HomeMy WebLinkAboutAGENDA - 05/22/2018 - Village Board Agenda/AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
May 22, 2018
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR JINTAEK CHUNG, TRINITY GOSPEL CHURCH)
3. APPROVAL OF MINUTES OF MAY 8, 2018
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: MAY 22, 2018 $3,063,744.02
6. CONSENT AGENDA
a. Consideration of a request from Elk Grove Baptist Church to waive permit fees in the
amount of $117.00 for parking lot maintenance at 801 Beisner Road.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration of a request from the Elk Grove Park District to waive permit fees in the
amount of $2,632.00 for replacement of two (2) mechanical boilers at the Pavilion, 1000
Wellington Avenue.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of a request from the Elk Grove Park District to waive the Liquor License
fees for Class A Liquor Licenses for Fox Run Golf Links and the Garden Terrace
Banquets in the amount of $5,800.
(Each Class A Liquor License is valued at $2,900.
(It has been past practice of the Village Board to grant fee waivers for governmental and
Page 1 of 5
non-profit organizations.
(The Village Clerk recommends approval.)
d. Consideration to authorize payment in the amount of $16,895.00 for FY 2018-19
membership dues to the Northwest Municipal Conference (NWMC).
(Membership dues to the Northwest Municipal Conference are based on population and
are assessed at a per capita rate of $0.51. The dues amount is the same as the previous
year's rate.)
e. Consideration to award a professional service contract to Burns & McDonnell Engineering
Company Inc. of Downers Grove, IL for enhancements and calibration of the hydraulic
model of the water system in the amount of $31,000 from the Water & Sewer Fund.
(A proposal was solicited from Burns & McDonnell Engineering Company, Inc. of
Downers Grove, IL for enhancements to the hydraulic model of the water system.
(The professional services include testing of selected water mains for a variety of factors
in order to calibrate and verify the accuracy of the model.
(The Director of Public Works recommends approval.)
f. Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk
Grove Village, IL to manufacture and install; a LED illuminated facility sign, address and
identification letters and dedication plaque for the James Paul Petri Public Works Facility
on Devon in the amount of $42,218 from the Capital Projects Fund.
(Rebechini Studios, Inc., of Elk Grove Village, IL is the designer and manufacturer of the
Village Facility Signs, they have provided the Village a quote to fabricate and install the
internal LED illuminated sign, dedication plaque, and address and identification letters in
an amount not to exceed $42,218.
(The sign is to be located at the James Paul Petri Public Works Facility located on Devon
Avenue.
(Adequate funds are available in the Capital Projects Fund for this project.
(The Director of Public Works has recommended approval.)
g. Consideration to increase a professional service contract to Nicholas & Associates of
Mount Prospect, IL to administer a construction contract with Builders Concrete Services
LLC of Hillside, IL in the Concrete package for the construction of roadway modifications
at the James Paul Petri Public Works Facility (450 E Devon Avenue) in an amount not to
exceed $98,332 from the Capital Projects Fund.
(On the October 10, 2017 the Village Board awarded a contract to Nicholas & Associates
of Mount Prospect, IL for the administration of the various trades packages for
the construction of the James Paul Petri Public Works Facility to be located at 450 E
Devon Avenue.
(The bid documents did not include the roadway modifications on Devon Avenue.
(Nicholas & Associates, the Village's Construction Managers, has been working with the
design team and Cook County Department of Transportation to develop a design that
Page 2 of 5
meets the County's approval for modifications to Devon Avenue to provide access to the
site. The County has reviewed and approved the design and prices have been solicited
from the Concrete contractor on the project. The majority of the work is concrete, Builders
Concrete Services LLC of Hillside, IL was awarded this package as they are the lowest
responsive and responsible bidder.
(Nicholas & Associates has reviewed the quotation and believes the requested change
order is fair and reasonable.
(HR Green, the consultants acting as the Village's/Owner's representative, has reviewed
the unit prices with Village staff and concurs with Nicholas & Associates
recommendations to increase the award to the lowest bidder in the respective package
based upon their proposal submitted.
(The Director of Public Works recommends approval.)
h. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Vian Construction, Inc. of Elk Grove Village, IL for the Armstrong
Lane Water Main Improvement project in the amount of $778,292.50 from the Water &
Sewer Fund.
