HomeMy WebLinkAboutAGENDA - 07/17/2018 - Village Board Agenda/AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
July 17, 2018
5:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR MANUEL BORG, ST. NICHOLAS EPISCOPAL CHURCH)
3. APPROVAL OF MINUTES OF JUNE 19, 2018
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: JUNE 30, 2018 $ 6,093,709.32
JULY 17, 2018 $ 1,162,550.90
6. CONSENT AGENDA
a. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington
Avenue, to waive permit fees in the amount of $31 for the installation of a security system.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration of a request from Queen of the Rosary School, located at 690 Elk Grove
Blvd., to waive the FY 2018-19 business license fees in the amount of $50.
(The Queen of the Rosary School is respectfully requesting the Business License fee in the
amount of $50 to be waived for one vending machine that is located at 690 W. Elk Grove
Blvd.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
c. Consideration of a request from Sterling Education, 408 E. Devon Avenue, to waive
permit fees for the installation of a new roof in the amount of $280.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
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d. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield
Road, to waive FY 2018/19 business license fees in the amount of $3,000.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
e. Consideration of a request from St. Julian Eymard Catholic Church to waive permit fees in
the amount of $4,200 to replace the furnace at 601 Biesterfield Road.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
f. Consideration of a request from Meet Chicago Northwest Convention Bureau for payment
of annual dues for FY 2018-19 in the amount of $104,251.08.
(The annual dues rate is based on 10% of the 4% hotel/motel taxes collected.
(The Village collected $1,563,766 in hotel/motel tax revenues in FY 2017-18, a decrease
of $25,623 or 1.6% from the prior year.
(Compared to last year, this year's distribution to the Meet Chicago Northwest decreased
by $1,952.72.)
g. Consideration to award a professional services contract to Sun Park Consulting of Palatine,
IL for PC technical support services for the period from August 1, 2018 through April 30,
2019 in an amount not to exceed $50,000.
(The requested amount would provide the Village PC technical support for an average
of 3.5 days per week during the remainder of fiscal 2019.
(Sun Park Consulting personnel have provided the Village high -quality PC support during
the past 2 years.
(As in the past, the requested support will only be used and billed on an as -needed basis.
(The Director of Information Technology recommends approval.)
h. Consideration to award a purchase contract to Currie Motors of Frankfort, IL for five (5)
Ford Interceptor Utility police squads in the amount of $164,185 from the General Fund.
(In the FYI budget, funds have been allocated to purchase four squads to replace current
vehicles nearing 120,000 replacement threshold.
(A fifth squad is recommended to replace 242, which was totaled in a vehicle accident.
(The Ford Interceptor Utility is available through the SPC contract from Currie Motors.
(The total cost of five units is $164,185. Sufficient funds are available in the General Fund.
(The Police Chief recommends approval.)
i. Consideration to award a purchase contract through the Suburban Purchasing Cooperative
(SPC) Joint Purchasing Contract to Foster Coach Sales of Sterling, IL for one (1) Ford F-
550 ambulance with custom Horton Body in the amount of $214,434 from the Capital
Replacement Fund.
(The Fire Department is replacing one ambulance due to age and excessive engine hours.
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(The Ford F-550 ambulance is available through the Suburban Purchasing Cooperative
Joint Purchasing Contract from the lowest determined bidder, Foster Coach Sales of
Sterling, IL.
(Adequate funds are budgeted in the Capital Replacement Fund.
(The Fire Chief recommends approval.)
j. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Alliance Contractors, Inc. of Woodstock, IL for the Arlington Heights
Road at I-90 Gateway Sign project in the amount of $248,358.75 from the BLF Funds.
(On Thursday, July 5, 2018, the Village opened sealed bids for the Arlington Heights Road
and I-90 Gateway Sign project.
(The project includes earthwork, pouring of a concrete foundation, installation of
architectural precast pieces and stone veneer, electrical conduit, assistance in the
installation of the LED sign, landscaping, and restoration of all disturbed areas.
(The lowest responsive and responsible bid was received from Alliance Contractors, Inc. of
Woodstock, Illinois in the amount of $248,358.75.
(Funds for this project are available in the BLF Fund.
(The Director of Public Works recommends approval.)
k. Consideration of the following items related to the closing of the Fiscal Year 2018 Budget
and amendments to the adopted Fiscal Year 2019 Budget:
• Amend the Fiscal Year 2019 Budget for the carryover of bond proceeds and
outstanding encumbrances from the Fiscal Year 2018 Budget for a total amount of
$54,987,992;
• Increase the Fiscal Year 2018 Busse/Elmhurst TIF Fund budget in the amount of
$6,853,770 to cover costs associated with the expense of TIF eligible capital
projects;
• Increase the Fiscal Year 2018 Debt Service Fund budget in the amount of
$22,907,467 to cover costs associated with debt issuance related to the Elk Grove
2025 program; and
• Increase the Fiscal Year 2018 Higgins Road TIF Fund budget in the amount of
$700 to cover costs associated with professional services.
