HomeMy WebLinkAboutAGENDA - 06/19/2018 - Village Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
June 19, 2018
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3. APPROVAL OF MINUTES OF MAY 22, 2018
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: May 31, 2018 $2,623,585.51
June 19, 2018 $4,316,824.87
6. CONSENT AGENDA
a. Consideration of a request to waive permit fees for a roof replacement as part of
the anonymous roof donation.
(The roof was donated by an anonymous roofing contractor and selection of the roof
recipient was coordinated by the Community Character Counts Roof Giveaway Program.)
(The Director of Community Development recommends approval.)
b. Consideration of a request from Northwest Presbyterian Church, located at 301 Ridge
Avenue, to waive FY 2018/19 Vehicle License fees in the amount of $50.
(Northwest Presbyterian Church is requesting a fee waiver for FY 2018/19 Vehicle
License fees for two passenger vehicles ($25 each) for a total waiver of $50.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
c. Consideration to concur with prior authorization of a request from Elk Grove Park District,
located at 1000 Wellington Avenue, to waive the FY 2018-19 business license fee for the
June 10, 2018 Art in the Park event in the amount of $135.
(The Elk Grove Park District is respectfully requesting their Business License fees in the
amount of $135 to be waived for a Temporary General Retail License and Food Caterers
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License for the June 10, 2018 Art in the Park event.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.)
d. Consideration of a request from the Elk Grove Park District to waive permit fees in the
amount of $300.00 for parking lot patching at 750 Elk Grove Boulevard.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
e. Consideration of a request from Queen of The Rosary Parish to waive permit fees in the
amount of $2,244.00 to mill and overlay asphalt at 750 Elk Grove Boulevard.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
f. Consideration of a request from Amita Health to waive permit fees in the amount of
$5,615.75 for expansion of the Alexian Archives Museum at 600 Alexian Way.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
g. Consideration to award a professional service contract to Engineering Resource Associates
of Warrenville, IL for Phase II Engineering Services for two separate water main
replacement projects: 1.) Willow Lane (Germaine Place to Wildwood Road) and 2.)
Clearmont Drive (Carswell Avenue to Tonne Road) in the amount of $45,663.87 from the
Water and Sewer Fund.
(A proposal was solicited from Engineering Resource Associates of Warrenville, IL for
Phase II Engineering Services to develop contract plans and specifications for two water
main replacement projects: 1.) Willow Lane (Germaine Place to Wildwood Road) and 2.)
Clearmont Drive (Carswell Avenue to Tonne Road).
(Engineering Resource Associates have successfully completed design and construction
engineering services on a number of water main projects for us over the past year.
(It is recommended that a professional Phase II Engineering Service contract be executed
with Engineering Resource Associates for two water main replacement projects: 1.)
Willow Lane (Germaine Place to Wildwood Road) and 2.) Clearmont Drive (Carswell
Avenue to Tonne Road) in the amount of $45,663.87.
(Adequate funds are available in the Water and Sewer Fund.
(The Director of Public Works has recommended approval.)
h. Consideration of a request to renew a professional service contract to Temple Display,
LTD of Oswego, IL for the Holiday Lighting and Decoration Services contract in the
amount of $55,791.52 from the General Fund.
(On September 12, 2017, the Village Board awarded a contract to Temple Display, Ltd. of
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Oswego, IL for the Holiday Lighting and Decoration Services contract.
(The contract provided for an option of four (4) additional renewals through January 31,
2022.
(Temple Display, Ltd. has performed satisfactorily throughout the first year of the contract.
(The contract period is from October 1, 2018 through January 31, 2019.
(The contract amount reflects 2.1 % increase over the previous year's contract.
(The Director of Public Works recommends approval.)
Consideration to award a professional service contract to HR Green, Inc. of McHenry, IL
for Phase I and Phase II Engineering Services for the Nerge Road (Rohlwing Road to
Devon Avenue) Resurfacing Project in the amount of $60,772.90 from the Capital Project
Fund.
(The Village requested a proposal from HR Green, Inc. to provide Phase I and Phase II
Engineering Services for the Nerge Road (Rohlwing Road to Devon Avenue) Resurfacing
Project.