(On Thursday, May 10, 2018, the Village opened sealed bids for the Armstrong Lane
Water Main Improvement project.
(The project consists of the installation of approximately 1,400 linear feet of 12" and
1,300 linear feet of 8" ductile iron water main, installation of 9 new fire hydrants with
valves, the connection of 51 residential water services to the new water main, HMA
pavement and PCC concrete restoration, and all incidental and collateral work necessary
to complete the project.
(A total of nine (9) contractors obtained contract documents, with seven (7) submitting
bids.
(The lowest responsive and responsible bid was received from Vian Construction, Inc. of
Elk Grove Village, IL in the amount of $778,292.50.
(Adequate funds are available in the Water / Sewer Fund.
(The Director of Public Works recommends approval.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 18-2 - A Public Hearing for the petition submitted by McDonald's USA, LLC
for a Resubdivision and Special Use permit in a B-2 General Business Zoning District for
the construction of a restaurant to operate a dual drive -through for property located at 901
Meacham Road. (PH 06-04-2018)
b. Update of antenna siting policy due to change in state statute.
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 18-4 - A Public Hearing for a variation of the Elk Grove Zoning Ordinance
2410 as it pertains to permitted locations of fences in residential zoning districts for
Page 3 of 5
property located at 2080 Lunt Avenue. (PH 05-17-2018)
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Petri
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
b. Consider the petition from CP Logistics to Resubdivide property at 1111 Chase Avenue
and 1201 Chase Avenue from the existing two (2) lots into one (1) lot.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
Page 4 of 5
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
Page 5 of 5
ADDENDUM
REGULAR VILLAGE BOARD MEETING
May 22, 2018
7:00 PM
6. CONSENT AGENDA
i. Consideration to award a contract with BP & T Company of Mount Prospect, IL, for the
Residential Street Light Sandblasting & Painting - Areas A & B in the amount of $433,393
from the Capital Projects Fund.
(On Wednesday, May 16, 2018, the Village opened sealed bids for the sandblasting &
painting of residential street lights. There were two separate bid packages based upon the
geographic area for the work to be completed in. Two (2) contractors obtained
specifications and two (2) bids were submitted for each bid package.
(This contract provides the sandblasting and painting of residential street lighting
throughout the Village.
(The lowest responsive and responsible bid was received from BP & T Company of Mount
Prospect, IL in the amount of $433,393.
(Funds for the project have been allocated in the Capital Projects fund.
(The Director of Public Works recommends approval.)
j. Consideration to adopt Resolution No. 27-18 authorizing the Mayor and Village Clerk to
execute a Post -Closing Use and Occupancy Agreement between the Elk Grove Township
and the Village of Elk Grove Village.
(This post -closing use and occupancy agreement is in relation to the intergovernmental
land swap between Elk Grove Village and Elk Grove Township.
(The land swap is for an exchange of the Village -owned property at 600 Landmeier and the
Township -owned property at 711 Chelmsford.
(This use and occupancy agreement provides for the Village to continue operating the
Public Works facility at 600 Landmeier until February 1, 2019, while construction is
completed on the new James Paul Petri Public Works Facility on Devon Avenue.)
k. Consideration to adopt Ordinance No. 3554 authorizing the Mayor and Village Clerk to
execute an Intergovernmental Agreement between the Elk Grove Township and the
Village of Elk Grove Village.
(This agreement provides for an intergovernmental land swap between Elk Grove Village
and Elk Grove Township.
Pagel of 2
(The land swap is for an exchange of the Village -owned property at 600 Landmeier and
the Township -owned property at 711 Chelmsford).
7. REGULAR AGENDA
a. Consideration to adopt Ordinance No. 3555 amending Title 3 Business and License
Regulations of the Village Code by adding thereto a new chapter entitled Small Wireless
Facilities.
(The growing demand for personal wireless services has resulted in an increase from the
wireless industry to place small cell facilities, distributed antenna systems and other
personal wireless telecommunication facilities in the Village's right of way, on publicly
owned property and on privately owned property.
(This item adds a new chapter entitled Small Wireless Facilities to the Village Code.
(This item was discussed at the May 14, 2018 Plan Commission Meeting with a
unanimous recommendation for approval from the Village Board.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
Page 2 of 2