HomeMy WebLinkAboutAGENDA - 04/24/2018 - Village Board Agenda/Addendum 1;1t����
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AGENDA
REGULAR VILLAGE BOARD MEETING
April 24, 2018
7:00 PM
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (MARIANNE OKUBO, SHINNYO-EN USA TEMPLE)
3.APPROVAL OF MINUTES OF APRIL 10, 2018
4.MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: APRIL 24, 2018 $ 1,561,807.16
6.CONSENT AGENDA
a. Consideration to award a purchase contract to Heartland Business Systems of Lisle, IL for
the purchase of the HP desktop and laptop computers and PC monitors in the amount of
$26,310.
(The Village previously established a four year rotating replacement cycle for its PC
hardware.
(The Village also previously standardized on a hardware vendor(HP)whose units have
been proven to handle the demands of our increasingly complex networks.
(Each desktop will come with a 256 gb solid state hard drive, Windows 10, and a 3-
year warranty,while each laptop will come with a similar configuration but a 4-year
warranty.
(The favorable price of these units is available to the Village by virtue of HP's contract
with the State of Illinois (contract number MNNVP-133-ILTPP).
(The Director of Infonnation Technology recommends approval.)
b. Consideration to award a purchase contract to Roesch Ford of Bensenville, IL for the
purchase of(1)Ford Explorer in the amount of$27,610.
(In the FYI budget, funds have been allocated for the purchase of a vehicle to be utilized
by the Utility Operations Foreman.
(The 2018 Ford Explorer is available through the Suburban Purchasing Cooperative(SPC)
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contract with Roesch Ford.
(Adequate funds are budgeted in the Water& Sewer fund.
(The Director of Public Works recommends approval.)
c. Consideration to waive the formal bidding process and award a service contract to JG
Uniforms of Chicago, IL for the purchase of police officer uniforms in the amount of
$45,000.
(The Police Department has purchased uniforms and equipment from JG Uniforms for the
last 4 years.
(For the 2019 budget, JG Uniforms has agreed to extend our contract with no price
increase from the current year.
(Some of the benefits provided by JG include: hand measured and sewn,ballistic vest
carriers; ability to work with several manufacturers of uniform specialty items,which hold
costs down; acceptable delivery expectations as most of the uniform items are in stock,
and no charge for delivery or restocking. JG provides uniforms to approximately 100 other
police departments which allows them to provide volume discounts. JG also possess all of
the Department's specialty embroidery set ups, saving additional costs.
(The Chief of Police recommends approval.)
d. Consideration to waive formal bidding procedures and award a purchase contract to
Grundfos Water Utilities Inc. of Aurora, IL to furnish four replacement sanitary sewer lift
station pumps and accessories in the amount of$61,839 from the Water& Sewer Fund.
(The Village has standardized on pumps designed and manufactured by Grundfos.
(These four pumps would replace existing control pumps at the Rohlwing and Nerge Lift
Stations.The pumps and some of the accessory components in use have exceeded their
operational life and are beginning to fail. Replacement of piping and accessories will be
completed as part of a planned maintenance rehabilitation project for these stations.
(Grundfos Water Utilities Inc. was selected due to quality of product, local manufacturing,
support,and references. Grunfos has provided similar equipment as a test to the Village's
satisfaction.
(Adequate funds are available in the Water& Sewer Fund, General Obligation Bonds.
(The Director of Public Works recommends approval.)
e. Consideration of a request to renew a contract with Dynamic Heating&Piping Company
of Crestwood, IL for the annual HVAC Maintenance Services contract in the amount of
$77,850.22.
(On May 27, 2014,the Village Board awarded a contract to Dynamic Heating&Piping
Company of Crestwood, IL for the HVAC Maintenance Services contract.
(The contract provided for an option of four(4)additional renewals through April 30,
2019.
(Dynamic Heating&Piping has performed satisfactorily throughout the contract.
(The contract period is from May 1, 2018 through April 30,2019.