(HR Green submitted a proposal in the amount of $60,772.90.
(These services will assist the Village in preparation for receiving Federal funding for
construction and construction engineering for this project.
(The improvements consist of resurfacing and pavement patching Nerge Road from
Rohlwing Road to Devon Avenue, ADA intersection improvements, pedestrian signal
improvements at the intersection of Rohlwing Road at Nerge Road and Devon Avenue at
Nerge Road, along with decorative crosswalk improvements.
(The Director of Public Works recommends approval.)
j. Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk
Grove Village, IL to manufacture a LED illuminated sign in the amount of $74,072 from
the Business Leaders Fund.
(Rebechini Studios, Inc., of Elk Grove Village, IL has provided the Village a quote to
fabricate and install the internal LED illuminated sign in an amount not to exceed $74,072.
(The sign is to be located at I-90 and Arlington Heights Road.
(Adequate funds are available in the Business Leaders Fund.
(The Director of Public Works has recommended approval.)
k. Consideration to award a professional services contract to Patrick Engineering Inc. of
Lisle, IL for design engineering and permitting of the LED Street Name Signs - Meacham
and Rohlwing Roads Project in the amount of $81,791 from the Business Leaders Fund.
(A proposal was solicited from Patrick Engineering Inc. of Lisle, IL for design engineering
and permitting services to develop plans, specifications and permit applications for work
along Meacham and Rohlwing Roads.
(The project will consists of the replacement of the existing street name signs with LED
illuminated street name signs at various intersections along Meacham and Rohlwing
Roads.
(Patrick Engineering has successfully completed design -engineering services for the State,
County and other Municipalities.
(Adequate funds are available in the Business Leaders Fund.
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(The Director of Public Works has recommended approval.)
1. Consideration to award a professional service contract to Rebechini Studios, Inc. of Elk
Grove Village, IL to manufacture and install LED illuminated facility signs, dedication
plaques, and address and identification letters for Fire Stations #8 and #10 in an amount not
to exceed $92,250 from the Capital Projects Fund.
(Rebechini Studios, Inc., of Elk Grove Village, IL is the designer and manufacturer of
custom Village facility signs. Rebechini Studios has provided the Village a quote to
fabricate and install LED illuminated monument signs, dedication plaques, and address and
identification letters.
(The signs are to be located at Fire Station #8 at 700 Fargo and Fire Station # 10 at 676
Meacham.
(Adequate funds are available in the Capital Projects Fund for this project.
(The Fire Chief recommends approval.)
in. Consideration to award a purchase contract off of two (2) separate national purchasing
contracts to Forward Space of Oak Brook, IL to purchase, relocate, and install work
stations and office furniture within the Municipal Complex and Biesterfield Fire Station in
an amount not to exceed $139,330.20 from the Capital Projects and General Fund.
(Over the past several years, the Village has implemented a series of organizational
changes in an effort to right size Village operations to make them more efficient and
effective in dealing with the public.
(As part of those changes, various workstations need to be reconfigured.
(In addition, a number of existing workstations have exceeded their life cycle and are in
need of being replaced.
(Some of the office furniture will be purchased off of the National IPA contract for local
governments, and the Steelcase products will be purchased off of the NJPA government
purchasing agreement.
(Forward Space (formerly OEC) has been the supplier and installer for all of the existing
workstations used throughout the Municipal Complex, and will be best suited to re-
configure and reinstall the existing components.
(Moreover, Forward Space has provided a satisfactory work product in all instances.
(Adequate funds are available and have been budgeted for this purpose.
(The Deputy Village Manager recommends approval.)
n. Consideration to award a professional service contract to Civiltech Engineering of Itasca,
IL for Phase II Engineering Services for the University Land Reconstruction (Plum Grove
Road to Vermont Drive) rehabilitation project in the amount of $177,674.94 from the
Capital Project Fund.
(The Village requested a proposal from Civiltech Engineering, Inc. to provide Phase II
Engineering Services for the University Lane (Plum Grove Road to Vermont Drive)
Rehabilitation Project.
