HomeMy WebLinkAboutAGENDA - 04/24/2012 - VILLAGE BOARD AGENDA Next ORD: 3299 (3299)
Next RES. 19-12 (21-12)
Recess: 8:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
April 24, 2012
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Stephen Somogye, Shinnyo-En)
3. Approval of Minutes of April 10, 2012
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: April 24, 2012 $ 868,389.97
6. CONSENT AGENDA
A) Consideration of a request(attached) from the Elk Grove Park District for the following:
• To waive pennit fees to install a concrete pad, privacy fencing, and portable toilets
at Audubon Park, Marshall Park, and Hanson Park;
• To waive permit fees to install a concrete bleacher pad at the Pavilion Soccer field, a
concrete walk to connect Lindbergh Park to the public walk along Biesterfield Road
for access to the playground;
• To waive permit fees to install a concrete pad and bicycle rack near the bleachers at
Burbank Park, adjacent to the Burden Soccer field; and
• To waive permit fees to grind and resurface the asphalt parking lot at the Fox Run
Golf Links.
(The Elk Grove Park District has requested these fee waivers to enable them to
construct new ADA accessible sidewalks at various parks and to resurface the parking
lot at the Fox Run Golf Course.
(The total amount of fees to be waived is $2,544.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration of a request (attached) from the Elk Grove Park District to waive permit
fees for a renovation project for the Personal Training Room at the Pavilion Fitness
Center in the amount of$250.
(The Elk Grove Park District requested a fee waiver for the remodeling of the
Fitness Center to upgrade the Personal Training room to meet ADA requirements.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
Agenda for VB Meeting 04-24-12 2
C) Consideration of a request (attached) from the Elk Grove Village Public Library to
waive permit fees for the replacement of the concrete apron at the Wellington Avenue
entrance to the library in the amount of$163.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
D) Consideration of a request (attached) from Queen of the Rosary Parish for the following:
• To waive fees for the cost of a temporary food caterer license in the amount of$100;
and
• To waive fees on behalf of St. Vincent de Paul for a collection box license and
collection box fee in the amount of$450.
(Queen of the Rosary Parish is seeking a waiver of a temporary food caterer license
for their annual Fun Fair event to be held on April 29, 2012.
(Queen of the Rosary Parish is requesting a fee waiver for a collection box license
($200) and a collection box fee ($250) for a total amount of $450 on behalf of the
collection box owner, St. Vincent de Paul.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is
attached.)
E) Consideration to grant a variance (attached) to Beckers Specialty Corporation, 2526
Delta Lane for exterior wall construction in I-1 & I-2 Zoning Districts to allow for the
construction of metal wall paneling.
(The Municipal Code requires exterior walls within the I-1 and I-2 districts to be
constructed of brick, masonry, stone, split face block, precast, or cast in place concrete
or other equivalent non-combustible rigid construction.
(Beckers Specialty Corporation is requesting a variation for metal panel wall
construction on the west and south walls of their new addition to match the metal
paneling of their existing building.
(The east wall, which faces Delta Lane, will consist of precast wall panels.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
F) Consideration to award a professional service contract with SunGard Public Sector, Inc.,
of Lake Mary, FL for support and maintenance of our HTE software applications and
custom program modifications for the period from May 1, 2012 through April 30, 2013
in an amount not to exceed $44,170.
(The Village has used HTE software since 1990.
(SunGard has since acquired HTE, but their various applications remain well
integrated and continue to support a large majority of our requirements.
(Ongoing software support from HTE is critical to our continuing to use them as
they were intended.
Agenda for VB Meeting 04-24-12 3
(Most of the requested funds of$38,670 will provide product support and program
updates for the nine (9) HTE applications currently used by the Village.
(In recognition of the Village's financial situation, SunGard HTE has agreed to
maintain the FY 2012 cost for FY 2013.
(The remaining $5,500 portion of the requested funds will provide maintenance
and support of the custom modifications to the HTE software required by the Village for
a total contract amount of$44,170.
