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Home My WebLink AboutAGENDA - 01/24/2012 - VILLAGE BOARD AGENDA Next ORD: 3287 (3288) Next RES. 6-12; (9-12) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 24,2012 . 7:00 p.m. 1. Call to Order 2. . Pledge of Allegiance Invocation(Pastor Curt Hansen,Elk Grove Baptist Church) 3. Approval of Minutes of January 10,2012 _ 4. Mayor and Board of Trustees' Report 5:. Accounts.Payable Warrant: January 24,2012 $ 1,786,346.12 6. CONSENT AGENDA A) Consideratiosof a request(attached)':from the Elk Grove Park District to waive:permit fees for.the Village's annual.alarm:license fee for:the period of January 1,2012 through., December 31 2012 in the total amount of$175.' (There are seven(7,)facilities owned.by the Elk Grove Park District with alarms. (1t has been past :practice of the. Village ,Board` to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance; recommending approval, is attached.) B)`Consideration to award a sole.source 'purchase contract to.Meggitt Training Systems, 'Inc. for the purchase of a Firearms Training Simulator in the amount not to exceed $65,545. (The Elk Grove Village Police Department has been investigating the purchase of' a Firearms Training Simulator,which could be utilized by all Police Officers as part of the Use of Force Training. (The computer based training simulator projects use of force scenarios onto:an interactive screen.where Police Officers make quick decisions on what level of force to use. (The simulator will enable the.Police Department to utilize hundreds of training simulation videos to greatly enhance the Use of Force Program. (The simulator will also be available to the public through the Citizens' Police Academy and the Business Police Academy. (In 2011, the State purchased the Meggitt XVT for their mobile training units and Elk Grove Police currently utilize their system. (Meggitt Training Systems, Inc:.also is utilized throughout the State for Use of . Force training. (Elk Grove purchased an early system in 1985 from Meggitt Training Systems, Inc. and has received a customer loyalty discount of$3,000. (A report from the Police Chief, recommending approval, is attached). Agenda for VB Meeting 1-24-12 2 C) Consideration to award a professional service contract to the lowest responsive and responsible bidder Powell Tree Care, Inca of Elk Grove Village, IL for the 2012 Parkway Tree Maintenance Program in the amount not to exceed$98,257. (On Thursday, January 12, 2012, the Village opened sealed bids for the 2012 Parkway Tree Maintenance Program contract. A total of six (6) contractors obtained bid documents,with three(3) submitting bids. (The lowest responsive and responsible bidder was received from Powell Tree Care, Inc., of Elk Grove,IL. (The contract provides for the trimming of approximately 2,500 parkway trees throughout the Village, as well as tree and stump removal.services. (Powell Tree Care, Inc, was awarded the contract.on December 9, 2008 to provide high-branch tree trimming and pruning services for Village parkway trees. (Powell Tree Care, Inc. has successfully.completed parkway tree trimming for the past six (6) years, has provided quality service to the Village, and has completed projects in Mount Prospect,Niles, and Hanover Park. . (A report from the Director. of Public Works; recommending approval; is attached.) D) Consideration of the following:. • To increase the Recycling Fund by$161,250,for fiscal yeas 2012; and • To renew a contract (attached)_with Powell Tree Care, Inc. of Elk Grove, IL for the proper removal and disposalof diseased Ash Trees infested by the Emerald Ash Borer in the amount not to exceed $161,250 from the Recycling Fund. (Powell Tree Care, Inc. is a local.firm capable of removing and.properly disposing of Ash trees. that are infested with the,Emerald Ash Borer. The Agreement calls for Powell Tree Care,.Inc. to remove upto 500 parkway trees. The agreement is for a one (1)year period.of time with two (2)potential renewal options. Pricing is based upon the size of the tree. (A report from the Director of Public Works,recommending approval, is attached.) E) Consideration to adopt Ordinance.No. 3287(attached)amending Section 8-313-2 of the Elk Grove Village Code by amending