(Civiltech Engineering submitted a proposal in the amount of $177,674.94.
(Civiltech Engineering has successfully completed design and construction engineering for
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numerous Village projects.
(The Director of Public Works recommends approval.)
o. Consideration to approve a balancing change order to HVAC contracts with Jensen's
Heating & Plumbing, Inc. of Woodstock, IL for the addition of Plymovent vehicle exhaust
system installation as part of the Fire Stations #8 and # 10 construction projects in the
overall amount of $186,108 from the Capital Projects Fund.
(MTI is the Village's construction manager for the Fire Stations #8 and #10 construction
projects.
(MTI solicited and received pre -qualified packages for the trade bidders, including HVAC
contracts.
(The lowest bidders were interviewed by MTI to verify that the scope of work included in
their bid proposals were in compliance with the plans, specifications, and contract
documents.
(Jensen's Heating & Plumbing, Inc. of Woodstock, IL was awarded the HVAC contracts
for both stations.
(Since the awarding of the HVAC contracts, the original scope has expanded to include the
installation of a vehicle exhaust system in each station, which is best coordinated through
the approved HVAC contractor.
(MTI, HR Green, and Village staff are in agreement with these alterations.
(Adequate funds are available in the Capital Projects Fund.
(The Fire Chief recommends approval.)
p. Consideration to concur with prior authorization of a request from CBRE for an additional
sign variation at the Elk Grove Technology Park.
(A variation is necessary to allow signage in excess of forty five (45) square feet.
(The proposed signage is needed to promote the development of the facility and attract
tenants/buyers.)
(This variation is an addendum to previously approved temporary signage package
approved by the Board on March 27, 2018.)
(The Director of Community Development recommends approval.)
q. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Insituform Technologies USA, LLC of Chesterfield, MO for Cured in
Place Pipe Sanitary Sewer Rehabilitation Business Park Basin 15 project in the amount of
$642,639.10 from the Water/Sewer Fund.
(On Thursday, June 7, 2018, the Village opened sealed bids for the Cured in Place Pipe
Sanitary Sewer Rehabilitation Business Park Basin 15 project. A total of five
(5) contractors obtained contract documents, with four (4) submitting bids on the project.
(The lowest responsive and responsible bid was received from Insituform Technologies
USA, LLC of Chesterfield, MO in the amount of $642,639.10.
(The project includes the installation of 19,400 feet of CIPP Liner 6 inch, 8 inch, 10 inch,
and 12 inch sanitary sewer mains, the cleaning, preparation and collateral work necessary
to complete the project.
(The Director of Public Works recommends approval.)
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r. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition submitted by North Star Foods for a Special Use Permit to operate a
food processing facility in the I-2 Industrial District at 2575 American Lane.
(The purpose of the Special Use Permit is to expand an existing food processing business
into a new property.
(A date for the Public Hearing has not been established.)
s. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by DARS Holding Group for a Special Use to operate an
automotive repair center in the I-2 Industrial District at 850 Elmhurst.
(DARS Holding Group is seeking a Special Use for the purpose of operating an automotive
repair center at 850 Elmhurst.
(A date for the Public Hearing has not been established.)
t. Concurrence with prior authorization to award a contract to K-Five Construction Corp. of
Westmont, IL for the Elk Grove Boulevard (Victoria Ln to Tonne Rd)
Street Resurfacing project in the amount of $299,676 from the General Fund.
(The Village is extending the resurfacing of Elk Grove Boulevard from Victoria Lane to
Tonne Road with an additional contract amount to be awarded to K-Five Construction in
the amount of $299,676.
(This additional contract will extend the same unit prices from the original contract to
cover the additional resurfacing area.
(Appropriate funds for the project are available in the General Fund.
(The Director of Public Works recommends approval.)
u. Consideration to adopt Ordinance No. 3556 amending Section 6-4-5-2 of the Village
Code by establishing parking restrictions adjacent to Adlai Stevenson School.