(The contract amount reflects 1.7% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
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f. Consideration to award a contract with Davis Tree Care and Landscape Inc. of Forest
Park, IL for the Parkway Tree Maintenance Program contract in the amount of
$111,856.00 from the General Fund.
(On Thursday, April 5, 2018 the Village opened sealed bids for the Parkway Tree
Maintenance Program contract.Ten(10)contractors obtained bids and seven(7)bids were
submitted.
(This contract provides for annual tree trimming and pruning,tree and stump removal,
stump grinding, and woodchip disposal.
(The initial term of the contract is from May 1,2018 through April 30, 2019, with the
option of four(4)annual renewals in one-year increments through April 30, 2023.
(The lowest responsive and responsible bid was received from Davis Tree Care and
Landscape, Inc. of Forest Park,IL in the amount of$111,856.00.
(Funds for the project have been allocated in the General Fund.
(The Director of Public Works recommends approval.)
g. Consideration to award a professional service contract to Civiltech Engineering of Itasca,
IL for Phase I and Phase II Engineering Services for the Lively Boulevard(Devon Avenue
to Landmeier Road)rehabilitation project in the amount of$129,127.29 from the BLF
Fund.
(The Village requested a proposal from Civiltech Engineering, Inc. to provide Phase I and
Phase II Engineering Services for the Lively Boulevard (Devon Avenue to Landmeier
Road)rehabilitation project.
(Civiltech submitted a proposal in the amount of$129,127.29.
(These services will assist the Village in preparation for receiving Federal funding for
construction and construction engineering for this project.
(The improvements consist of resurfacing and pavement patching Lively Boulevard from
Devon Avenue to Landmeier Road, ADA intersection improvements, and pedestrian
signal improvements at the intersection of Lively Boulevard and Devon Avenue.
(The Director of Public Works recommends approval)
h. Consideration of the following for fiscal year 2018-19:
• to award a professional services contract to Gallagher Bassett for the
administration of the Village's self-insured liability plan in an amount not to
exceed$54,068; and
• to approve the Liability Insurance Premiums for fiscal year 2018-19 submitted by
Arthur J. Gallagher Risk Management Services at a premium level as determined
for the following coverage:
General Liability Package(Liability,Auto, Building/Contents, EMT/Paramedic, Police,
Professional, Public Officials, Boiler&Machinery Property
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General $141,449
Property $101,026
Work Comp Excess $91,031
Fed Flood $10,000
Underground Storage Tank $28,182
Crime, Money& Security $4,495
Fiduciary $11,166
Cyber Liability $16,562
Admin/Brokerage Service Fee $80,120
Excess Liability $80,1.18
Total $618,217
(The contract with Gallagher Bassett fluctuates based on the amount of claims over a
three-year period.
(This year's total premium renewal represents a decrease of 10.0%.
(The decrease is primarily attributable to the reduction in equity as part of the High Excess
Liability Pool (HELP),the new coverage continues the amount of$13 million in excess of
the Village's underlying$2 million coverage.
(The Director of Finance recommends approval.)
