HomeMy WebLinkAboutAGENDA - 11/13/2012 - VILLAGE BOARD AGENDA Next ORD: 3323 (3326)
Next RES. 46-12 (53-12)
Recess: 8:00 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
November 13, 2012
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Michael Gates, Living Hope Church)
3. Approval of Minutes of October 23, 2012
4. Mayor and Board of Trustees'Report
5. Accounts Payable Warrant: October 31, 2012 $ 572,200.95
November 13, 2012 $ 1,458,929.89
6. CONSENT AGENDA
A) Consideration to hold the Regular Village Board Meetings at 7:00 p.m. in 2013 on the
second and fourth Tuesday of the month with the exception as follows:
March—add March 19, 2013 Budget Meeting for budget purposes at 6:00 p.m.;
April-hold the April 9, 2013 Village Board Meeting to convene at 5:00 p.m.;
June—hold one Regular Village Board Meeting to convene on June 18, 2013;
July — hold one Regular Village Board Meeting to convene at 5:00 p.m. on July 16,
2013;
August—hold one Regular Village Board Meeting to convene on August 20, 2013;
November — hold one Regular Village Board Meeting to convene on November 19,
2013; and
December — hold one Regular Village Board Meeting to convene on December 17,
2013.
(Start times for some meetings may be adjusted due to elections or special events
such as the Mid-Summer Concert Series.
(This schedule follows the past practice of the Village Board to only hold one
meeting during the months of June, July, August, November, and December.)
B) Consideration of a request to waive permit fees (attached) for the Schaumburg
Township Elementary School Foundation for their Christmas tree sale beginning
November 20, 2012 at the Mallard Crossing Shopping Center located at 855 Meacham
Road in the amount of$200.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is
attached.)
Agenda for VB Meeting I1-13-12 2
C) Consideration of a request (attached) from the Elk Grove Park District to waive permit
fees for the construction of concrete sidewalks at Debra Park (1228 Chester Lane) and
Jensen Park (1061 Arkansas Drive) for a total fee waiver of$1,122.
(The Park District is seeking a fee waiver for the construction of concrete
sidewalks at Debra Park, 1228 Chester Lane, in the amount of$597 as part of the Park
District's ADA transition plan for providing access to park features.
(The Park District is seeking a fee waiver for the construction of concrete
sidewalks at Jensen Park, 1061 Arkansas Drive, in the amount of$525 as part of the
Park District's ADA transition plan for providing access to park features.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Community Development, recommending approval,
is attached.)
D) Consideration to authorize payment of$1,877 in dues to the Illinois Municipal League
for Fiscal Year 2012-2013.
(The Illinois Municipal League (IML) represents municipalities on legislation
pending before the General Assembly. In addition, the Village dues payment includes
subscriptions to the Illinois Municipal Review, a monthly publication that contains
articles on programs and findings of member municipalities.
(Sufficient funds are budgeted and available for this purpose in the General Fund.)
E) Consideration of the following:
• To grant a variation from the Municipal Code, Section 8-1213-1-I1), Easements, to
permit the construction of a five foot (5') tall retaining wall which will encroach
eight feet (8') into the ten foot(10') side public utility easement at 2727 Old Higgins
Road.
• To grant a variation from the Municipal Code, Section 8-6-3-131, Landscaping, to
eliminate .the required on-site boundary landscaping adjacent to the Old Higgins
Road right-of-way at 2727 Old Higgins Road under the condition that the required
boundary landscaping will be provided on the Illinois Department of Transportation
right-of-way.
(The property owners are seeking a variation to construct a retaining wall within a
public utility easement. Comcast, AT&T, Nicor, and ComEd have written letters
granting permission to encroach upon the easement.
(The Community Development staff has field-checked this location for conflicts
with Village-owned utilities and found a Village watermain within the easement. The
developer has proposed to relocate the watermain at no cost to the Village. The
developer will dedicate a watermain easement for the relocated Village watermain.
(The existing property has an irregular shaped lot, as well as site grading and
drainage issues that prohibit the ability to provide for a ten foot (10') boundary
landscaping adjacent to the Old Higgins Road right-of-way.
(The Illinois Department of Transportation has authorized landscaping in the
IDOT right-of-way adjacent to Old Higgins Road.
(A report from.the Director of Community Development, recommending approval,
is attached.)
Agenda for VB Meeting 11-13-12 3
F) Consideration to concur with the 2012 combined Village and Library property tax levy
determination of$21,423,524 minus the proposed abatement of$273,000 for a total levy
determination of $21,150,524 which includes the 0% change in the Village's general
property tax levy.
