HomeMy WebLinkAboutAGENDA - 08/14/2012 - VILLAGE BOARD AGENDA Next ORD: 3313 (3317)
Next RES. 34-12 (38-12)
Recess: 8:00 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
August 14, 2012
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Associate Pastor Trish Baik, Christus Victor Lutheran Church)
3. Approval of Minutes of July 10, 2012
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: July 31, 2012 $ 874,655.55
August 14, 2012 $ 1,234,465.81
6. CONSENT AGENDA
A) Consideration of a request (attached) from Living Hope Church, located at 777
Meacham Road, to waive pennit fees for the display of temporary banners at the Living
Hope Church for the upcoming FAM FEST in the amount of$25.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Community Development, recommending approval,
is attached.)
B) Consideration of a request (attached) from Community Consolidated School District 59
to waive permit fees for construction of a free-standing identification sign at Clearmont
Elementary School, located at 280 Clearmont Drive, in the amount of$70.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Community Development, recommending approval,
is attached.)
C) Consideration of a request (attached) from Crosspoint Bible Church, located at 10 King
Street, to waive permit fees for parking lot improvements at the Crosspoint Bible
Church in the amount of$1,140.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Community Development, recommending approval,
is attached.)
Agenda for VB Meeting 08-14-12 2
D) Consideration of a request (attached) from the Elk Grove Park District, located at 1000
Wellington Avenue, to waive the 2012-13 vehicle sticker fee for one (1) passenger mini-
bus in the amount of$60.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is
attached.)
E) Consideration of a request (attached) from the Elk Grove Park District for the following:
• To waive permit fees for the installation of concrete walks at the Al Hattendorf
Community Center, located at 225 E. Elk Grove Boulevard, in the amount of$400;
and
• To waive permit fees for seal coating and striping at the Hattendorf Center, Pirates
Cove, Park Facility Maintenance Building, and St. Julian Eymard Church in the
amount of$347 for a total fee waiver of$747.
(The Park District is seeking a fee waiver for the installation of concrete walks at
the Al Hattendorf Community Center as part of the Park District's ADA transition plan
in the amount of$400.
(The Park District is requesting a waiver of permit fees to seal coat and stripe the
parking lot and sidewalks at Pirates Cove, ,located at 901 Leicester Road, in the amount
of$143.
(The Park District is requesting a waiver of permit fees to seal coat and stripe the
parking lot of the Park Facility Maintenance Building, located at 140 Lively Boulevard,
in the amount of$37.
(The Park District is requesting a waiver of permit fees to seal coat and stripe the
north parking lot of the Hattendorf Center, located at 225 East Elk Grove Boulevard in
the amount of$89.
(The Park District is requesting a waiver of permit fees to seal coat and stripe the
east parking lot of St. Julian Eymard Church, located at 601 Biesterfield Road in the
amount of$78.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Community Development, recommending approval,
is attached.)
F) Consideration of a request (attached) from Alexian Brothers Medical Center to waive
the permit and water/sewer connection fees for the construction of the proposed 16-bed
Hospice Residence, located at 901 Martha Street, in the amount of$114,955.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Community Development, recommending approval,
is attached.)
G) Consideration of a request to award a materials contract to the lowest responsive and
responsible bidder Beverly Materials LLC of Hoffman Estates, IL for the purchase of
2,000 tons of CA-6 Grade 9 Gravel and 130 tons of#2 Torpedo Sand in the amount of.
$26,717 and to reject all bids for 800 cubic yards of topsoil.
Agenda for VB Meeting 08-14-12 3
(On Tuesday, July 31, the Village opened sealed bids for the purchase of sand,
gravel and topsoil. A total of three (3) firms obtained bid documents, with three (3)
submitting bids.
(Each material type or item is awarded separately to the lowest bidder and is
purchased on an as needed basis.
(Beverly Materials LLC was the lowest responsive and responsible bidder for the
purchase of both CA-6 Grade 9 Gravel and 42 Torpedo Sand.
(Only one firm bid on 800 cubic yards of topsoil, with a bid price approximately
50% above the current market value.
(Due to the high bid for topsoil, the bid was rejected.
(A bid for the purchase of topsoil will take place in the future through a
competitive quotation process.
(A report from the Director of Public Works, recommending approval, is attached.)
H) Consideration to award a contract to the lowest responsive and responsible bidder
Temple Display, Ltd. of Oswego, IL for holiday decorations and lighting services
around the Municipal Complex and Veteran's Memorial Park, with an option for annual
renewals up to five (5) years, in an amount not to exceed $52,556.
(On Thursday, August 2, 2012 the Village opened sealed bids for the Holiday
Decorations and Lighting Services.
(A total of three (3) contractors received bid documents with one (1) submitting a
bid.
