HomeMy WebLinkAboutAGENDA - 07/10/2012 - VILLAGE BOARD AGENDA Next ORD: 3306 (3313)
Next RES. 31-12 (34-12)
Recess: 6:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
July 10, 2012
5:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Reverend Andrew Kim, Northwest Presbyterian Church)
3. Approval of Minutes of June 19, 2012
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: June 30, 2012 $ 716,705.29
July 10, 2012 $ 1,178,075.75
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Prince of Peace United Methodist
Church, located at 1400 Arlington Heights Road, to waive permit fees for the
construction of an ADA ramp at the Prince of Peace United Methodist Church in the
amount of$273.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Deputy Director of Community Development, recommending
approval, is attached.)
B) Consideration of a request (attached) from Saint Julian Eymard Church, located at 601
Biesterfield Road, to waive permit fees for parking lot repairs and seal coating at Saint
Julian Eymard Church in the amount of$386.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Community Development, recommending approval,
is attached.)
C) Consideration to concur with prior authorization and waive fees for the Elk Grove Lions
Club for the cost of a food dealer license, and a temporary water connection for the use
of a fire hydrant for non-firefighting purposes for their 4"' of July celebration for a total
fee waiver in the amount of$175.
(The amounts requested to be waived are a food dealer license in the amount of
$100, and a fire hydrant deposit and connection fee of$75.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is
attached.)
Agenda for VB Meeting 07-10-12 2
D) Consideration of a request (attached) from the Elk Grove Park District to waive permit
fees in the amount of $1,014 for renovations at Lindbergh Park, located at 960 West
Glenn Trail.
(Renovations include the installation of concrete walks to connect the public walk
along West Glenn Trail to the picnic shelter and tennis courts in the amount of$540.
(Renovations will also include the installation of concrete walks for the playground
renovations in the amount of$474.
(The installation of concrete walkways is part of the Park District's ADA transition
plan for providing access to park features.
(it has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Deputy Director of Community Development, recommending
approval, is attached.)
E) Consideration to approve a budgetary increase of $23,000 in the FY 2012-13 Foreign
Fire Insurance Fund for asbestos tile abatement and renovation work at the Meacham
Road Fire Station (Station 410).
(On June 5, 2012, the Foreign Fire Insurance Board approved a budget increase of
$23.000 to cover the costs of asbestos removal and related construction.
(The asbestos removal will consist of the removal of chipped floor tiles in the
lower level of Station #10 at a cost of$8.000.
(An additional $15,000 in expenditures will be allocated to rehabilitate the
basement area.
(This project will be fully funded through the Foreign Fire Insurance Fund.
(A report from the Acting Fire Chief, recommending approval, is attached.)
F) Consideration of an increase for a professional services contract with Civiltech
Engineering of Itasca, IL for the Busse Road and Greenleaf Avenue Intersection
Improvement Project in the amount of$49,519 for a contract totaling $424,386 from the
Ind ustrial/Conmlercial Revitalization Fund.
(On January 25, 2011, the Village Board approved a construction engineering
services contract with Civiltech Engineering in the amount of$374,867.
(The contract required a completion date of November 30, 2011 to complete the
work.
(Due to unforeseen delays, the project completion date was not met resulting in
increases in labor and project oversight in the amount of$49,519.
(Seventy percent of the project ($34,663.30) is funded through the Surface
Transportation Program with a 30% match by the Village ($14,855.70).
(Adequate fiords for this increase are budgeted and available in the
Industrial/Commercial Revitalization Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
G) Consideration to approve a budgetary increase of $133,000 in the FY 2011-12 Motor
Fuel Tax Fund for MPT construction work completed in the spring 2012.
(MFT concrete work started early due to unusual weather conditions in March.
This allowed the construction work to be completed in last year's budget.
Agenda for VB Meeting 07-10-12 3
(Last year's budget therefore must be increased by $133,000 to be in compliance
with G.A.S.B. and for year-end reporting proposes.
