HomeMy WebLinkAboutAGENDA - 06/19/2012 - VILLAGE BOARD AGENDA v
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AGENDA
REGULAR VILLAGE BOARD MEETING
June 19,2012
7:00 p.m.
1: Call to Order
2. Pledge of Allegiance
Invocation(Pastor Stephen James Pendowski,Northwest Filipino Church)
3. Approval of Minutes of May 22,2012
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: May 31, 2012 $1,466,016.29
June 19,2012 $1,215,341.01
6. CONSENT AGENDA
A) Consideration of a request (attached) from Christus Victor Lutheran Church, located at
1045 S. Arlington Heights Road, to waive permit fees in the amount of $45 for the
replacement of a concrete curb.
(It has been past practice .of the Village Board -to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Community Development, recommending approval,
is attached.)
13) Consideration of a request (attached) from Alexian Brothers Medical Center,located at
.800 Biesterfield Road, to waive permit fees in the amount of$100 for the replacement
of a deteriorating fence along Biesterfield Road.
(It has been past practice. of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Community Development, recommending approval,
is attached.)
C) Consideration of a request (attached) from the.Little Boots Foundation to waive fees for
a food dealer license and a retail license for a craft fair in the amount of$200 for the
Little Boots Rodeo Festival.
(The Little Boots Rodeo Festival is scheduled to be held on June 23.and June 24.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is
attached.)
D) Consideration of a request (attached) from the Prince of Peace United Methodist
Church, located at 1400 Arlington.Heights Road, for the following:
I
Agenda for VB Meeting 06-19-12 2
• To waive permit fees for the annual Pumpkin Patch and Pumpkin Fest in the amount
of$300;and
To waive permit fees for a day care license for the Prince of Peace Preschool at the
Prince of Peace United Methodist Church in the amount of$325.
(Prince of Peace United Methodist Church is requesting a waiver for a general
retail license fee ($100) for its annual Pumpkin Patch event to be held from October 5 to
October 31, as well as a temporary food caterers license fee ($100), and a one-day
carnival license fee($100) for its Pumpkin Fest to be held on October 6. 1
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is
attached.)
E) Consideration of a request (attached) from the Children's. Advocacy Center of
Northwest Cook County for a payment of dues in the amount of$4,000.
(The Children's Advocacy Center assists and supports children and families
victimized by sexual abuse. The Center works in conjunction with law enforcement
agencies to provide technical assistance.
(The Police Department has used this service in the past and finds it to be
beneficial to the Village. During the 2011 calendar year; the Police Department utilized
106 hours of service time from the Children's Advocacy Center for fourteen. (14)
victims and families.
(A report from the Chief of Police, recommending approval, is attached.)
F) Consideration .to authorize payment in the amount of $16,398 for FY 2012-13
membership dues to the Northwest Municipal.Conference (NWMC).
(Membership dues to the Northwest Municipal Conference are based on
population and are assessed at a per capita rate of$0.495. The dues amount reflects an
increase over the previous year's rate.)
G) Consideration to renew a service contract with Kale Uniforms, Inc. of Chicago, IL for
the purchase of Police Officer uniforms in an amount not to exceed $30,000.,
(The initial 2-year contract was awarded on May 28, 2008 with the option of an
annual contract extension and a 1.6% increase based on contract specifications.
(Kale Uniforms is the industry leader for law enforcement uniforms.
(The Police Department has standardized their uniforms to the "Flying Cross"
brand; a brand made by Fcchheimer Uniforms, the parent company of Kale.
(Kale is the only company-owned retailer in the area and they are able to provide
greater availability and minimal lead time on deliveries.
(Adequate funds have been budgeted in the FY 2012-13 budget for this service
contract.
(A report from the Chief of Police, recommending approval, is attached.)
1T) Consideration to approve a carryover increase to the FY 2012-13 Budget for the rollover
of outstanding encumbrances from FY 2011-12 Budget in the amount of$6,922,538.
Agenda for VB Meeting 06-19-12 3
(This is the thirteenth year that the Village has rolled unfilled purchase orders from
the previous year into the new fiscal year budget. The.amount of outstanding orders for
goods and services from the FY 2011-12 Budget totals $6,922,538.
