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Home My WebLink AboutAGENDA - 09/25/2012 - VILLAGE BOARD AGENDA Next ORD: 3320 (3320) Next RES. 39-12 (42-12) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 25, 2012 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation.(Pastor Curt Hansen, Elk Grove Baptist Church) 3. Approval of Minutes of September 11, 2012 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: September 25, 2012 $ 771,782.62 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Park District in the amount of $1,188 for the following: • To waive permit fees for the installation of a concrete walkway at Morton Park, located at 957 Brantwood Avenue, in the amount of$345; • To waive permit fees for the cost of patching the Queen of the Rosary parking lot ($360), and for striping and seal coating the Rainbow Falls and Queen of the Rosary parking lot ($282) located at 200 Reverend Morrison Boulevard in the amount of $642; • To waive permit fees for seal coating the Lions Park parking lot and the paths to Rainbow Falls, located at 180 Lions Drive, in the amount of$141; and • To waive permit fees for striping and seal coating the Park District Maintenance lot, located at 499 Biesterfield Road, in the amount of$60. (The total fee waiver amount is $1,188. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director.of Community Development, recommending approval, is attached.) B) Consideration of a request toaward a construction contract to the lowest responsive and responsible bidder Denler & Sons, Inc. of Mokena, IL for the 2012 Crack Sealing Contract in the amount of$27,027.60. (On September 11,.2012 the Village opened scaled bids for the 2012 Crack Sealing Contract: A total• of three (3) contractors obtained bid documents, with two (2) submitting bids. .. (The project will route and seal cracks in the asphalt pavement on Lively Boulevard between Higgins Road and Devon Avenue, and on Oakton Street between Bonnie Lane and Higgins Road. (A report from the Director of Public Works, recommending approval, is attached.) Agenda for VB Meeting 09-25-12 2 C) Consideration to award a construction contract to the lowest responsive and responsible bidder, Prime Construction, Inc. of Hampshire, IL, for the Talbot's Mill Retention Basin, Montego Court Swale, and Carson Park Improvements Project in the amount of $144,300. (On September 13, 2012 the Village opened sealed bids for the Talbot's Mill Retention Basin, Montego Court Swale, and Carson Park Improvements Project. A total of two(2)contractors obtained bid documents with two(2) submitting bids. (The bid for this project is 5.1% above the Engineer's Estimate of$137,300. The increase is attributed to the complexity of construction within residential rear yards. (Prime Construction, Inc. completed the Village's Drainage Improvement Projects in 2010 and 2011 with a very high level of resident satisfaction. Prime Construction is also currently completing the Village's 2012 Drainage Improvement Project. (The Talbot's Mill Homeowner's Association is anticipated to contribute $20,000 towards the construction of the retaining wall. (A report from the Director of Community Development, recommending approval, is attached.) D) Consideration to grant a variation from the Municipal Code, Section 8-1213-1-11), Easements, to permit the construction of a shed which will encroach four feet (4') into the ten-foot (10') rear public utility easement and four feet (4') into the ten-foot (10') side public utility easement at 632 Dupont Court. (The property owners are seeking a variation to construct a shed within a public utility easement. Comcast, AT&T, Nicor, and ComEd have written letters granting permission to encroach upon the easement. (The Community Development staff has field checked this location for conflicts with Village-owned-utilities within the easement, found no Village-owned utilities in the easement, and has no indication that the Village will be utilizing this easement in the future. (A report from the Director of Community Development, recommending approval, is attached.) E) Consideration to adopt Resolution No. 39-12 (attached) determining the appropriateness. for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February-15, 2006 for certain real estate located at 1230 Jarvis Avenue. . (Samoff and Baccash, on behalf of V Logistics Inc., is seeking a Class 6B for property at 1230 Jarvis Avenue. (The applicant intends to utilize the building for office space and freight forwarding. (The subject property consists of a 4,370 square foot building. (The applicant intends to allocate approximately $30,000 to $50,000 to refurbish the existing facility through landscaping, repairing the driveway, improving the dock, and updating the office. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value and special circumstances. Agenda for VB Meeting 09-25-12 3 (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 1'5% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) F) Consideration to adopt Resolution No. 40-12 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 150 Gaylord Street. (The Antenna Group, LLC is seeking a Class 613 for property at 150 Gaylord Street. (The applicant intends to utilize the building for manufacturing, installation and distribution of high end commercial and military communication and radar systems. (The applicant intends to consolidate operations into Elk Grove Village from their current Schaumburg location. The move will create 28 new full time jobs. (The Antenna Group, LLC plans to purchase the 60,663 square foot building, and allocate $356,000 for repairs to the roof, parking lot, tuck pointing and interior updating to the carpets and walls. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned building that has been vacant for more than twenty-four(24)months with a purchase for value. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) G) Consideration to adopt Resolution No. 41-12 (attached) waiving any rights of reversion to certain real property located at 1001 Rohlwing Road (Kenneth Young Center) on behalf of the Village of Elk Grove Village. (Elk Grove Village conveyed property located at 1001 Rohlwing Road to Elk Grove Township in 1978 for the primary purpose of a mental health center to provide care, services, programs and facilities to persons needing mental health treatment. (The conveyance detailed a reverter clause whereby the subject property would be returned to the ownership of Elk Grove Village should the property no longer be utilized for mental health. (This property has since-been utilized by the Kenneth Young Center, a 501(c)(3) not-for-profit comprehensive provider for mental health and senior citizens' support services. Agenda for VB Meeting 09-25-12 4 (A request by the Kenneth Young Center has been made seeking to waive the reverter clause to allow the Kenneth Young Center to remortgage the property. No change in services is being proposed. (A memo from the CEO of the Kenneth Young Center, requesting a resolution to amend the agreement, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Biscayne Bay/Circle Bay Storm Sewer Improvements d. Kathleen Way Storm Sewer Improvements 9. JUDICIARY. PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Storage Sheds in Backyards 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue c. Lighting of Meacham Road from Nerge Road to Biesterfield Road d. Railroad Crossings 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czamik 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket 12-6—Public Hearing to consider a petition to rezone the property located at 600 Busse Road from a B-2 General Business District to an I-1 Restricted Industrial District. (PH 9-12-2012) 17. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 12-9 — Public Hearing to consider a petition for a variation which would permit the construction of a six foot (6') high, wood fence that would extend approximately twelve feet (12') beyond the nearest front corner of the adjacent single- family residential lot on property located at 255 Shelley Road. (PH 9-20-2012) Agenda for VB Meeting 09-25-12 5 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health& Community Services Advisory Committee - Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Mikel, Pye, Sammarco, Schmidt, Tromp, Carey