(A report from the Director of Finance, recommending approval, is attached.)
H) Consideration to grant a variation from the Municipal Code, Section 8-12B-1-1D,
Easements, to permit the construction of a shed which will encroach four feet (4') into
the ten-foot (10') public utility easement along the property line at 847 Bonita Avenue.
(The property owners are seeking a variation to construct a shed within a public
utility easement. Comcast, AT&T, Nicor, and ComEd have written letters granting
permission to encroach upon the easement.
(The Community Development staff has field checked this location for conflicts
with Village-owned utilities within the easement, found no Village-owned utilities in the
easement, and have no indication that the Village will be utilizing this easement in the
future.
(A report from the Director of Community Development, recommending approval,
is attached.)
I) Consideration to grant a variation from the Municipal Code, Section 8-12B-1-1D,
Easements, to permit the construction of an attached garage which will encroach four
feet (4') into the ten-foot (10') public utility easement along the side property line at
1764 W. Biesterfield Road.
(The property owners are seeking a variation to construct a garage within a public
utility easement. Comcast, AT&T, Nicor, and ComEd have written letters granting
permission to encroach upon the easement.
(The Community Development staff has field checked this location for conflicts
with Village-owned utilities within the easement. There currently are no Village-owned
utilities within this easement and there is sufficient remaining easement for future
Village use.
(A report from the Director of Community Development, recommending approval,
is attached.)
J) Consideration to grant a variation from the Municipal Code, Section 8-12B-1-1D,
Easements, to permit the construction of an attached garage which will encroach four
feet (4') into the ten-foot (10') public utility easement along the rear property line and
three feet (3') in the five-foot (5') public utility easement along the side property line at
640 Delaware Lane.
(The property owners are seeking a variation to construct a garage within a public
utility easement. Comcast, AT&T, Nicor, and ComEd have written letters granting
permission to encroach upon the easement.
(The Community Development staff has field checked this location for conflicts
with Village-owned utilities within the easement, found no Village-owned utilities in the
easement, and have no indication that the Village will be utilizing this easement in the
future.
(A report from the Director of Community Development, recommending approval,
is attached.)
Agenda for VB Meeting 07-10-12 4
K) Consideration to adopt Ordinance No. 3306 (attached) granting a Special Use Permit to
Alexian Brothers Medical Center to allow a Hospice House in an O-T Office
Transitional Zoning District on property located at the southeast corner of Martha Street
and Biesterfield Road.
(This item was previously discussed at the May 22, 2012 Village Board meeting
and currently appears as Unfinished Business under the Village Attorney.)
L) Consideration to adopt Ordinance No. 3307 (attached) granting a Special Use Permit to
Commonwealth Edison to permit the expansion of the existing electrical substation on
property located at 2065 Tonne Road.
(This item was previously discussed at the May 22, 2012 Village Board meeting
and currently appears as Unfinished Business under the Village Attorney.)
M) Consideration to adopt Ordinance No. 3308 amending Section 8-9-3 of the Village Code
as it pertains to Plan Review Inspection Fees.
(On February 9, 2010. the Village Board approved Resolution No. 10-10 wherein
the cost for plan reviews and construction inspections was amended.
(Section 8-9-3 of the Village Code was never revised to reflect the new plan
review and construction inspection fee.
(The code amendment references the fees set forth in Resolution 10-10 and any
subsequent Resolution amending Resolution 10-10.
(A report from the Village Attorney, recommending approval, is attached.)
N) Consideration to adopt Ordinance No. 3309 granting a variation from the Zoning Code,
Section 3-7:1)(1) and the Schedule of Bulk and Yard Requirements in Table 7-1 as it
pertains to the permitted locations for principal and attached accessory structures on
property located at 1764 W. Biesterfield Road.
(The Mayor and Board of Trustees concurred with the 'findings of the Zoning
Board of Appeals that sufficient hardship exists to justify granting the variation.