(The majority of the items are attributed to acquiring equipment for Public Works
and on-going projects in Water/Sewer and ICRC Funds.
(Increasing the budget at this time ensures that the Village's financial operations
remain compliant with Illinois budgetary statutes and generally accepted accounting
principles.
(A report from the Director of Finance, recommending approval, is attached.)
I) Consideration of a request from the Woodfield Chicago Northwest Convention Bureau
for payment of dues for FY 2012-13 in the amount of$77,944.
(The annual dues rate is based on 10% of the 4%hotellmotel taxes collected.
(The Village collected $1,169,163 in hotel/motel tax revenues in FY 2011-12, an
increase of$61,233 or 5.6% from the prior year. It has still not recovered to the level
prior to September 11, 2001 when receipts exceeded $1.3 million.
(Compared to last year, this year's distribution to the Woodfield Chicago
Northwest Convention Bureau increased by $4,082.
(A report from the Director of Finance, recommending approval, is attached.)
J) Consideration of an increase to a professional services contract with Civiltech
Engineering of Itasca, IL for the Business Park Drainage Study, Preliminary
Engineering, and Hydraulic Modeling in the amount of $326,807 from the
Industrial/Commercial Revitalization Commission(ICRC) Fund.
(The ICRC has authorized the implementation of drainage studies within the
Business Park as outlined by the Master Plan Update.
(Civiltech Engineering of Itasca, IL served as the Village's infrastructure
consultant for the Master Plan Update and has extensive knowledge of the existing
drainage system.
(Civiltech has successfully completed design and field survey tasks for several
Business Park drainage improvements along with providing design and construction
engineering services for numerous ICRC projects.
(WBK Engineering will be utilized as a sub-consultant to assist with hydraulic
analysis,permitting, and wetland tasks.
(The initial study phase will establish base design criteria and perform hydraulic
modeling for the improvement of the storm water ditch and culvert system.
(Adequate funds for this increase are available in the Industrial Commercial
Revitalization Commission Budget.
(A report from the Director of Public Works, recommending approval, is attached.)
K) Consideration of a request(attached) to award a professional service contract to the most
responsive and responsible bidder, Visu-Sewer of Illinois, LLC of Bridgeview, IL for
the Cured-In-Place Sanitary Sewer Rehabilitation Project (CIDP) in the amount of
$661,489.70 from the Water/Sewer Fund.
(On June 7, 2012, the Village opened sealed bids for the Cured-In-Place Sanitary
Sewer Rehabilitation Project.
Agenda for VB Meeting 06-19-12 4
(Three (3) contractors obtained bid documents and three (3) submitted their bids.
The most responsive & responsible bidder was Visu-Sewer of Illinois, LLC of
Bridgeview, IL.
(Visu-Sewer of Illinois, LLC meets the requirements of the specifications and has
satisfactorily completed several CIPP projects for the Village.
(A total bid amount of $661,489.70, with $79,935 designated for .contingency
funds if point repairs are needed or the liner is longer than estimated.
(A report from the Director of Public Works,recommending approval, is attached.)
L) Consideration to grant a variation from the Municipal Code, Section 8-1213-1-11),
Easements, to permit the construction of a shed which will encroach four feet (4') into
the ten-foot (10') public utility easement along the rear property line at 948 Brantwood
Avenue.
(The property owners are seeking a variation to construct a shed within a public
utility easement. Comcast, AT&T, Nicor, and ComEd have written letters granting
permission to encroach upon the easement.
(The Engineering staff has field checked this location for conflicts with Village-
owned utilities within the easement, found no Village-owned utilities in the easement,
and have no indication that the Village will be utilizing this easement in the future.
(A report from the Director of Community Development, recommending approval,
is attached.)
M) Consideration to grant a variation from the Municipal Code, Section 8-1211-1-1D,
Easements, to permit the construction of a shed which will encroach four feet (4') into
the ten-foot (10')public utility easement along the rear property line at 208 Fern Drive.
(The property owners are seeking a variation to construct a shed within a public
utility easement. Comcast, AT&T, Nicor, and ComEd have written letters granting
permission to encroach upon the easement.
