HomeMy WebLinkAboutAGENDA - 12/11/2012 - VILLAGE BOARD AGENDA Next ORD: 3326 (3329)
Next RES. 53-12 (57-12)
Recess: 8:00 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
December 11, 2012
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation(Deacon Ted Czarnecki, St. Julian Eymard)
3. Approval of Minutes of November 13, 2012
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: November 30, 2012 $ 617,535.08
December 11, 2012 $ 1,355,216.93
6. CONSENT AGENDA
A) Consideration to concur with prior authorization and waive fees for the Elk Grove
Instrumental Music Association (EGIMA) for their Christmas tree sale beginning
November 23 at the Elk Grove High School located at 500 W. Elk Grove Boulevard in
the amount of$200.
.(It has been .past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(The Elk Grove Instrumental Music Association uses this as a fundraiser for the
band and orchestra programs at Elk Grove High School.
(A report from the Deputy Director of Finance, recommending approval, is
attached.)
B) Consideration of a request(attached) for the following:
• To waive the annual alarm license fees for Community Consolidated School District
54 for three (3) schools in the amount of$75; and
• To waive the annual alarm license fee for the Elk Grove Village Public Library for
one(1)alarm located in the Public Library in the amount of$25.
(It has been the past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is
attached.)
C) Consideration of a request (attached) from Alexian Brothers Medical Center located at
800 Biesterfield Road to waive building and engineering permit fees for the construction
of a lab expansion project in the amount of$3,000.75.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
Agenda for VB Meeting 12-11-12 2
(A report from the Director of Community Development,recommending approval,
is attached.)
D) Consideration to award a professional service contract to Civiltech Engineering, Inc. of
Itasca, IL for Phase 2 design engineering services for the resurfacing of Biesterfield
Road from Martha Lane to Arlington Heights Road in an amount not to exceed $27,485
from the Capital Projects Fund.
(A proposal was submitted for Phase 2 design engineering services required to
develop contract plans and specifications for the resurfacing of Biesterfield Road.
(The improvement consists of the removal and replacement of existing surface and
binder courses as well as curb repair and drainage structure rehabilitation. The project is
targeted for a March 2013 construction letting with an estimated construction cost of
$1,100,000.
(Civiltech has successfully completed design services for Beisner Road and the
Busse Road.intersection improvements at Greenleaf Avenue and Pratt Boulevard.
(Civiltech Engineering, Inc. has an excellent reputation in municipal engineering
and is knowledgeable of the Village's arterial street system.
(A report from the Director of Public Works, recommending approval, is attached.)
E) Consideration of the following:
• To concur with the Village Manager's prior authorization to award a contract on an
emergency basis to A-1 Roofing Company of Elk Grove Village, IL for the repair
and replacement of the roof at the Biesterfield Fire Station in the final total amount
of$86,225 to be paid from the Capital Projects Fund; and
e To increase the Capital Projects Fund by$86,225 to fund this work.
(Following a severe storm, the Fire Station on Biesterfield Road was found to have
significant leaks in the roof The Public Works Department worked to define the scope
of the project and obtained three (3) quotes to properly repair the roof. A-1 Roofing was
determined to have the lowest quote and the contract was awarded on an emergency
basis in order to have the work completed prior to the onset of impending winter
weather conditions.
(Proceeds from the recent bond refinancing will be utilized for this Fire Station
roof work. The contractor completed the repairs in less than one week at a savings of
nearly$11,500. Village Board authorization is required to finalize the project.
(A report from the Director of Public Works, recommending approval, is attached).
F) Consideration to award a professional services contract to Entertainment Management
Group to manage and operate the 2013 Mid-Summer Classics Concert Series in an
amount not to exceed $130,000, of which $50,000 will be reimbursed back to the
Village by the Elk Grove Park District.
(This year, the Elk Grove Park District will be co-sponsoring the event, "Unity
Within The Community," and splitting the overall contract expenses with the Village.
As such, the Park District will be reimbursing the Village $50,000.
(The fifth annual Mid-Summer Classics Concert Series will be held during the
month of July, with concerts taking place each Tuesday during the month.)
Agenda for VB Meeting 12-11-12 3
G) Consideration to authorize an increase to the Capital Replacement Fund in the amount of
$950,000.
(On December 6, 2011 the Village.Board as part of the Fiscal Year 2012 budget
approved the purchase of new Motorola radios, equipment, and accessories to the lowest
responsive and responsible bidder through Northwest Central Dispatch 911 for the
Police, Fire, and Public Works Departments as a function of the narrow banding FCC
requirements.
(Northwest Central Dispatch 911 bid for the purchase of a new digital radio system
due to the existing system becoming functionally obsolete and the narrow banding
requirements of the FCC. In addition to the radio system, Northwest Central Dispatch
911 obtained competitive proposals for the purchase of new radio units, handsets,
antennas, mics, and similar accessories that will function on the new digital radio
system.
(While the implementation of this project is now taking place, there was no request
to carryover funds from Fiscal Year 2012 to Fiscal Year 2013. Due to accounting rules,
this expenditure needs to also be displayed in Fiscal Year 2013.
(Adequate funds are available for this purchase.)
H) Consideration to adopt Ordinance No. 3326 amending Ordinance No. 3299 which
amends the Water& Sewer rates in the Village of Elk Grove Village.
(On May 8, 2012, the Village Board adopted Ordinance No. 3299 amending the
Water & Sewer rates in the Village of Elk Grove Village in order to address the City of
Chicago's rate increases passed along to the Village.