(This item was discussed at the June 19, 2012 Village Board meeting and currently
appears as Unfinished Business under the Village Attorney.)
O) Consideration to adopt Ordinance No. 3310 granting a variation from the Zoning Code,
Section 2-2, to permit the construction of a 190 square foot shed located approximately
two and a half feet (25) from the side property line and six feet (6') from the rear
property line on property located at 847 Bonita Avenue.
(The Mayor and Board of Trustees concurred with the findings of the Zoning
Board of Appeals that sufficient hardship exists to justify granting the variation.
(This item was discussed at the .Tune 19, 2012 Village Board meeting and currently
appears as Unfinished Business under the Village Attorney.)
P) Consideration to adopt Ordinance No. 3311 amending Chapter 1 of Title 8 of the Village
Code by adopting the title Department of Community Development.
(This Ordinance changes the Department of Engineering & Community
Development to the Department of Community Development.
Agenda for VB Meeting 07-10-12 5
(This Ordinance also amends the term Director of Engineering & Community
Development to Director of Community Development.
(This Ordinance reaffirms that the Village Board adopted the FY 2012-13 budget
which included the reorganization of the Department of Engineering & Community
Development to the Department of Community Development.)
Q) Consideration of the following:
• To rescind Ordinance No. 3305 amending Section 6-8-2 of the Village Code; and
• To adopt Ordinance 3312 (attached) amending Section 6-8-2 of the Village Code
which section excludes certain activities from the Village's Gambling Prohibition
by exempting Video Gaming.
(This Ordinance will allow video gaming in the Village.
(The Village believes it has met the full intent of the Open Meetings Act by
notifying the press and advising the public to ensure public discussion and input on
Video Gaming during the May 22, 2012 Committee of the Whole public meeting as well
as the June 19, 2012 Village Board public meeting.
(However to ensure the Village follows the appropriate processes under the Open
Meetings Act, this agenda item will rescind the previously approved Ordinance and
adopt the attached identical Ordinance.)
R) Consideration of the following:
• To adopt Resolution No. 31-12 (attached) amending Resolution No. 40-96 and
Resolution No. 42-04 and authorizing the Mayor and Village Clerk to execute a
Second Amendment to the Ground Lease Agreement between the Village of Elk
Grove Village and Crown Castle GT Company LLC at property located at 1751
Greenleaf; and
• To adopt Resolution No. 32-12 (attached) amending Resolution No. 51-00 and
Resolution No. 22-05 and authorizing the Mayor and Village Clerk to execute a
Second Amendment to the Ground Lease Agreement between the Village of Elk
Grove Village and STC Two LLC at property located at 676 Meacham.
(The amendment will extend the Ground Lease Agreement for 1751 Greenleaf
between Crown Castle and the Village of Elk Grove an additional five (5), five-year (5)
terms at the end of the term expiring on July 31, 2016. The new final Ground Lease
Agreement expiration date will be July 31, 2041.
(The amendment will also extend the Ground Lease Agreement for 676 Meacham
Road between Crown Castle and the Village an additional seven (7), five-year (5) terms
at the end of the term expiring December, 3, 2015. The new final Ground Lease
Agreement expiration date will be on December 3, 2050.
(Crown Castle will provide a one-time consideration of$10,000 per site for each
amendment to the lease agreement for a total one-time payment of$20,000.
(The only other change to the existing ground lease agreements would be the
addition of penalties should the tenant decide to terminate the agreement prior to the
final ground lease agreement expiration dates for both sites.
(All other terms and conditions of the ground lease agreements remain intact
including the annual 4% rent escalator.
(A report from the Deputy Village Manager, recommending approval, is attached.)
Agenda for VB Meeting 07-10-12 6
S) Consideration to adopt Resolution No. 33-12 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real estate located at 1951 Landmeier Road.
(Siva International is seeking a Class 6B for property at 1951 Landmeier Road.