(The Engineering staff has field checked this location for conflicts with Village-
owned utilities within the easement, found no Village-owned utilities in the easement,
and have no indication that the Village will be utilizing this easement in the future.
(A report from the Director of Community Development, recommending approval,
is attached.)
N) Consideration to grant a variation from the Municipal Code, Section 8-1213-1-11),
Easements, to permit the construction of agarage which will encroach three feet(3') into
the ten-foot (10') public utility easement along the rear property line at 949 Ridge
Avenue.
(The property owners are seeking a variation to construct a garage within a public
utility easement. Comcast, AT&T, Nicor, and ComEd have written letters granting
permission to encroach upon the easement.
(The Engineering staff has field checked this location for conflicts with Village-
owned utilities within the easement, found no Village-owned utilities in the easement,
and have no indication that the Village will be utilizing this easement in the future.
(A report from the Director of Community Development, recommending approval,
is attached.)
Agenda for VB Meeting 06-19-12 5
O) Consideration of Ordinance No. 3302 granting a variation from the Zoning Code Section
3-7:1)(3) to permit the construction of a six foot (6') high fence extending approximately
twenty-eight feet (28D beyond a line extended from the nearest front corner of the
principal building located on an adjacent single-family residential lot for property
located at 1898 Maine Drive.
(The Mayor and Board of Trustees concurred with the findings of the Zoning
Board of Appeals that sufficient hardship exists to justify granting the variation.
(This item was previously discussed at the May 22, 2012 Village Board Meeting
and currently appears as Unfinished Business under the Village Attorney.)
P) Consideration of Ordinance No. 3303 granting a variation from the Zoning Code,
Section 3-7:1)(3), to permit the construction of a four foot (4') high fence extending
approximately twenty-six feet (26') beyond a line extended from the nearest front corner
of the principal building located on an adjacent single-family residential lot for property
located at 498 Wellington Avenue.
(The Mayor and Board of Trustees concurred with the findings of the Zoning
Board of Appeals that sufficient hardship exists to justify granting the variation.
(This item was previously discussed at the May 22, 2012 Village Board Meeting
and currently appears as Unfinished Business under the Village Attorney.)
Q) Consideration to adopt Resolution No. 28-12 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real-estate-located-at-160.,Stanley Street. ..
(Tatkowski Investment Group LTD. is seeking a Class 6B for property at 160
Stanley Street.
(The applicant intends to purchase the property, and lease it to a European based
manufacturer.
(The subject property consists of one building of approximately 5,880 square feet.
(Eligibility requirements for Class 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on occupation of an abandoned building for more than twenty-four
months continuous vacancy without a purchase for value and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten,years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business Development and Marketing,
recommending approval, is attached.)
R) Consideration to adopt Resolution No. 29-12 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real estate located at 653-655 Touhy Avenue.
(IGPM Group, Inc. is seeking a Class 6B for property at 653-655 Touhy Avenue.
Agenda for VB Meeting 06-19-12 6
(The applicant intends to purchase the property for the purpose of warehousing and
distribution of amusement games. The applicant intends to lease part of the space.to an
industrial user for warehousing,manufacturing and/or distribution use.
(The subject property consists of one building of approximately 5,500 square feet
on a 13,500 square foot property.
(The applicant plans to invest $10,000 to $20,OOO, for upgrades to the building
including new carpeting, paint, updating the electrical, and improving the fagade.
(Eligibility requirements for Class 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on occupation of an abandoned building for more than twenty-four
months continuous vacancy with a purchase for value.
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently"assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business -Development and Marketing,
recommending approval, is attached.)
S) Consideration to adopt Resolution No. 30-12 (attached) ascertaining the Prevailing Rate
of Wages for Workmen on Public Works Projects. .
(The State of IIlinois requires the Village to adopt this Resolution each year to
determine the prevailing rate of wages for laborers performing construction of public
works projects.
(The rates are determined by the Illinois Department.of Labor throughout Cook
and DuPage Counties.)