i. Consideration of the following:
• To award a construction contract to Iwanski Masonry of Lombard, IL for masonry
work to be done as part of the Fire Station#8 Construction Project, in the amount
of$757,000 from the Capital Projects Fund;
• To award a construction contract to Bernardoni Electric of Elgin, IL for electrical
and low voltage work to be done as part of the Fire Station#8 Construction Project,
in the amount of$792,800 from the Capital Projects Fund;
• To award a construction contract to Jensen's Plumbing&Heating of Woodstock,
IL for plumbing work to be done as part of the Fire Station#8 Construction Project,
in the amount of$390,456 from the Capital Projects Fund;
• To award a construction contract to Jensen's Plumbing&Heating of Woodstock,
IL for HVAC and mechanical work to be done as part of the Fire Station#8
Construction Project,in the amount of$532,521 from the Capital Projects Fund;
• To award a construction contract to House of Doors of Brookfield, IL for overhead,
bi-fold, and coiling door installation to be done as part of the Fire Station#8
Construction Project, including funding for new sectional doors at Fire Station#7,
in the amount of$298,302 from the Capital Projects Fund;
• To award a construction contract to L.J. Morse Construction of Aurora, IL for
acoustic panel and tectum ceiling installation to be done as part of the Fire Station
#8 Construction Project, in the amount of$133,847 from the Capital Projects Fund;
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• To award a construction contract to Douglas Floor Covering of North Aurora, IL
for resilient floor, base, and carpet installation to be done as part of the Fire Station
#8 Construction Project, in the amount of$51,881 from the Capital Projects Fund;
• To award a construction contract to Douglas Floor Covering of North Aurora,IL
for ceramic tile installation to be done as part of the Fire Station#8 Construction
Project, in the amount of$235,328 from the Capital Projects Fund;
• To award a construction contract to Nelson Fire Protection of Rockford, IL for fire
protection sprinkler work to be done as part of the Fire Station#8 Construction
Project, in the amount of$62,057 from the Capital Projects Fund;
• To award a construction contract to CCI Flooring, Inc. of Crest Hill, IL for epoxy
flooring installation to be done as part of the Fire Station#8 Construction Project,
in the amount of$100,100 from the Capital Projects Fund;
• To award a construction contract to Nedrow Decorating, Inc. of Aurora, IL for
painting and decorating work to be done as part of the Fire Station#8 Construction
Project, in the amount of$69,200 from the Capital Projects Fund;
• To award a construction contract to Sebert Landscaping of Bartlett, IL for
landscaping and irrigation work to be done as part of the Fire Station#8
Construction Project, in the amount of$187,875 from the Capital Projects Fund;
• To award a construction contract to Carroll Seating Company of Elk Grove Village,
IL for locker installation to be done as part of the Fire Station#8 Construction
Project, in the amount of$78,575 from the Capital Projects Fund;
• To award a construction contract to Action Fence Contractors, Inc. of Mundelein,
IL for fence and gate installation to be done as part of the Fire Station#8
Construction Project, in the amount of$99,670 from the Capital Projects Fund.
(MTI is the Village's construction manager for the Fire Station#8 and#10 Construction
Projects.
(MTI solicited and received pre-qualified packages for various trade bidders.
(The lowest bidders were subsequently interviewed by MTI to verify that the scope of
work included in their bid proposals were in compliance with the plans, specifications,and
contract documents.
(The following were identified as the lowest responsive and responsible bidders: Iwanski
Masonry, Bernardoni Electric, Jensen's Plumbing& Heating, House of Doors,L.J. Morse
Construction, Douglas Floor Covering,Nelson Fire Protection, CCI Flooring,Inc.,Nedrow
Decorating, Inc., Sebert Landscaping, Carroll Seating Company, and Action Fence
Contractors, Inc.
(The Fire Chief recommends approval.)
j. Consideration of Ordinance No. 3549 authorizing the Mayor and Village Clerk to enter into
a real estate sales contract with Elk Grove Park District for the sale of Village owned real
estate commonly known as 711 Chelmsford,Elk Grove Village.
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(This contract has been prepared in anticipation of an intergovernmental land swap
between the Village and Elk Grove Township.
(The Village is exchanging the property at 600 Landmeier for an equivalently valued
property at 711 Chelmsford, currently owned by Elk Grove Township.
(This contract provides for the sale of 711 Chelmsford to the Park District, once the Village
has taken possession of the property.
k. Consideration of the following items for Fiscal Year 2018-19:
• To authorize a 2.5%market adjustment to non-union step and specific rate plan
positions;
• To authorize a 2.5%market adjustment to the merit pay plan positions;
• To continue the additional open merit pay eligibility features of 0%to 2%merit
based adjustment for open merit employees;
• To adopt Ordinance No. 3550 amending wages by 2.5%for part-time positions of
Custodian, Porter, Health Code Enforcement Officer,
Fire Inspector, and Water Meter Reader; Temporary Part-Time Administrative
Interns and Summer Seasonal Employees third year; and School Crossing Guards
of the Village of Elk Grove Village; and
• To adopt Ordinance No. 3551 amending the Position Classification and Salary
Plans: the Classification Plans: and Salary Range for Merit Pay Plan Positions, Step
Pay Plan Positions, and Specific Pay Plan Positions of the Village Code of the
Village of Elk Grove Village.