(Adoption of this amendment sets the implementation date next year to May 1,
2013 from the previously approved start date of January 1, 2013. This amendment does
not affect the previously amended Water& Sewer rates.)
I) Considering of the following:
• To adopt Ordinance No. 3327 (attached) authorizing the Levy and Collection of
Taxes for the Corporate and Municipal purposes of the Village of Elk Grove Village
for the Fiscal Year beginning May 1, 2013 and ending April 30, 2014; and
• To adopt Ordinance No. 3328 (attached) abating a portion of the 2012 Property
Taxes Levied for certain taxable General Obligation Bonds, Series 2010, of the
Village of Elk Grove Village.
(The General Corporate Levy represents a zero percent (0%) change, from the
prior year as established at the November 13, 2012 Village Board meeting.
(The 2012 Property Tax Ordinance is in the amount of$21,464,539 including the
Elk Grove Library. An Ordinance abating $314,100 is included, thus reducing the net
levy to $21,150,439.
(The Tax Levy Ordinance must be approved by the Mayor & Board of Trustees
and filed by the Village Clerk with the County Clerks of Cook and DuPage Counties on
or before the last Tuesday in December in accordance with State Statutes.)
J) To adopt Resolution No. 53-12 (attached) authorizing the Maintenance of Streets and
Highways. by a Municipality under the Illinois Highway Code and appropriating
$1,111,000 from Motor Fuel Tax Funds (MFT) for the 2013 Street Maintenance
Program.
Agenda for VB Meeting 12-11-12 4
(The Capital Improvements Committee approved staff recommendations for the
2013 MFT Program.
(The total estimated cost of this program is $1,111,000.
(Approval of this Resolution authorizes the Village to bid the 2013 MFT Program.
(A report from the Director of Public Works, recommending approval, is attached.)
K) Consideration to adopt Resolution No. 54-12 (attached) authorizing the Mayor and
Village Clerk to execute an agreement between the Village of Elk Grove Village and the
Suburban Bus Division (PACE) of the Regional Transportation Authority (Dial-A-
Ride).
(In past years, the terms of the Agreement have not been significantly modified,
and no major changes have been made to this year's Agreement.)
L) Consideration to adopt Resolution No. 55-12 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real estate located at 2250 Arthur Avenue.
(Liston & Tsantilis, on behalf of Cabot III-ILIW 10, LLC is seeking a Class 6B for
property at 2250 Arthur Avenue.
(The applicant intends to lease the property to 'RelaDyne, Inc. for use as
warehousing and distribution of automotive and industrial supplies.
(The subject property consists of a 76,430 square foot building on a 139,763
square foot site.
(The applicant intends to allocate $368,000 towards refurbishing the building's
office area, carpeting, electrical systems, interior walls, exterior walls, HVAC system,
drainage system, and lighting system.
(RelaDyne, Inc. intends to hire an additional 7 full-time employees and one part-
time employee to work at the subject property within the first few years of occupying
the site.
(Eligibility requirements for Class 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on occupation of an abandoned building less than twenty-four (24)
months without a purchase for value, special circumstances, and substantial
rehabilitation.
(Property approved for Class 613 status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business Development and Marketing,
recommending approval, is attached.)
M) Consideration to adopt Resolution No. 56-12 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real estate located at 60 Martin Lane.
(The Law Offices of Sarnoff and Baccash, on behalf of PK Investment Properties,
is seeking a Class 6B for the property at 60 Martin Lane.
Agenda for VB Meeting 12-11-12 5
(The applicant intends to purchase the property and lease it to Construction &
Geotechnical Material Testing, Inc. for use as geotechnical and construction material
testing, engineering and construction inspection,and laboratory testing and analysis.
(The subject property consists of an 8,100 square foot building on a 26,100 square
foot site.
(The applicant intends to allocate $75,000 towards refurbishing the building's
office area, HVAC system, and repaving of the parking lot.
(Construction & Geotechnical Material Testing, Inc. currently employs fifteen full
time employees and intends to hire an additional 5 full time employees.
(Eligibility requirements for Class 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on occupation of an abandoned building more than twenty-four (24)
months with a purchase for value.
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business Development and Marketing,
recommending approval, is attached.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Biscayne Bay/Circle Bay Storm Sewer Improvements
d. Kathleen Way Storm Sewer Improvements
e. 2013 Street/MFT Program
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Storage Sheds in Backyards
10. PERSONNEL COMMITTEE—Trustee Franke
11. RECYCLING &WASTE COMMITTEE -Trustee Feichter
12. INFORMATION COMMITTEE-Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
14. YOUTH COMMITTEE - Trustee Franke
Agenda for VB Meeting 12-11-12 6
15. PARADE COMMITTEE- Trustee Czamik
16. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 12-7 — Public Hearing to consider a text amendment to Section 3-7:D.6 of
the Zoning Ordinance pertaining to Height Regulations for Storage Sheds. (PH 11-28-
2012)
b. PC Docket 12-8 — Public Hearing to consider a text amendment to Section 7E-3:A
pertaining to Special Uses in Industrial Districts to permit indoor teaching and training
facilities for a variety of sports and athletic disciplines. (PH 11-28-2012)
17. ZONING BOARD OF APPEALS - Village Manager Rummel
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee- Trustees Petri/Lissner
b. Health &Community Services Advisory Committee -Trustee Czarnik
c. Liquor Commission- Mayor Johnson
d. Special Events Committee- Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
21. REPORT FROM VILLAGE MANAGER
22.NEW BUSINESS
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7),
Knickerbocker; Mikel,Pye, Sammarco, Schmidt, Tromp, Carey