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Home My WebLink AboutAGENDA - 09/11/2012 - VILLAGE BOARD AGENDA Next ORD: 3317 (3320) Next RES. 38-12 (39-12) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 11, 2012 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Edward Pelrine, Queen of the Rosary Church) 3. Approval of Minutes of August 14, 2012 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: August 31, 2012 $ 712,906.59 September 11, 2012 $ 870,479.83 6. CONSENT AGENDA A) Consideration to grant special permission authorizing two (2) tables for outdoor seating at Starbucks located at 100 Biesterfield Road. (Starbucks submitted a request to the Village seeking approval to place two (2) tables on the walkway to accommodate outdoor seating from April 1 to October 31. (The Village has authorized similar requests for food establishments located in shopping centers provided there are no detrimental effects on the area. (Starbucks has agreed to maintain the area with respect to cleanliness and trash. (A report from the Director of Community Development, recommending approval, is attached.) B) Consideration of a request (attached) from Crosspoint Bible Church, located at 10 King Street, to waive permit fees for the interior remodeling at the Crosspoint Bible Church in the amount of$921.50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) C) Consideration to concur with a previously awarded emergency contract to Standard Equipment Company of Chicago, IL for the repair and refurbishment of the Combination Sewer Vacuum/Jetter in the amount of $35,935.58 from the Water & Sewer Fund. (The Combination Sewer VacuumlJetter is a vital piece of equipment that is utilized daily during maintenance and repairs of sanitary and storm sewers, lift stations, and water system repairs. (The existing unit experienced a significant component failure and is.in need of immediate repair. Agenda for VB Meeting 09-11-12 2 (The Village increasingly relies on hydro excavation to safely excavate around utilities and other underground infrastructure. (The Combination Sewer Vacuum/Jetter was scheduled for refurbishing in Fiscal Year 2013-14 to prolong its useful life, but it is more cost effective to refurbish at the same time as the repairs to ensure as little downtime as possible for the device. (Repair and refurbishment will require approximately four (4) weeks and cost a total of$35,935.58. (Adequate funds are available in the Water& Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) D) Consideration to award a purchase contract through the Suburban Purchasing Cooperative (SPC) with Currie Motors Ford of Frankfort, IL for the purchase of two (2) 2012 Ford F-250 XL Super Cab 4x4 trucks with snow plow and auxiliary equipment for a total amount of$66,638 from the Capital Replacement Fund. (The Suburban Purchasing Cooperative awarded a one-year contract for trucks and snowplows to Currie Motors Ford of Frankfort, IL. (The Village has purchased dump trucks in the past through this vendor utilizing the SPCcontracts. (The trucks are expected to be delivered by December 2012. (Adequate funds have been budgeted for this purchase in the Capital Replacement Fund. (A report from the Director of Public Works, recommending approval, is attached.) E) Consideration of the following: • To award a construction contract to the lowest responsive and responsible bidder Chicagoland Paving Contractors Inc. of Lake Zurich, IL for the Clearmont Bridge and Cosman Road Bike Path Rehabilitation Project in the amount of$69,900 from the Capital Projects Fund; and • To increase the Capital Projects Fund in the amount of$69,900. (On August 28, 2012 the Village opened sealed bids for the Clearmont Bridge and Cosman Road Bike Path Rehabilitation Project. A total of four (4) contractors obtained bid documents, with three (3) submitting bids. (The project includes the removal and replacement of 1,000 square yards of bituminous pavement for the Cosman path, 432 square yards of bituminous pavement for the Clearmont path, 528 feet of wood fence removal, and 256 feet of wood fence installation. (Chicagoland Paving Contractors Inc. meets the requirements of the specifications and has satisfactorily completed several construction projects similar in scope to this project. (The bid for this project is 28.8% below the Engineer's Estimate. (The project is not currently budgeted in the Capital Projects Fund, necessitating Village Board approval to allocate $69,900 to the Capital Projects Fund. (A report from the Director of Public Works, recommending approval, is attached.) F) Consideration to award a construction contract to the lowest responsive and responsible bidder Swallow Construction Corporation of Downers Grove, IL for the Busse Road (Greenleaf to Lunt) Storm Sewer and Watermain Interconnect Project in the amount of $379,589 from the Water& Sewer Fund. Agenda for VB Meeting 09-11-12 3 (On August 28, 2012 the Village opened sealed bids for the Busse Road (Greenleaf to Lunt) Storm Sewer and Watermain Interconnect Project. A total of six (6) contractors obtained bid documents, with three (3) submitting bids. (The project will replace a deteriorated section of storm sewer main while also installing a section of watermain to loop between two other sections. (Swallow Construction Corporation meets the requirements of the specifications for the project and has satisfactorily completed several construction projects for the Village. (The bid for this project is 15.13% above the Engineer's Estimate due to the complexity of the project and the need for cooperation and coordination with the property owners. (A report from the Director of Public Works, recommending approval, is