(The structure of this bid included an option for annual renewals for up to five
years, provided the Village is satisfied with the contractor's performance and the
contractor is willing to extend the contract.
(Temple Display has provided quality work of a similar size and scope for several
municipalities.
(A report from the Director of Public Works, recommending approval, is attached.)
I) Consideration to increase the construction contract with Thorne Electric, Inc. of
Wheaton, IL for furnishing and installing LED Street Name Signs as part of the IL
Route 83 LED Illuminated Street Name Sign Improvement Project in the amount of
$19,606 for a total contract totaling $80,108.77 from the Industrial/Commercial
Revitalization Fund (ICRC).
(Phe Village Board approved a construction contract with Thome Electric, Inc. of
Wheaton, IL during the April 10, 2012 Village Board meeting.
(The contract provides for the installation of 20 single-sided LED Illuminated
Street Name Signs along the IL Route 83 intersections of Devon Avenue, Pratt
Boulevard, Greenleaf Avenue, Landmeier Road, and Howard Street.
(During the planning process, the contractor stated that double-sided signs could
be installed at an additional $19,606.
(Double-sided signs would significantly increase the visibility benefits to vehicular
traffic.
(The contract increase is considered a fair and reasonable cost for this proposed
enhancement to the contract.
Agenda for VB Meeting 08-14-12 4
(Adequate funds are budgeted for this project in the Industrial/Commercial
Revitalization Commission (ICRC) fund.
(A report from the Director of public Works, recommending approval, is attached.)
J) Consideration of a request to award a construction contract to the lowest responsive and
responsible bidder Prime Construction Inc. of Hampshire, IL for the 2012 Residential
Drainage Improvement Project in the amount of$92,143, of which $80,990 is from the
Capital Projects Fund and $11,353 is from the Water/Sewer Fund.
(On Tuesday, July 31, 2012, the Village opened sealed bids for the 2012
Residential Drainage Improvement Project. A total of six (6) contractors obtained bid
documents, with four (4) submitting bids.
(Prime Construction Inc. meets the requirements of the specifications and
completed the Village's Drainage Improvement Projects in 2002, 2003, 2005, 2009,
2010 and 2011.
(The bid for this project is 5.4% above the Engineer's Estimate of Cost.
(The improvement consists of furnishing and installing 1.080 feet of storm sewer
and landscape restoration in residential rear yard utility easements on Crest
Avenue/Willow Lane, Braemar Drive/Kenilworth Avenue, and Berkenshire
Lane/Dorchester Lane.
(In addition, 55 feet of 15" stone sewer will be rehabilitated at two locations on
Brantwood Avenue.
(Adequate funds are budgeted in the Capital Projects Fund and the Water and
Sewer Fund.
(A report from the Director Of Public Works, recommending approval, is attached.)
K) Consideration to renew a tree trimming contract to Powell 'free Care of Elk Grove, IL
for parkway tree maintenance through April 30, 2013 in an amount not to exceed
$98,257.
(On January 24, 2012 the Village Board approved a partial year contract with
Powell Tree Care for the Parkway Tree Maintenance Program.
(The contract provides for the trimming of approximately 2,500 parkway trees
throughout the Village, as well as tree and stump removal services.
(The contract provides for four (4) annual renewals through April 30, 2016.
(The contract is requested to be renewed under current contract conditions with no
economic adjustments.
(Powell Tree Care, Inc. has successfully completed parkway tree trimming for the
past six (6) years, has provided quality service to the Village, and has completed
projects in Mount Prospect, Niles, and Hanover Park.
(A report from the Director of Public Works, recommending approval, is attached.)
L) Consideration to award a contract from the State of Illinois Joint Purchase Contract with
Prairie International Trucks, Inc. of Springfield. IL for the purchase of one (1) 2013
International 7400 dump truck and snow plow in the amount of $160,792 from the
Capital Replacement Fund.
(The Illinois Department of Central Management Services (CMS) of Springfield,
IL awarded a two-year contract for dump trucks to Prairie International Trucks, Inc. on
May 16, 2011.
Agenda for VB Meeting 08-14-12 5
(The Village has purchased dump trucks in the past through this vendor.
(The delivery time for a completed truck is typically five (5) months for an
expected delivery by January 2013.
(The dump truck and snow plow will replace a 20-year old plow truck.
(Adequate funds have been budgeted for this purchase in the Capital Replacement
Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
M) Consideration to award a professional services contract to Wills Burke Kelsey
Associates, Ltd. of St. Charles, IL for Phase Il Engineering Services for design,
surveying and detailed modeling of the Busse Woods Dam as part of the Busse Woods
Dam Modification Project, in an amount not to exceed $179,700 from the Capital
Projects Fund.