(This will be the sixth consecutive year that the Village Board is holding the line
on property taxes. The Village Board controlled portion of the tax levy is down
(-30,744) from last year.
(This year, as in the past years, there will be an increase in the Library request as
well as the State and Federal mandated contributions for pension funds and a levy for
debt services.
(A report from the Director of Finance, recommending approval, is attached.)
G) Consideration of the following:
• To award a contract to the Village's street light maintenance contractor, Lyons &
Pinner Electric, of La Grange, IL, in the amount of $197,150 to replace lamp and
photocells on all decorative residential street lights in the Village to be paid by the
proceeds of a bond refunding;
• To award a professional services contract to the lowest responsive and responsible
bidder Twin Supplies, LTD of Oak Brook, IL for the Public Works "green" Lighting
Retrofit & Efficiency Projects in the amount not to exceed $138,766.02 from the
Capital Projects Fund; and
• To increase the Capital Projects Fund by $335,916.02.
(The decorative residential street lights are approximately 10 years old. While
maintained by a private contractor, the sodium vapor lamps grow dim over time and
photocells may improperly activate at the inappropriate time of day. A community-wide
initiative for replacement of lamps and photocells will ensure that the important street
light parts are restored to their new condition, enhancing the reliability and effectiveness
of the residential lighting system for years into the future.
(This contract will involve lamp replacement of 1,164 residential lighting units and
the replacement of each fixture's photocell. In addition, approximately 25 street light
poles will be removed and reinstalled in order to modify the orientation of the photocell.
(This work is being funded by the refinancing of bonds to a lower interest rate.
The refinancing will take place in December.
(An increase of$197,150 to the Capital Projects Fund for this project is required.
(The Village, through the Department of Commerce and Economic Opportunity, is
able to apply for grant monies for energy efficiency projects.
(The Village issued an RFP for the Public Works Lighting Retrofit & Efficiency
Project. A total of three (3) companies obtained the RFP with two (2) submitting bids.
(The RFP required respondents to determine the products and materials best suited
for the Village's purposes while still meeting the requirements of the grant program.
(Twin Supplies, LTD was the lowest responsive and responsible bidder and
provides the light output requirement standards of the grant program while providing a
reduction in energy consumed.
(Twin Supplies successfully worked with the Village on increasing the lighting
efficiency in Meeting Room E of the Charles J. Zettek Municipal Complex under a
DCEO grant several years ago.
Agenda for VB Meeting I1-13-12 4
(Twin Supplies will assist with the DCEO grant process which is expected to
provide grant monies of approximately $64,664.44 with an additional incentive of
$9,053.01 if the project is completed before February 14, 2013.
(Twin Supplies also identified an additional grant opportunity and assisted with the
submission of a grant application to the Illinois Clean Energy Community Foundation in
a potential award up to $38,658.
(Upon receipt of all.grant monies applied for, the cost to the Village is $26,391.07.
This amount is reduced to $0 if Village time and materials are utilized.
(An increase of $138,766.02 to the Capital Projects Fund for this project is
required.
(A report from the Director of Public Works, recommending approval, is attached.)
H) Consideration of a request to award a professional services contract to the lowest
responsive and responsible bidder Clean Cut Tree Service, Inc. of Lake Villa, IL for the
2012 Drainage Ditch Clearing Project in the amount of $196,737.50 from the ICRC
Fund.
(On Thursday, November 1, 2012 the Village opened sealed bids for the 2012
Drainage Ditch Clearing Project. A total of four(4) contractors obtained bid documents,
with two (2) submitting bids.
(The project includes .9.5 acres of tree clearing and ditch cleaning, landscape
restoration and other work necessary to complete the project
(Due to the unique nature of the work, the bid for this project is 31.3% above the
Engineer's Estimate of$149,812.
(Clean Cut Tree Service, Inc. meets the requirements of the specifications and has
satisfactorily completed several construction projects similar in scope of this project.
(Adequate funds are available in the ICRC Fund.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
I) Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by the Village of Elk Grove for text amendments to the
Zoning Code.
(The Village is seeking a text amendment to the Zoning Ordinance, Section 7E-
3:A to expand the list of permitted indoor athletic teaching and training facilities in I-1
and I-2 districts.
(The Village is further seeking a text amendment to the Zoning Ordinance, Section
3-7:D.6 to reduce the allowable height of storage sheds to twelve feet(12').
(A date for the Public Hearing has been scheduled for November 28, 2012.)