attached.) G) Consideration of Ordinance No. 3317.granting a variation from the Zoning Code Section 3-7:1)(1) and Section 3-6:A(2)(a) to permit the construction of an entry portal on a legal nonconforming structure which would encroach approximately fourteen feet, one and one-half inches (14'-1%") into the required twenty-five foot (25') front yard setback for the property located at 175 North Arlington Heights Road (Hoskins). (The Mayor and Board of Trustees concurred with the findings of the Zoning Board of Appeals that sufficient hardship exists to justify granting the variation. (This item was previously discussed at the August 14, 2012 Village Board Meeting and currently appears as Unfinished Business under the Village Attorney.) H) Consideration of Ordinance No. 3318 allowing Centerpoint Properties to begin construction of a new building by amending Ordinance No. 3221 to eliminate the sunset provision of the rezoning of 6.11 acres of property located at 1400 Busse Road from 13- 2/1-2 split zoning to two (2) separate parcels with 4.44 acres zoned I-2 and 1.7 acres zoned B-2 (Centerpoint Properties). (The Village Board approved Ordinance No. 3221 on December 8, 2009 which rezoned 6.11 acres of property located at 1400Busse Road from a B-2/I-2 split zoning to two (2) separate parcels with 4.44 acres zoned 1-2 and 1.7 acres zoned B-2. (The Ordinance further established a sunset provision that would convert the I-2 zoned lot back to a B-2 should the property owner fail to apply for and receive a building pennit and commence construction within two years of Village Board approval. (The economic downturn slowed the property owner from securing a tenant for the proposed building until recently which was after the sunset provision had passed. (This Ordinance removes the sunset language from the original Ordinance and allows the zoning granted in 2009 to remain as adopted.) I) Consideration to adopt Ordinance No. 3319 (attached) amending the Position Classification and Salary Plan of the Village Code of the Village of Elk Grove Village. (The Ordinance. creates two (2) temporary Police Officer positions to ensure adequate capacity due to pending and anticipated retirements. The temporary positions will lapse on January 31, 2013. Agenda for VB Meeting 09-11-12 4 (The Village currently has three (3) new Police Officers in field training and plans on placing three (3) additional Police Officers in the October police academy, one (1) of which is a current vacancy and two (2) of whom are the temporary authorized positions. (The Ordinance cleans up several previously unfilled positions and is on file in the Village Clerk's Office.) J) Consideration to adopt Resolution No. 38-12 (attached) determining the appropriateness for Class 613 status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1851 Arthur Avenue. (Prologis-Exchange IL LLC is seeking a Class 613 for property at 1851 Arthur Avenue. (The applicant intends to lease the building to an industrial user for warehousing, manufacturing and/or distribution. (The subject property consists of an 83,192 square foot building on a 165,600 square foot site. (Prologis has invested $939,920 completing certain improvements to the property and plans an additional $400,000 to rehabilitate the property's parking lot. (Eligibility requirements for Class 613 status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned building more than twenty-four (24) months continuous vacancy without a purchase for value, with substantial rehabilitation and special circumstances. (Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Deputy Village Manager, recommending approval, is attached.) 7. REGULAR AGENDA A) Consideration to approve a sign permit for two signs at Sprint located at 914 Elk Grove Town Center. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be reviewed and approved by the Mayor and Board of Trustees. (Sprint submitted signs for both the north and south sides of the building that will each have white text followed by the yellow Sprint logo mounted onto a brick red raceway. (The signs will total 24 square feet in area, which does meet the allowable area permitted by the Village's sign regulations. (A report from the Director of Community Development, recommending approval, is attached.) Agenda for VB Meeting 09-11-12 5 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Biscayne Bay/Circle Bay Storm Sewer Improvements d. Kathleen Way Storm Sewer Improvements 9. JUDICIARY, PLANNING AND.ZONING COMMITTEE -Trustee Lissner a. Storage Sheds in Backyards 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue c. Lighting of Meacham Road frau Nerge Road to Biesterfield Road d. Railroad Crossings 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket 12-6 — Public Hearing to consider a petition to rezone the property located at 600 Busse Road from a B-2 General Business District to an I-1 Restricted Industrial District. (PH 9-12-2012) 17. ZONING BOARD OF APPEALS - Village Manager Rummel 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health & Community Services Advisory Committee - Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK Agenda for VB Meeting 09-11-12 6 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. Prepare the necessary documents for a variation to allow the construction of an entry portal element to encroach approximately fourteen feet, one and one-half inches (14'-1'/Z") into the required twenty-five foot (25') front yard setback for the property located at 175 North Arlington Heights Road. (ZBA Docket#12-8) 21. REPORT FROM VILLAGE MANAGER 22.NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan(7), Knickerbocker, Mikel, Pye, Sammarco, Schmidt, Tromp, Carey