(The first phase of the Busse Woods Dam Modification Project has been
completed with a feasibility study finding that the Dam Modification Project would be
beneficial to the Village as well as municipalities within DuPage Comity.
(Phase II Engineering Services is required prior to the Cook County Forest
Preserve allowing the Busse Woods Dam Modification project to move forward.
(The contract with Wills Burke Kelsey Associates, Ltd. includes preliminary
engineering design, surveying, detailed modeling of the dam's operational scheme and
permitting.
(Adequate fiords are budgeted in the Capital Projects Fund.
(A report from the Director of Community Development, recommending approval,
is attached.)
N) Consideration to adopt the following water meter customer purchase price for all
residential and commercial premises using Village water in accordance with Sec.7-24A
of the Village Code:
RESIDENTIAL
Meter Size Meter Cost
5/8" $170.00
3/4" $215.00
1" $255.00
1 1/2" $1,380.00
COMMERCIAL/INDUSTRIAL
Meter Size Meter Cost
5/8" $315.00
3/4" $362.00
P, $400.00
1 1/2" $1,525.00
2" $1,735.00
3" $2,190.00
4" $3,670.00
(Water meter purchase cost has remained unchanged since 1999.
Agenda for VB Meeting 08-14-12 6
(The amended meter costs were discussed and approved by the Capital
Improvements Committee.
(A report from the Director of Public Works, recommending approval, is
attached.)
O) Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by Colliers International on behalf of Air and Ground
World Transport for rezoning of the property located at 600 Busse Road from a B-2 to
an I-1 Zoning District.
(Colliers International is seeking the rezoning of the property at 600 Busse Road
for a potential tenant who requires warehousing and distribution which is not a permitted
use in a B-2 Zoning District.
(A date for the Public Hearing has not been established.)
P) Consideration to grant a variation from the Municipal Code, Section 8-12B-1-1D,
Easements, to permit the construction of a shed which will encroach four feet (4') into
the ten-foot (10') public utility easement along the rear property line at 706 Utah Street.
(The property owners are seeking a variation to construct a shed within a public
utility easement. Comcast, AT&T, Nicer, and ComEd have written letters granting
permission to encroach upon the easement.
(The Community Development Department has field-checked this location for
conflicts with Village-owned utilities within the easement. There is a storm sewer and
inlet in the rear easement; however, there will be sufficient remaining easement to
maintain the storm sewer.
(A report from the Director of Community Development, recommending approval,
is attached.)
Q) Consideration of Ordinance No. 3313 granting a variation from Section 3-7:D(3) of the
Zoning Code to permit the construction of a six foot (6') high cedar fence extending
approximately twelve feet (12') beyond a line extended from the nearest front corner of
the principal structure located on the adjacent single-family residential lot for property
located at 752 Milbeck Avenue.
(The Mayor and Board of Trustees concurred with the findings of the Zoning
Board of Appeals that sufficient hardship exists to justify granting the variation.
(This item was previously discussed at the July 10, 2012 Village Board Meeting
and currently appears as Unfinished Business under the Village Attorney.)
R) Consideration of Ordinance No. 3314 granting a variation from Section 4-3-1 of the
Zoning Code pertaining to the required number of reservoir/stacking spaces per drive-
through lane on the property located at 102 Biesterfield Road.
(The Mayor and Board of Trustees concurred with the findings of the Zoning
Board of Appeals that sufficient hardship exists to justify granting the variation.
(This item was previously discussed at the July 10, 2012 Village Board Meeting
and currently appears as Unfinished Business under the Village Attorney.)
Agenda for VB Meeting 08-14-12 7
S) Consideration of Ordinance No. 3315 amending Title 3, Chapter 3, Section 3-3-7,
Number of Licenses of the Village Code of the Village of Elk Grove Village by
decreasing the number of Class "A" and increasing the number of Class "D" liquor
licenses.
(This Ordinance reduces the number of Class A Liquor Licenses from thirty-one
(31) to twenty-nine (29) and increases the number of Class D Liquor Licenses from four
(4) to five (5).
(The decrease of Class A licenses and increase of Class D licenses is due to new
businesses obtaining Class D licenses in lieu of the Class A licenses held by previous
establishments.)
T) Consideration to adopt Ordinance No. 3316 (attached) amending Title 3 Business and
License Regulations of the Village Code by adding thereto a new chapter entitled Video
Gaming.
(The Village Board approved Ordinance 3312 amending Section 6-8-2 of the
Village Code which exempts Video Gaming from the Village's Gambling Prohibition
during the July 10, 2012 Village Board meeting.
(This Ordinance establishes Chapter 24, Video Gaming, of the Village Code which
appoints the Mayor as the Local Video Gaming Commissioner and creates the Local
Video Gaming Subcommission.