7: REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. 2012 Street Resurfacing Program
d. Biscayne Bay Storm Sewer Improvements
e. Kathleen Way Storm Sewer Improvements
9. JUDICIARY,PLANNING AND ZONING COMMITTEE-Trustee Lissner
10. PERSONNEL COMMITTEE—Trustee Franke
11. RECYCLING& WASTE COMMITTEE -Trustee Feichter
12. INFORMATION COMMITTEE-Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
Agenda for VB Meeting 06-19-12 7
13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
c. Lighting of Meacham Road from Nerge Road to Biesterfield Road
14. YOUTH COMMITTEE-Trustee Franke
15. PARADE COMMITTEE-Trustee Czamik
16.PLAN COMMISSION -Village Manager Rummel
a. PC Docket 12-4 — Public Hearing to consider a petition for a Special Use Permit to
expand an existing sub-station by increasing the number of transmission structures,
capacitor banks, and making modifications to the interior sub-station equipment on the
property located at 2065 Tonne Road. (PH 5-2-2012)
b. PC Docket 12-5 — Public Hearing to consider a petition for a Special Use Permit to
permit a single story 19,905 square foot Hospice Residence on the property located at
the southeast corner of Biesterfield and Martha Street. (PH 5-23-2012)
17.ZONING BOARD OF APPEALS,- Village Manager Rummel
a. ZBA Docket 12-2—Public Hearing to consider a petition for a variation to permit a one
hundred and ninety (190) square foot(16-3" x 11'-8') shed located two and one-half feet
(2'/z) from the side property line and six feet (6) from the rear property line on the
property located at 847 Bonita Avenue. (PH 4726-2012) .
b: ZBA Docket 12-5 — Public.Hearing to consider a petition for a variation which would
allow the construction of a third car garage to encroach five feet, five inches (5'-5") into
the required side yard at the rear of the addition and two feet (2) into the required side
yard at the front. of the addition. Additionally, the garage addition will encroach a
maximum of four feet (4) into the ten foot (10') easement on the property located at
1764 W. Biesterfield Road: (PH 6-7-2012)
c. ZBA Docket 12-6 - Public Hearing to consider a petition for a variation which would
permit the construction of a six foot (6) high cedar fence that would extend
approximately twelve feet(12')beyond the nearest front comer of the principal structure
on the adjacent single-family residential lot for the property located at 752 Milbeck
Avenue. (PH 6-28-2012)
d. ZBA Docket 12-7 - Public Hearing to consider a petition for a variation to permit eight
(8) nine feet by nineteen foot (9' x 19') stacking spaces at the drive-through lane for the
property located at 102 Biesterfield Road.(PH 6-28-2012)
e. ZBA Docket 12-8 — Public Hearing to consider a petition for a variation to allow the
construction of an entry portal element to encroach approximately fourteen feet, one and
one-half inches (14'-1%).into the required twenty-five foot (25') front yard setback for
the property located at 175 North Arlington Heights Road. (PH 7-12-2012)
Agenda for VB Meeting 06-19-12 8
18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES
a. Cable Television Committee -Trustees Petri/Lissner
b. Health&Community Services Advisory Committee-Trustee Czarnik
c. Liquor Commission-Mayor Johnson
d. Special Events Committee-Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19.REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
a. Ordinance No. 3301 — "AN ORDINANCE ANNEXING CERTAIN PROPERTY TO
THE VILLAGE AND REZONING SAME IN ACCORDANCE WITH THE
VILLAGE'S COMPREHENSIVE PLAN AND ZONING.MAP (TOUHY AVENUE)."
VILLAGE ATTORNEY
a. Prepare the necessary documents for a variation to permit the construction of a six foot
(6) high vinyl fence that would extend approximately twenty-eight feet(28)beyond the
nearest front comer of the adjacent single-family residential lot for the property.located
at 1898 Maine Drive. (ZBA Docket#12-3)
b. Prepare the necessary,documents for a petition for a variation to permit the construction
of a four foot(4)high, chain link fence thatwould extend approximately twenty-six feet
(26') beyond the nearest front corner of the adjacent single-family residential lot for the
property located at 498 Wellington Avenue. (ZBA Docket#12-4)
21..REPORT FROM VILLAGE MANAGER
22.NEW BUSINESS
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities, Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7),
Knickerbocker, Balling, Pye; Sammarco, Schmidt,Tromp, Carey