(The Police Department was notified about a parking issue on Armstrong Lane near
Adlai Stevenson School. During school hours Armstrong Lane, between the south property
line of 1405 Armstrong Lane, two hundred forty-two feet (242') up to the west property
line of 1400 Hodlmair Lane is a curved roadway and vehicles parked along the curve
roadway do not allow school buses to safely transit the curved roadway.)
(The Police Chief recommends parking restrictions be used during school hours to
alleviate parking issues along curved roadway.)
v. Consideration to adopt Ordinance No. 3557 granting a variation of Section 7E-9(A) of the
Zoning Ordinance to permit the construction of an eight foot (8') tall, black wrought iron
fence along the perimeter of property with one section extending approximately one
hundred and ten feet (110') ahead of the building line along Nicholas Boulevard for
property located at 2080 Lunt Avenue, Elk Grove Village.
(This item was previously discussed at the May 22, 2018 Village Board Meeting and
currently appears as Unfinished Business under the Village Attorney.)
w. Consideration to adopt Ordinance No. 3558 amending Title 3, Chapter 3, Section 3-3-7,
Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing
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the Number of Class "AA" Liquor Licenses. (Dos Diablos)
(This Ordinance increases the Class "AA" Liquor Licenses from three (3) to four (4).)
x. Consideration to adopt Resolution No. 28-18 approving the Plat of Subdivision identified
as I I I I Chase Subdivision.
(A petition was submitted by CP Logistics to resubdivide the property at 11 I I Chase and
1201 Chase Avenue from the existing two (2) lots into one (1) lot.
(This item was discussed at the JPZ Committee Meeting on May 22, 2018 and the JPZ
Committee unanimously recommends approval.)
y. Consideration to adopt Resolution No. 29-18 ascertaining the Prevailing Rate of Wages
for Workmen on Public Works projects.
(The State of Illinois requires the Village to adopt this Resolution each year to determine
the prevailing rate of wages for laborers performing construction of Public Works projects.
(The rates are determined by the Illinois Department of Labor throughout Cook and
DuPage Counties.)
z. Consideration to adopt Resolution No. 30-18 approving an amended Mutual Aid
Agreement for the Northern Illinois Police Alarm System (NIPAS).
(The Elk Grove Village Police Department is a member of the Northern Illinois Police
Alarm System (NIPAS) which provides essential mutual aid support to the Village during
times when a police emergency exceeds our capability.
(The NIPAS Board has asked each participating member to seek approval from its
corporate authorities to update our NIPAS Agreement. The approval would take the form
of adopting Resolution approving continued participation in NIPAS under the Amended
Agreement.)
aa. Consideration to adopt Resolution No. 31-18 authorizing the Mayor and Village Clerk to
execute an Intergovernmental Agreement between the Village of Elk Grove Village and
the Forest Preserve District of Cook County for trail connections in Busse Woods.
(The agreement provides for the installation, maintenance and repair of the recreational
trail connections from Northwest Point Boulevard and Oakton Street to the existing
recreational trail in Busse Woods.
(The agreement includes payment from the Village in the amount of $6,485.76 for
removal of five (5) trees required to construct these improvements.
(The Director of Community Development recommends approval.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 18-2 - A Public Hearing for the petition submitted by McDonald's USA, LLC
for a Resubdivision and Special Use permit in a B-2 General Business Zoning District for
the construction of a restaurant to operate a dual drive -through for property located at 901
Meacham Road. (PH 06-04-2018)
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b. PC Docket 18-3 - A Public Hearing for the petition submitted by Brixmor Holdings I SPE,
LLC f/k/a Centro NP Holdings I SPE, LLC for a Resubdivision from one lot to four lots in
the B-5 Town Center Shopping District at Elk Grove Town Center. (PH 06-18-2018)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 18-5 - A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to permitted locations for fences in residential zoning districts for
property located at 1085 Tennessee Lane. (PH 06-21-18)
b. ZBA Docket 18-6 - A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to permitted locations for fences in residential zoning districts for
property located at 1236 Maple Lane. (PH 06-21-18)
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Petri
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
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25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for
permitted location and height of fences in industrial zoning districts for property located at
2080 Lunt Avenue.
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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