(A report from the Deputy Director of Information Technology, recommending
approval, is attached.)
G) Consideration to renew a professional service contract to Peters & Associates of Oak
Brook Terrace, IL for advanced technical support of the Village's computer networks
for the period of May 1, 2012 through April 30, 2013 in an amount not to exceed
$47,520.
(The requested amount would provide an average of three days per month of
network support during FY 2012-13.
(The role of this consultant is to assist in supporting our Microsoft Server, Active
Directory, Exchange Environments, to assist with accomplishing our Long Range
Technology Plan initiatives.
(Peters & Associates has provided high-quality implementation and support
services to the Village for over four(4) years.
(As in the past, the requested support will only be used and billed on an as-needed
basis.
(A report from the Deputy Director of Information Technology, recommending
approval, is attached.)
H) Consideration to award a service contract to the lowest responsive and responsible
bidder Lechner & Sons of Mount Prospect, IL for rental services of uniforms, linens,
and floor mats in an amount not to exceed $26.168.32.
(On April 10, 2012 the Village opened sealed bids for uniforms, linens, and floor
mats rental services contract.
(A total of four (4) contractors obtained bid documents with three (3) submitted
bids.
(The lowest responsive and responsible bid was received from Lechner & Sons of
Mount Prospect, IL in the amount of$52,336.64.
(The two-year contract indicates a set cost of$26,168.32 for both FY 2012-13 and
FY 2013-14.
(The Village has the option to renew for an additional three years.
(Lechner & Sons has satisfactorily performed rental services for uniforms, linens,
and floor mats for the Village since July 2007.
(A report from the Deputy Director of Finance, recommending approval, is
attached.)
I) Consideration to award a professional service contract to Standard Equipment Company
of Chicago, IL in the amount of $368,752 to furnish and deliver a 2100 Vactor
Combination Sewer Truck from the Water/Sewer Fund.
Agenda for VB Meeting 04-24-12 4
(The Northwest Municipal Conference, through a joint purchasing program,
solicited bids for this equipment. The lowest responsive and responsible bidder was
Standard Equipment Company of Chicago, IL.
(The Village requested Standard Equipment Company install hydro-excavation
components to the sewer truck as well as other items that will lengthen the service life
and enhance the safety of the vehicle.
(Adequate finds are budgeted in the FY 2013 Water/Sewer Fund.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
J) Consideration of the following:
• To award a professional service contract to Gallagher-Bassett for the administration
of the Village's self-insured liability plan in an amount not to exceed $44,840; and
• To approve the Liability Insurance Premiums for FY 2012-13, submitted by Arthur
J. Gallagher Risk Management Services, Inc. at a premium level as determined for
the following coverage:
Workers' Compensation $88,641
General Liability Package $126,400
Liability
Auto Damage
Building/Contents
EMT/Paramedic Liability
Public Officials
Police Professional
Brokerage Service Fee $90,846
Property $90,065
Federal Flood Coverage $15,000
Excess Liability (HELP) $75,000
Fiduciary Liability/Pensions $7,906
Underground Storage Tanks $8,727
Crime, Money & Security $4,926
Total $507,511
(The contract with Gallagher-Bassett fluctuates based on the amount of claims
over a three-year period.
(This year's total premium renewal represents an increase of$621 (0.1%) from the
current year.
(High Excess Liability Pool (HELP) provides excess liability coverage in the
amount of$10 million in excess of our underlying $2 million coverage.
(Adequate funds are budgeted and available for this purpose.
(A report from the Director of Finance, recommending approval, is attached.)
K) Consideration to adopt Resolution No. 19-12 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real estate located at 189-191 Seegers
Avenue.
Agenda for VB Meeting 04-24-12 5
(VK Acquisitions, LLC is seeking a Class 613 for property at 189-191 Seegers
Avenue.
(The applicant intends to purchase the property, and lease it to Midco-Bay
Insulation, Inc. for the purpose of distributing insulation products.
