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Home My WebLink AboutAGENDA - 02/14/2012 - VILLAGE BOARD AGENDA Next ORD: 3287 (3287) Next RES. 9-12 (13-12) , Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February,14.2012 7:00 p.m. I. ,Call to Order :p ledge of Allegiance Invocation(Pastor TimothyManwel(Lutheran Church of the Holy Spirit) Approval of Minutes,of January 24,2012 4. Mayor and Board of Trustees'Report 5: `Accounts Payable:Wanant: Januar 312012 $ 433,886.51 February 14, 2012 $ 458,793.34 6. CONSENT AGENDA A) Consideration to award a professional service contract to Civiltech'Engineering; Inc. of Itasca; IL for a Phase 1 Engineering Study for.the,improvementof Lively Boulevard from Thomdale.Avenue:to.Devon Avenue in an amount not to exceed $144;169 from the Industrial/Comrriercial Revitalization Fund. (The implementation of a Phase t Engineering;Study for the Lively Boulevard improvements :would include a 'project:development-report, field survey, State and; Federal coordination,:intersection design studies, drainage study, and a preliminary environmental site assessment. (The completion of the Phase. l study will make the project eligible for Federal construction funding participation through the Surface Transportation Program. (Civiltech has: .successfully .completed design and construction engineering services for numerous ICRC projects. (Civiltech Engineering, Inc. has.awexcellent reputation,in municipal engineering. and is knowledgeable of Village, County,and State design standards and-policies.: (A report from the Acting Director of Engineering.&Community,Development recommending approval, is attached.) B) Consideration to award a contract to the lowest responsive and responsible bidder Arrow Road Construction Company of Mount Prospect, IL for the 2012 MFT Hot-Mix Asphalt Material Purchase Contract in an amount.not to exceed $39,862.50, of which$15,000 will be paid from the General Fund and $24,862.50 from the Motor Fuel Tax Fund. (On Thursday, February 2, 2012, the Village opened sealed bids for the 2012 MFT Hot-Mix Asphalt Material Purchase:Contract.,A total of three (3) contractors obtained bid documents with two (2) submitting:bids. (The lowest responsive.and responsible bidder was Arrow. Road Construction Company of Mount Prospect, IL: (Arrow Road Construction Company has satisfactorily supplied the asphalt paving material to the Village forseveral years, (The bid for this project is 11.4%.be16w the Engineer's Estimate. Agenda for VB Meeting 2-14=12 2 (Adequate funds have been budgeted for this project in the General Fund($15,000) . and the.Motor Fuel Tax Fund($241862.50). (A report from the Deputy Director of Public Works, recommending approval, is attached.) C). Consideration of a requestto:award a:construction contract to the lowest responsive and responsible bidder Schroeder& Schroeder,:Inc. of Skokie,IL for the 2012 Village-Wide Concrete Replacement Contract in the amount of$373,565. (On Thursday, February 2, 2012 the Village opened sealed bids for the 2012 Village-Wide Concrete Replacement Contract. A total of,eight(8) contractors obtained bid documents with five(5) submitting bids. (The project will provide rehabilitation of concrete sidewalk and curbs along miscellaneous Village roadways, replacement of concrete items disturbed in sewer and. watermain repairs,and pricing for the PPCRP. ($275,610 is from the Motor Fuel .Tax Fund, $10,000 is from the.Storm Sewer Fund $10,000 is from the Water Fund $20000 is from the General Fund, and $57,955 is from the Private Participation Concrete Replacement'Program(PPCRP). (Schroeder& Schroeder,Inc.meets:the.requirements of the specifications and they have satisfactorily:completed the concrete.work:inthe,Resurfacing.Section A Contract . for the Villagelast year. (The bid for this project is 41.9%.below the Engineer's:Estimate: (A report from the Deputy Director of Public Works; recommending-approval, is .attached:) . . . D) Consideration of a request to award a construction contract to the lowest responsive.and responsible bidder Arrow Road Construction Company.of Mount Prospect ILfor the 2012 MFT Street Resurfacing Contract m6 the.amount of$749,077.90 from.the Motor Fuel.Tax Fund. (On Thursday, February 2,2012, the Village opened sealed bids for the 2012 MFT .-Street Resurfacing Contract. A total of six(6) contractors obtained bid documents, with five(5) submitting bids. (The project will provide milling, patching,and asphalt resurfacing on nearly 5.2 miles of residential streets. (Arrow Road'.Construction Company meets the requirements of the specifications and has satisfactorily completed several projects for the Village including last year's WT program. (The bid for this project is 7%below the Engineer's Estimate. (A report from the Deputy Director of Public Works, recommending approval, is attached.) E) Consideration of the following items: To adopt Resolution No. 9-12 (attached) authorizing the Mayor and Village Clerk to execute a joint agreement between the Village of Elk Grove Village and the Illinois Department of Transportation (IDOT) for the Meacham Road and Rohlwing Road Lighting Project; Agenda for VB Meeting:2-14-12 3 To adopt Resolution No. 10-12 (attached) appropriating funds in the amount of $586,800.for construction and construction engineering,costs for the Meacham Road and Rohlwing.Road Lighting Project (Project No. M-9003(615), Section No, lo- 00059-00-LT; and Job No. C-91-460-10); and • To award a_professional service contract to Civiltech Engineering, Inc. of.Itasca, II, to provide construction engineering services for the Meacham Road and Rohlwing Road Lighting Project. in