(Sina International, a leading supplier of hair products, intends to purchase the
property and relocate its entire operation from Mount Prospect, IL to 1951 Landmeier
Road.
(The expansion will eventually increase the number of employees from 17 to 26.
(The subject property will be utilized for office and warehousing functions.
(The subject property consists of one building of approximately 41225 square feet.
(The applicant intends on spending approximately $200,000 in renovations
associated with occupying the property.
(Eligibility requirements for Class 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on occupation of an abandoned building for more than twenty-four
months continuous vacancy without a purchase for value and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
I0% of fair market value for ten years, then 15% in the eleventh year. and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business Development and Marketing,
recommending approval, is attached.)
T) Consideration of a request from the Elk Grove Rotary Club to waive the temporary
Class A Liquor License fee for the Alexian Brothers Tour of Elk Grove on August 3
through August 5, 2012 in the amount of$2,900.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Village Clerk, recommending approval, is attached.)
7. REGULAR AGENDA
A) Consideration to approve a sign permit for one sign at the Pet Depot, located at
1000 Elk Grove Town Center.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for
sign permits in the B-5 Town Center Shopping District to be reviewed and approved by
the Mayor and Board of Trustees.
(The Pet Depot submitted a sign that is internally-illuminated with yellow text and
a red raceway, and will be located on the north side of the building.
(The sign will total 26 square feet in the area, which does meet the allowable area
permitted by the Village's sign regulations.
(A report from the Director of Community Development, recommending approval,
is attached.)
Agenda for VB Meeting 07-10-12 7
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. 2012 Street Resurfacing Program
d. Biscayne Bay Storm Sewer Improvements
e. Kathleen Way Storm Sewer Improvements
9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner
10. PERSONNEL COMMITTEE — Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
c. Lighting of Meacham Road from Nerge Road to Biesterfield Road
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 12-6 — Public Hearing to consider a petition for a variation which would
permit the construction of a six foot (6') high cedar fence that would extend
approximately twelve feet (12') beyond the nearest front corner of the principal structure
on the adjacent single-family residential lot for the property located at 752 Milbeck
Avenue. (PH 6-28-2012)
b. ZBA Docket 12-7 - Public Hearing to consider a petition for a variation to permit eight
(8) nine feet by nineteen foot (9' x 19') stacking spaces at the drive-through lane for the
property located at 102 Biesterfield Road. (PH 6-28-2012)
c. ZBA Docket 12-8 — Public Hearing to consider a petition for a variation to allow the
construction of an entry portal element to encroach approximately fourteen feet, one and
one-half inches (14'-1%") into the required twenty-five foot (25') front yard setback for
the property located at 175 North Arlington Heights Road. (PH 7-12-2012)
Agenda for VB Meeting 07-10-12 8
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Health & Community Services Advisory Committee - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
a. Prepare the necessary documents for a Special Use to expand an existing sub-station
by increasing the number of transmission structures, capacitor banks, and making
modifications to the interior sub-station equipment on the property located at 2065
Tonne Road. (PC Docket 912-4)
b. Prepare the necessary documents for a Special Use to permit a single story 19,905
square foot Hospice Residence on the property located at the southeast corner of
Biesterfield and Martha Street. (PC Docket 412-5)
c. Prepare necessary documents for a variation to permit a one hundred and ninety (190)
square foot (16'-S" x 11'-8') shed located two and one-half feet
(2'/') from the side property line and six feet (6) from the rear property line on the
property located at 847 Bonita Avenue. (ZBA Docket 412-2)
d. Prepare necessary documents for a variation which would allow the construction of a
third car garage to encroach five feet, five inches (5'-5") into the required side yard at
the rear of the addition and two feet (2) into the required side yard at the front of the
addition. Additionally, the garage addition will encroach a maximum of four feet (4')
into the ten foot (10') easement on the property located at 1764 W. Biesterfield Road.
(ZBA Docket 912-5)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7),
Knickerbocker; Balling, Pye, Sammarco, Schmidt, Tromp, Carey