(Midco-Bay Insulation, Inc. is relocating from Romeoville, IL and will bring its
entire workforce of six (6) individuals to Elk Grove in addition to the two (2) additional
employees Midco-Bay plans to hire within three years.
(The subject property consists of approximately 25,000 square feet of building on a
roughly 39,892 square foot site.
(The total project cost is estimated at $175,000 for improvements related to
refurbish the office areas, lighting system, and interior doors and floors.
(Eligibility requirements for 6B status are new construction, substantial renovation
or purchase of buildings that have been vacant for a period of time. This site qualifies as
it involves occupation of an abandoned property that has been vacant for less than
twenty-four months with a purchase for value, special circumstances and substantial
rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business Development and Marketing,
recommending approval, is attached.)
L) Consideration to adopt Resolution No. 20-12 (attached) adopting the FY 2012-13 budget
for the Village of Elk Grove Village, counties of Cook and DuPage, bL.
General Fund $45,009,330
Emergency Management Fund $110,989
Motor Fuel Tax Fund $1,075,000
Recycling/Municipal Waste Fund $1,161,200
Asset Seizure Fund $22,035
Industrial/Commercial Revitalization Fund $4,187,680
Foreign Fire Insurance Fund $120,265
Cable Television Fund $394,390
Capital Projects Fund $915,000
Grove Matt Redevelopment - TIF $759,000
Devon/Rohlwing Redevelopment - TIF $800,000
Residential Enhancement Fund $542,750
Capital Projects Debt Fund $4,082,780
Water& Sewer Fund $15,838,944
Capital Replacement Fund $1,217,000
Firefighters Pension Fund $5,284,000
Police Pension Fund $4,266,800
Total $85,787,163
(The FY 2012-13 budget is reduced by 49,695,648 or -10.15% less than the
FY 2011-12 budget.
Agenda for VB Meeting 04-24-12 6
(The approved budget includes $5,182,942 for the Elk Grove Public Library,
which results in a total Village and Library expenditure of$90,970,105.
(A report from the Director of Finance, recommending approval, is attached.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. 2012 Street Resurfacing Program
d. Biscayne Bay Storm Sewer Improvements
e. Kathleen Way Storm Sewer Improvements
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
10. PERSONNEL COMMITTEE—Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Landmeier Road & Arlington Heights Road Intersection Improvements
b. Master Plan to Revitalize the Business Park
c. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
d. Lighting of Meacham Road from Nerge Road to Biesterfield Road
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 12-4 — Public Hearing to consider a petition for a Special Use Permit to
expand an existing sub-station by increasing the number of transmission structures,
capacitor banks, and making modifications to the interior sub-station equipment on the
property located at 2065 Tonne Road. (PH 5-2-2012)
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 12-2 — Public Hearing to consider a petition for a variation to permit a one
hundred and ninety (190) square foot (16-3" x 11'-8') shed located two and one-half feet
(2'/z) from the side property line and six feet (6) from the rear property line on the
property located at 847 Bonita Avenue. (PH 4-26-2012)
Agenda for VB Meeting 04-24-12 7
b. ZBA Docket 12-3 — Public Hearing to consider a petition for a variation to permit the
construction of a six foot (6) high vinyl fence that would extend approximately twenty-
eight feet (28') beyond the nearest front corner of the adjacent single-family residential
lot for the property located at 1898 Maine Drive. (PH 5-17-2012)
c. ZBA Docket 12-4 — Public Hearing to consider a petition for a variation to permit the
construction of a four foot (4) high, chain link fence that would extend approximately
twenty-six feet (26') beyond the nearest front corner of the adjacent single-family
residential lot for the property located at 498 Wellington Avenue. (PH 5-17-2012)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee- Trustees Petri/Lissner
b. Health & Community Services Advisory Committee - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7),
Knickerbocker, Balling, Pye, Sammarco, Schmidt, Tromp, Carey