an amount not . to exceed $177,241 from the Industrial/Commercial Revitalization Program Fund. (The total estimated construction and construction,engineering:cost for the project is $1,956,000, of which 70% or$1,369,200 will be funded through the Federal Surface Transportation Program. (A resolution appropriating,the $586,800 non-Federal share of construction and construction engineering costs must be adopted by the Village as a function of the execution of the agreement with IDOT. (rhe agreement with IDOT provides funding for construction and construction engineering services for the proposed lighting project. (The project includes extending the existing arterial roadway lighting.at the intersection of Meacham Road and Nerge Road to just north of Texas Street along Meacham Road and extending the existingarterial roadway lighting system along the Elgin-O'Hare Expressway to north of Biesterfield Road along Rohlwing Road. (rhe project also installs roadway lighting on a section of Nerge Road between Rohlwing Road and Devon Avenue and on Devon Avenue between Nerge Road and Rohlwing Road. (A proposal for construction engineering services was received from Civiltech Engineering in an amount not to exceed $177,241. Civiltech Engineering, Inc. has successfully completed design and construction engineering services for numerous ICRC projects. (Civiltech Engineering has an excellent reputation in municipal engineering and is . knowledgeable of Federal, State, and Village standards. (Adequate funds have been budgeted for this project in the ICRC Fund. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) F) Consideration to adopt Resolution No. 11-12 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 75 Gaylord Street. (TTB Management, LLC intends to purchase and lease this 5,000 square foot building to Top To Bottom Construction, Inc. for the purpose of warehousing roofing, siding, gutter, window and interior design materials. (The applicant estimates to refurbish the site at a cost of$85,000. (Top To Bottom Construction, Inc. currently leases space in Schaumburg and would be moving its entire operations to Elk Grove Village. A total of 13 jobs would be relocated and an additional three(3)jobs will be created as a result of this move. (Eligibility requirements for 6B status are new construction, substantial.renovation, or purchase of buildings that have been vacant fora period of time. This site qualifies based on occupation of an abandoned property with more than twenty-four months of continuous vacancy with a purchase for value, and significant rehabilitation. r Agenda for VB Meetmg.2-14=12 4 (Property approved for.Class 6B status allows the owner of the property.to have the assessment level lowered.for a period of twelve years. .-The assessment schedule is 10% of"fair.market valuefor ten years, then 15%:in.the:eleventh'year,.and.20% in the twelfth year. Industrial.property is currently assessed at 25% of fair market value in : Cook County.: (A• repoit 'from the Director; of Business -Developrrient. and 'Marketing, recommending approval,is attached.) G) Consideration to adopt Resolution No. 1242 (attached) authorizing the Mayor and the Village.Clerk to execute anintergovernmental agreement between:the Village of Elk Grove Village and Cook County for access to Geographic Information Systems (GIS). (The term of the.data sharing.Agreementwill take effect as of March 11 2012 and continue through February 28,2013. 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8.. CAPITAL IMPROVEMENTS COMMITTEE-.Truckee Petri a. Water Meter Replacement Program . b. Environmental Evaluation of Facilities c: 2012 Street Resurfacing Program. d. Biscayne Bay Storm Sewer Improvements. e. Kathleen Way Storm Sewer Improvements 9. JUDICIARY. PLANNING AND ZONING COMMITTEE-Trustee Lissner 10.PERSONNEL COMMITTEE-Trustee Franke 11 RECYCLING&WASTE COMMITTEE - Trustee Feichter a.:. Textile Recycling and Drop Boxes 12 INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13: INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road &Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue d: Lighting of Meacham Road from Nerge Road to Biesterlield Road 14. YOUTH COMMITTEE- Trustee Franke 15. PARADE COMMITTEE -Trustee Czarnik ' Agenda for VB.Mecting 2-14-12 5 16.PLAN COMMISSION-Village Manager Rummel A. PC:Docket 12-1 Public Hearing to,consider a'petition for a Special Use to conduct religiousservices: on the. property located at 10 King.Strect Elk Grove Village,;IL. . (PH 1-25-2012) ' b. PC Docket 12-2 — Public Hearing to consider a petition;'for,a Special Use for the operation of an automotive repair,shop,on the:property located at,2380-2400 American Lane,Elk Grove Village;1L. (PH 2-8-2012) c. PC Docket 12-3.-:Public hearing.to consider a.petition to rezone theproperty at 1000. Elmhurst Road from B-3 Business District to 1-2 Industrial District. (PH 2-21-2012) 17. ZONING'BOARD OF APPEALS-Village.Ivlanager Rummel a. ZBA Docket 12-1 -Public Hearing to consider a petition for a fence variation.for the property located at 31 John F. Kennedy Boulevard.(PH 2-23-2012) 18.REPORTS OF OTHER BOARDS, COMMISSIONS Bc COMMITTEES a. Cable Television Committed.-Trustees:Petri/Lissner b: Health&Community Services Advisory Committee.-Trustee Czarnik c. Liquor.Commission-Mayor Johnson d. Special Events Committee-Mayor.Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20.UNFINISHED BUSINESS VILLAGE BOARD.. VILLAGE ATTORNEY. 21. REPORT FROM VILLAGE MANAGER 22.NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities: Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Balling,Pye, Sammarco, Schmidt, Tromp, Carey