(The Ordinance further establishes hours of operation, licensing and registration
requirements, and the restrictions associated with the operation of video gaming
machines in licensed establishments.)
U) Consideration to adopt Resolution No. 34-12 (attached) detennining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real estate located at 78-106 Garlisch Drive.
(Rapp Family, Ltd. is seeking a Class 6B tax exemption for property at 78-106
Garlisch Drive.
(The applicant intends to lease the building to Crafted Products, LLC for the
propose of manufacturing and the distribution of garden fences for several big box
stores.
(Crafted Products will be relocating from Mount Prospect, creating 5 new jobs in
Elk Grove Village, and plans to hire an additional 15 employees within the first six
months of operation.
(The subject property consists of a 40,792 square foot building on an 85,076
square foot site.
(Eligibility requirements for Class 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on the occupation of an abandoned building for more than twenty-four
(24) months continuous vacancy without a purchase for value with special
circumstances.
Agenda for VB Meeting 08-14-12 8
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business Development and Marketing,
recommending approval, is attached.)
V) Consideration of the following:
• To adopt Resolution No. 35-12 (attached) approving a Plat of Resubdivision
identified as Duke Realty Touhy and Estes Resubdivision for property located
at 1300 Busse Road.
• To adopt Resolution No. 36-12 (attached) approving a Plat of Vacation of 10' public
utilities and drainage easement identified as Duke Realty Touhy and Estes
Resubdivision for property located at 1300 Busse Road.
(This item was previously discussed and recommended for approval at the
July 10, 2012 Village Board meeting during the Judiciary, Planning, and Zoning
Committee report.)
W) Consideration to adopt Resolution No. 37-12 (attached) approving a Plat of
Resubdivision identified as Becker Specialty Corporation Resubdivision for property
located at 2526 Delta Lane.
(This item was previously discussed and recommended for approval at the July 10,
2012 Village Board meeting during the Judiciary, Planning, and Zoning Committee
report.)
7. REGULAR AGENDA
A) Consideration to approve a sign permit for one sign at the Pet Depot, located at
1000 Elk Grove Town Center.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for
sign permits in the B-5 Town Center Shopping District to be reviewed and approved by
the Mayor and Board of Trustees.
(The Pet Depot submitted a sign that is back lit with yellow text and a red raceway,
and will be located on the east side of the building.
(The Village Board approved an internally illuminated version of this sign on the
north side of the building during the July 10, 2012 Village Board meeting.
(The sign will total 26 square feet in the area, which does meet the allowable area
permitted by the Village's sign regulations.
(A report from the Director of Community Development, recommending approval,
is attached.)
Agenda for VB Meeting 08-14-12 9
B) Consideration to approve a sign variation for Willow Crossing Apartments at
1035 Charlela Lane.
Item Proposed Permitted by Variation
Ordinance Requested
1035 Charlela Lane— 36 square feet 2 square feet 34 square feet
Freestanding Sign 8 feet high 6 feet high 2 feet high
(Variations are necessary to allow for the height of the sign to be eight (8) feet
instead of six (6) feet and to exceed the 2 square feet in area requirement.
(The Department of Community Development believes that the sign will
aesthetically enhance the site and constitute a positive step towards the redevelopment
and revitalization of the complex.
(A report from the Director of Community Development, recommending approval,
is attached.)
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Biscayne Bay/Circle Bay Stoma Sewer Improvements
d. Kathleen Way Storm Sewer Improvements
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Storage Sheds in Backyards
10. PERSONNEL COMMITTEE—Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
c. Lighting of Meacham Road from Nerge Road to Biesterfield Road
d. Railroad Crossings
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
Agenda for VB Meeting 08-14-12 10
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 12-8 — Public Hearing to consider a petition for a variation to allow the
construction of an entry portal element to encroach approximately fourteen feet, one and
one-half inches (14'-1 '/") into the required twenty-five foot (25') front yard setback for
the property located at 175 North Arlington Heights Road. (PH 7-12-2012)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Health & Community Services Advisory Committee - Trustee Czamik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update —Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
a. Prepare the necessary documents for a variation which would permit the construction
of a six foot (6) high cedar fence that would extend approximately twelve feet (12')
beyond the nearest front corner of the principal structure on the adjacent single-family
residential lot for the property located at 752 Milbeck Avenue. (ZBA Docket#12-6)
b. Prepare the necessary documents for a variation to permit eight (8) nine foot by
nineteen foot (9' x 19') stacking spaces at the drive-through lane for the property
located at 102 Biesterfield Road. (ZBA Docket#12-7)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7),
Knickerbocker. Pye, Sammarco, Schmidt, Tromp, Carey