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HomeMy WebLinkAboutAGENDA - 12/11/2012 - VILLAGE BOARD AGENDA Next ORD: 3326 (3329) Next RES. 53-12 (57-12) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING December 11, 2012 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation(Deacon Ted Czarnecki, St. Julian Eymard) 3. Approval of Minutes of November 13, 2012 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: November 30, 2012 $ 617,535.08 December 11, 2012 $ 1,355,216.93 6. CONSENT AGENDA A) Consideration to concur with prior authorization and waive fees for the Elk Grove Instrumental Music Association (EGIMA) for their Christmas tree sale beginning November 23 at the Elk Grove High School located at 500 W. Elk Grove Boulevard in the amount of$200. .(It has been .past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Elk Grove Instrumental Music Association uses this as a fundraiser for the band and orchestra programs at Elk Grove High School. (A report from the Deputy Director of Finance, recommending approval, is attached.) B) Consideration of a request(attached) for the following: • To waive the annual alarm license fees for Community Consolidated School District 54 for three (3) schools in the amount of$75; and • To waive the annual alarm license fee for the Elk Grove Village Public Library for one(1)alarm located in the Public Library in the amount of$25. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) C) Consideration of a request (attached) from Alexian Brothers Medical Center located at 800 Biesterfield Road to waive building and engineering permit fees for the construction of a lab expansion project in the amount of$3,000.75. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. Agenda for VB Meeting 12-11-12 2 (A report from the Director of Community Development,recommending approval, is attached.) D) Consideration to award a professional service contract to Civiltech Engineering, Inc. of Itasca, IL for Phase 2 design engineering services for the resurfacing of Biesterfield Road from Martha Lane to Arlington Heights Road in an amount not to exceed $27,485 from the Capital Projects Fund. (A proposal was submitted for Phase 2 design engineering services required to develop contract plans and specifications for the resurfacing of Biesterfield Road. (The improvement consists of the removal and replacement of existing surface and binder courses as well as curb repair and drainage structure rehabilitation. The project is targeted for a March 2013 construction letting with an estimated construction cost of $1,100,000. (Civiltech has successfully completed design services for Beisner Road and the Busse Road.intersection improvements at Greenleaf Avenue and Pratt Boulevard. (Civiltech Engineering, Inc. has an excellent reputation in municipal engineering and is knowledgeable of the Village's arterial street system. (A report from the Director of Public Works, recommending approval, is attached.) E) Consideration of the following: • To concur with the Village Manager's prior authorization to award a contract on an emergency basis to A-1 Roofing Company of Elk Grove Village, IL for the repair and replacement of the roof at the Biesterfield Fire Station in the final total amount of$86,225 to be paid from the Capital Projects Fund; and e To increase the Capital Projects Fund by$86,225 to fund this work. (Following a severe storm, the Fire Station on Biesterfield Road was found to have significant leaks in the roof The Public Works Department worked to define the scope of the project and obtained three (3) quotes to properly repair the roof. A-1 Roofing was determined to have the lowest quote and the contract was awarded on an emergency basis in order to have the work completed prior to the onset of impending winter weather conditions. (Proceeds from the recent bond refinancing will be utilized for this Fire Station roof work. The contractor completed the repairs in less than one week at a savings of nearly$11,500. Village Board authorization is required to finalize the project. (A report from the Director of Public Works, recommending approval, is attached). F) Consideration to award a professional services contract to Entertainment Management Group to manage and operate the 2013 Mid-Summer Classics Concert Series in an amount not to exceed $130,000, of which $50,000 will be reimbursed back to the Village by the Elk Grove Park District. (This year, the Elk Grove Park District will be co-sponsoring the event, "Unity Within The Community," and splitting the overall contract expenses with the Village. As such, the Park District will be reimbursing the Village $50,000. (The fifth annual Mid-Summer Classics Concert Series will be held during the month of July, with concerts taking place each Tuesday during the month.) Agenda for VB Meeting 12-11-12 3 G) Consideration to authorize an increase to the Capital Replacement Fund in the amount of $950,000. (On December 6, 2011 the Village.Board as part of the Fiscal Year 2012 budget approved the purchase of new Motorola radios, equipment, and accessories to the lowest responsive and responsible bidder through Northwest Central Dispatch 911 for the Police, Fire, and Public Works Departments as a function of the narrow banding FCC requirements. (Northwest Central Dispatch 911 bid for the purchase of a new digital radio system due to the existing system becoming functionally obsolete and the narrow banding requirements of the FCC. In addition to the radio system, Northwest Central Dispatch 911 obtained competitive proposals for the purchase of new radio units, handsets, antennas, mics, and similar accessories that will function on the new digital radio system. (While the implementation of this project is now taking place, there was no request to carryover funds from Fiscal Year 2012 to Fiscal Year 2013. Due to accounting rules, this expenditure needs to also be displayed in Fiscal Year 2013. (Adequate funds are available for this