J) Consideration of the following:
• To adopt Ordinance No. 3323 (attached) amending Title 3, Chapter 3, Section 3-3-7,
Number of Licenses of the Village Code of the Village of Elk Grove Village by
decreasing the Number of Class "A"and Class "D" Liquor Licenses.
• To Adopt Ordinance No. 3324 (attached) amending Title 3, Chapter 3, Section 3-3-
6, Classification of Licenses of the Village Code of the Village of Elk Grove Village
pertaining to Class"D" Liquor Licenses.
Agenda for VB Meeting 11-13-12 5
(This Ordinance decreases Class "A" Liquor Licenses from twenty-nine (29) to
twenty-seven (27) and decreases Class "D" Liquor Licenses from five (5)to four(4).
(This decrease in Liquor Licenses is based on the current number of licensed
establishments in the Village.
(Class "D" Liquor Licenses shall only be utilized for restaurants identified as an
establishment whose primary use is the sale of food for consumption on the premises.)
K) Consideration to adopt Ordinance No. 3325 (attached) authorizing the refinancing of
Series 2003A and Series 2007 General Obligation Bonds of the Village of Elk Grove
Village, IL.
(The Ordinance allows for the refinancing of the outstanding principal amount of
General Obligation Capital Improvement Bonds, Series 2003A and General Obligation
Bonds, Series 2007.)
L) Consideration to adopt Resolution No. 46-12 (attached) authorizing the Mayor and
Village Clerk to execute a Farmer's Market License Agreement between the Village of
Elk Grove Village and Elk Grove Farmers Market,NFP.
(The agreement allows for a Farmer's Market to be held in the parking lot of the
Municipal Complex on Saturdays from June through September 2013.)
M) Consideration to adopt Resolution No. 47-12 (attached) rescinding Resolution No. 41-12
and waiving any rights of reversion to certain real property located at 1001 Rohlwing
Road (Kenneth Young Center) on behalf of the Village of Elk Grove Village.
(The Village Board enacted a Resolution on September 25, 2012 but the Kenneth
Young Center lender asked for additional clarification. The new Resolution meets their
requirements.
(Elk Grove Village conveyed property located at 1001 Rohlwing Road to Elk
Grove Township in 1978 for the primary purpose of a mental health center to provide
care, services, programs and facilities to persons needing mental health treatment.
(The conveyance detailed a reverter clause whereby the subject property would be
returned to the ownership of Elk Grove Village should the property no longer be utilized
for mental health.
(This property has since been utilized by the Kenneth Young Center, a 501(c)(3)
not-for-profit comprehensive provider for mental health and senior citizen support
services.)
N) Consideration to adopt Resolution No. 48-12 (attached) amending Resolution No. 38-12
determining the appropriateness for Class 6B status pursuant,to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 1851 Arthur Avenue.
(Resolution No. 38-12 approved a Class 6B to Prologis-Exchange IL LLC for
property at 851 Arthur Avenue on September 11, 2012.
(The original application from Prologis was invalid since the application didnot
contain the complete legal description because it was missing a PIN number for the
entire subject property which consists of two lots.
Agenda for VB Meeting 11-13-12 6
(The applicant intends to lease the building to an industrial user for warehousing,
manufacturing and/or distribution.
(The subject property consists of an 83,192 square foot building on a 165,600
square foot site.
(Prologis has invested $939,920 completing certain improvements to the property
and plans an additional $400,000 to rehabilitate the property's parking lot.
(Eligibility requirements for Class 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on occupation of an abandoned building more than twenty-four (24)
months continuous vacancy without a purchase for value, with substantial rehabilitation
and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business Development and Marketing,
recommending approval, is attached.)
O) Consideration to adopt Resolution No. 49-12 (attached) determining the appropriateness
for Class 613 status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real estate located at 1925 Busse Road.
(Panattoni Development Company is seeking a Class 6B for property at 1925
Busse Road.
(The applicant plans to raze the existing building and redevelop the property with a
208,000 square foot speculative industrial facility.
(The applicant intends to invest up to $10,000,000 subject to the specific
requirements of the end user. The project will create an estimated 100 construction jobs
and an estimated 200 permanent jobs.
(Eligibility requirements for Class 613 status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on new construction.
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of, Business Development and Marketing,
recommending approval, is attached.)
P) Consideration to adopt Resolution No. 50-12 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real estate located at 901 Tonne Road.
(Kelso-Burnett Company is seeking a Class 6B for property at 901 Tonne Road.
(Kelso-Bumett Company is an electrical contractor specializing in commercial
construction.
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