(The Ordinances above update salary ordinances for Fiscal Year 2018-2019.)
(Ordinance No. 3550 and Ordinance No. 3551 will be available in the Village Clerk's
Office.)
,., Consideration to adopt Resolution 23-18 adopting the Fiscal Year 2018-19 Budget for the
Village of Elk Grove Village,counties of Cook and DuPage, IL:
General Fund $64,796,527
Motor Fuel Tax Fund $1,125,000
Asset Seizure Fund $24,580
Foreign Fire Insurance Fund $169,264
Business Leaders Forum Fund $7,256,286
Cable Television Fund $528,140
Green Fund $931,299
Capital Projects Fund $9,640,000
Residential Enhancement Fund $74,250
Grove Mall TIF $1,187,000
Devon Rohlwing TIF $505,000
Busse Elmhurst TIF $4,502,200
Higgins Rd. TIF $200,000
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Debt Service Fund $8,325,571
Water Sewer Fund $28,488,044
Capital Replacement Fund $660,000
Fire Pension Fund $6,885,250
Police Pension Fund $5,855,950
Elk Grove Public Library $5,851,603
Total $147,005,964
(The Director of Finance recommends approval.)
in. Consideration to adopt Resolution No. 24-18 approving the Final Plat of Resubdivision
identified as Elk Grove Technology Park Resubdivision.
(This item was previously discussed at the April 10,2018 Village Board Meeting and
currently appears as Unfinished Business under the Village Attorney.)
n. Consideration to adopt Resolution No. 25-18 authorizing a Resubdivision from one (1) lot
to two (2) lots at property located at 2550 Landmeier Road identified as Landmeier Pond
Subdivision.
(This item was previously discussed at the April 10,2018 Village Board Meeting and
currently appears as Unfinished Business under the Village Attorney.)
7.REGULAR AGENDA
8. PLAN COMMISSION -Village Manager Rummel
9. ZONING BOARD OF APPEALS-Village Manager Rummel
a. ZBA Docket 18-3 -A Public Hearing for a variation of the Elk Grove Zoning Ordinance
2410 as it pertains to permitted locations of fences in residential zoning districts for
property located at 1450 James Way. (PH 04-12-2018)
10.YOUTH COMMITTEE-Trustee Franke
11.BUSINESS LEADERS FORUMS-Trustee Petri
12.CABLE TELEVISION COMMITTEE-Trustee Lissner
13.HEALTH&COMMUNITY SERVICES-Trustee Czarnik
14.INFORMATION COMMITTEE -Trustee Lissner
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15. RECYCLING&WASTE COMMITTEE -Trustee Feichter
16. PARADE COMMITTEE -Trustee Czarnik
17.PERSONNEL COMMITTEE -Trustee Franke
18.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Czarnik
20.AIRPORT UPDATE
21.MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE- Mayor Johnson
23. LIQUOR COMMISSION- Mayor Johnson
24.REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26.UNFINISHED BUSINESS
a. Village Attorney-Direct the Village Attorney to prepare the necessary documents for
Resubdivision from one(1) lot to two (2) lots for property located at 2550 Landmeier
Road.
b. Village Attorney-Direct the Village Attorney to prepare the necessary documents for
Resubdivision from one(1) lot to seven (7) lots for the purpose of constructing the Elk
Grove Technology Park.
27. NEW BUSINESS
28. PUBLIC COMMENT
29.ADJOURNMENT
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
April 24, 2018
7:00 PM
6. CONSENT AGENDA
a. Consideration to adopt Resolution No. 26-18 authorizing the Mayor to execute an
agreement with the Village of Elk Grove Village and the Metropolitan Alliance of Police
Elk Grove Village Police Chapter#141.
(The agreement will be available in the Village Clerk's Office prior to the Village Board
Meeting.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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