purchase.) H) Consideration to adopt Ordinance No. 3326 amending Ordinance No. 3299 which amends the Water& Sewer rates in the Village of Elk Grove Village. (On May 8, 2012, the Village Board adopted Ordinance No. 3299 amending the Water & Sewer rates in the Village of Elk Grove Village in order to address the City of Chicago's rate increases passed along to the Village. (Adoption of this amendment sets the implementation date next year to May 1, 2013 from the previously approved start date of January 1, 2013. This amendment does not affect the previously amended Water& Sewer rates.) I) Considering of the following: • To adopt Ordinance No. 3327 (attached) authorizing the Levy and Collection of Taxes for the Corporate and Municipal purposes of the Village of Elk Grove Village for the Fiscal Year beginning May 1, 2013 and ending April 30, 2014; and • To adopt Ordinance No. 3328 (attached) abating a portion of the 2012 Property Taxes Levied for certain taxable General Obligation Bonds, Series 2010, of the Village of Elk Grove Village. (The General Corporate Levy represents a zero percent (0%) change, from the prior year as established at the November 13, 2012 Village Board meeting. (The 2012 Property Tax Ordinance is in the amount of$21,464,539 including the Elk Grove Library. An Ordinance abating $314,100 is included, thus reducing the net levy to $21,150,439. (The Tax Levy Ordinance must be approved by the Mayor & Board of Trustees and filed by the Village Clerk with the County Clerks of Cook and DuPage Counties on or before the last Tuesday in December in accordance with State Statutes.) J) To adopt Resolution No. 53-12 (attached) authorizing the Maintenance of Streets and Highways. by a Municipality under the Illinois Highway Code and appropriating $1,111,000 from Motor Fuel Tax Funds (MFT) for the 2013 Street Maintenance Program. Agenda for VB Meeting 12-11-12 4 (The Capital Improvements Committee approved staff recommendations for the 2013 MFT Program. (The total estimated cost of this program is $1,111,000. (Approval of this Resolution authorizes the Village to bid the 2013 MFT Program. (A report from the Director of Public Works, recommending approval, is attached.) K) Consideration to adopt Resolution No. 54-12 (attached) authorizing the Mayor and Village Clerk to execute an agreement between the Village of Elk Grove Village and the Suburban Bus Division (PACE) of the Regional Transportation Authority (Dial-A- Ride). (In past years, the terms of the Agreement have not been significantly modified, and no major changes have been made to this year's Agreement.) L) Consideration to adopt Resolution No. 55-12 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2250 Arthur Avenue. (Liston & Tsantilis, on behalf of Cabot III-ILIW 10, LLC is seeking a Class 6B for property at 2250 Arthur Avenue. (The applicant intends to lease the property to 'RelaDyne, Inc. for use as warehousing and distribution of automotive and industrial supplies. (The subject property consists of a 76,430 square foot building on a 139,763 square foot site. (The applicant intends to allocate $368,000 towards refurbishing the building's office area, carpeting, electrical systems, interior walls, exterior walls, HVAC system, drainage system, and lighting system. (RelaDyne, Inc. intends to hire an additional 7 full-time employees and one part- time employee to work at the subject property within the first few years of occupying the site. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned building less than twenty-four (24) months without a purchase for value, special circumstances, and substantial rehabilitation. (Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) M) Consideration to adopt Resolution No. 56-12 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 60 Martin Lane. (The Law Offices of Sarnoff and Baccash, on behalf of PK Investment Properties, is seeking a Class 6B for the property at 60 Martin Lane. Agenda for VB Meeting 12-11-12 5 (The applicant intends to purchase the property and lease it to Construction & Geotechnical Material Testing, Inc. for use as geotechnical and construction material testing, engineering and construction inspection,and laboratory testing and analysis. (The subject property consists of an 8,100 square foot building on a 26,100 square foot site. (The applicant intends to allocate $75,000 towards refurbishing the building's office area, HVAC system, and repaving of the parking lot. (Construction & Geotechnical Material Testing, Inc. currently employs fifteen full time employees and intends to hire an additional 5 full time employees. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned building more than twenty-four (24) months with a purchase for value. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Biscayne Bay/Circle Bay Storm Sewer Improvements d. Kathleen Way Storm Sewer Improvements e. 2013 Street/MFT Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Storage Sheds in Backyards 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 14. YOUTH COMMITTEE - Trustee Franke Agenda for VB Meeting 12-11-12 6 15. PARADE COMMITTEE- Trustee Czamik 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket 12-7 — Public Hearing to consider a text amendment to Section 3-7:D.6 of the Zoning Ordinance pertaining to Height Regulations for Storage Sheds. (PH 11-28- 2012) b. PC Docket 12-8 — Public Hearing to consider a text amendment to Section 7E-3:A pertaining to Special Uses in Industrial Districts to permit indoor teaching and training facilities for a variety of sports and athletic disciplines. (PH 11-28-2012) 17. ZONING BOARD OF APPEALS - Village Manager Rummel 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee- Trustees Petri/Lissner b. Health &Community Services Advisory Committee -Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee- Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22.NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker; Mikel,Pye, Sammarco, Schmidt, Tromp, Carey