of prohibited uses in I-1 Restricted
Industrial Zoning Districts.
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b. Village Attorney -Prepare the necessary documents for a Special Location Parking Plan
for property located at 1520 Pratt Boulevard and 1505 Pratt Boulevard(Blue Water
Builders).
c. Village Attorney -Prepare the necessary documents for a fence variation to permit
construction of a wood fence for property located at 1528 Idaho Place.
27.NEW BUSINESS
28. PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
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