Section 901.6 of the International Building Code regarding Fire Alarm System Installation and Monitoring. (This Ordinance amends Section 901.6 of the International Building Code to require all new businesses, new business occupants, businesses which undergo a change in ownership, businesses which replace any existing fire alarm panel, or any system requiring replacement of more than 50% of the current fire alarm system to have a direct connection via a Village approved fire alarm system to the Elk Grove Village Communications Center located at Northwest Central Dispatch,Arlington Heights, IL.) F) Consideration to adopt Resolution No. 6-12 (attached) adopting the Official Zoning Map of the Village of Elk Grove Village as of December 31, 2011. (This Resolution shall be in full force and effect from and after its passage and approval according to law.) '•? Agenda for VB Meeting 1-24-12 3 G) Consideration of the.following: • To adopt Resolution No. 7-12 (attached):amending the Village's Extraterritorial Service Agreement dated October 21, 1982 regarding the Brickvale Subdivisionwith the Metropolitan Water Reclamation District of Greater Chicago(MWRD). • To adopt Resolution No. 8-12 (attached) amending the Village's Extraterritorial Service Agreement dated August 15, 1985 regarding Arrow Plastics located at 701 . E. Devon Avenue with the Metropolitan Water,Reclamation District of Greater Chicago (MWRD). (In 2009, the United States Environmental Protection Agency (USEPA) conducted a sanitary pretreatment compliance audit of the MWRD. (The USEPA is requiring the MWRD:to.expressly delineate party responsibilities within their extraterritorial sanitary sewer service agreement as it relates to certain . industrial.pretreatment program responsibilities and obligations. (Elk Grove Village is party to an agreement with MWRD under which portions of the Village that lie outside of Cook County receive sewage collection and treatment services from the MWRD for a fee. (The Village adopted an Extraterritorial Service.Agreement on October 21,: 1982 for the Brickvale Subdivision. (The Village adopted an Extraterritorial Service Agreement on August.151: 1985 for Arrow Plastics located at 701 E. Devon Avenue. - (To meet the requirements by the USEPA, the.Village shall adopt an amendment to the service agreement stating that the Village.shall adopt the,MWRD's Sewage and Waste Control Ordinance as amended and all applicable pretreatment program requirements, or at least adopt a Village ordinance that is,equally stringent. (To comply with this requirement, the Village will need to modify the Municipal Code Section 7-5-4: Prohibited Discharges to specifically reference the MVIRD Sewage and Waste Control Ordinance.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. 2012 Street Resurfacing Program 9. JUDICIARY. PLANNING AND ZONING COMMITTEE- Trustee Lissner 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. .Providing Information to Community b. Committee for Smoke-Free Elk Grove Agenda for VB Meeting 1-24-12 4 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road&Arlington Heights Road Intersection Improvements . b. Master Plan to Revitalize the Business Park c. Lighting of Rohlwing Road from Biesterfield Road.to Devon Avenue d. Lighting of Meacham Road from Norge Road to Biesterfield Road- 14. YOUTH COMMITTEE-.Trustee Franke 15.PARADE COMMITTEE-Trustee Czarnik 16.PLAN COMMISSION -Village Manager Rummel . a. PC Docket 12-1 — Public Hearing to consider a petition for a Special Use to conduct religious services on the property. located at 10 King Street, Elk. Grove.Village, IL. (PH 1-25-2012) b. PC Docket 12-2 — Public Bearing to consider a petition for.a Special Use for the operation of an automotive repair shop on the property located at 2380-2400 American Lane, Elk Grove Village, IL. (PH2-8-2012) 17. ZONING BOARD OF APPEALS -Village Manager Rummel 18. REPORTS OF OTHER BOARDS COMMISSIONS &COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Health&Community Services Advisory Committee -Trustee Czarnik c. Liquor Commission -Mayor Johnson d. Special Events Committee-Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson. 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Balling, Pye, Sammarco, Schmidt, Tromp, Carey