(This is the nineteenth year that the Village has rolled unfilled purchase orders for goods
and services into the new fiscal year budget. The amount of outstanding purchase orders
and general carryover requests from the Fiscal Year 2018 Budget totals $52,001,744.
(Unexpended 2013 General Obligation Bond proceeds are being carried forward in the
amount of $2,986,248.
(The majority of items being carried forward are ongoing or planned fixed and operating
capital projects in the Water/Sewer Fund and Capital Projects Fund.
(Increasing the budget at this time ensures that the Village's financial operations remain
compliant with Illinois budgetary statutes and generally accepted accounting principles.
(The Director of Finance recommends approval.)
1. Consideration to award a professional services agreement to PUSH Wellness Solutions,
Inc. of Chicago, IL to administer employee health assessments and manage an employee
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wellness program with a fee and compensation schedule based upon employee participation
as follows:
• One-time Implementation fee of $5 per eligible employee
• Annual program fee of $10 per eligible employee
• Health assessment and incentive costs up to $480 per participant; and
• $900 Daily On -Site fee for PUSH staff member
(PUSH Wellness Solutions, Inc. will implement, manage and administer a progress -based
employee wellness program designed to increase engagement and foster health
improvements across the employee population.
(The wellness program includes quarterly biometric screenings, an interactive online web
application for employees, personalized messaging and health goals, and monthly results -
based incentives.
(Health assessment and incentive costs will range from $180 - $480 annually per
participant, based on the results of assessments and health improvements for eligible
employees.
($100 of the health assessment cost per participant will be billed directly to the Illinois
Public Benefits Cooperative (IPBC) for eligible employees.
(The Village will receive annual rebates ranging from $100 to $400 per eligible participant
through the IPBC, based on overall participation rate.
(Individual health screening results, as well as any individually -identifiable health
information, are confidential and will not be shared with the Village.
(PUSH Wellness Solutions will provide aggregate data reports to measure program success
in improving overall health of the employee population.
(The term of the agreement is three (3) years, with an option to renew for one (1) year.)
in. Consideration to award a construction contract to the lowest responsive and responsible
bidder, A. Lamp Concrete Contractors of Schaumburg, IL for the Busse Woods Bike Path
Extension project in the amount of $452,844.27 from the Capital Projects and Business
Leaders Forum Funds.
(On Friday, July 6, 2018, the Village opened sealed bids for the Busse Woods Bike Path
Extension project. A total of four (4) contractors obtained bid documents, with one (1) bid
submitted
(The lowest responsive and responsible bid was received from A. Lamp Concrete
Contractors, Inc. of Schaumburg, IL in the amount of $452,844.27. The bid for the Oakton
Street location is $233,741.67. The total bid for the Northwest Point location is
$219,102.60.
(Funds are available in the Capital Projects Fund in the amount of $300,000 for the
Oakton Street location and the Business Leaders Forum Fund in the amount of $300,000
for the Northwest Point Boulevard location.
(The Director of Community Development recommends approval.)
n. Consideration of the following:
• To concur with prior Village Board authorization and award a construction contract to
Kane County Excavating of St. Charles, IL for excavation and site utility work related
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to the new training tower at Fire Station #8 at 700 Fargo in the amount of $59,173;
• To concur with prior Village Board authorization and award a construction contract to
Builders Concrete of Hillside, IL for site concrete work related to the new training
tower at Fire Station #8 at 700 Fargo in the amount of $518,000;
• To concur with prior Village Board authorization and award a construction contract to
GC Masonry of Elgin, IL for masonry work related to the new training tower at Fire
Station #8 at 700 Fargo in the amount of $289,700;
• To concur with prior Village Board authorization and award a construction contract to
Hargrave Builders, Inc. of South Elgin, IL for carpentry and general trade work related
to the new training tower at Fire Station #8 at 700 Fargo in the amount of $312,650;
• To concur with prior Village Board authorization and award a construction contract to
Nedrow Decorating, Inc. of Aurora, IL for painting related to the new training tower at
Fire Station #8 at 700 Fargo in the amount of $18,900;
• To concur with prior Village Board authorization and award a construction contract to
Jensen's Plumbing & Heating of Woodstock, IL for plumbing related to the new
training tower at Fire Station #8 at 700 Fargo in the amount of $98,900;
• To concur with prior Village Board authorization and award a construction contract to
Jensen's Plumbing & Heating of Woodstock, IL for 1 VAC and mechanical work
related to the new training tower at Fire Station #8 at 700 Fargo in the amount of
$19,527; and
• To concur with prior Village Board authorization and award a construction contract to
Associated Electrical of Woodstock, IL for electrical and low voltage work related to
the new training tower at Fire Station #8 at 700 Fargo in the amount of $80,000.
(MTI is the Village's construction manager for the Fire Station #8, Training Tower, and
Fire Station # 10 Construction Projects.
(MTI solicited and received pre -qualified packages for various trade bidders.
(The lowest bidders were subsequently interviewed by MTI to verify that the scope of
work included in their bid proposals were in compliance with the plans, specifications, and
contract documents.
(Of the 8 trade awards being recommended, 6 of these firms have already been awarded
construction contracts for Fire Station #8.
(The Fire Chief recommends approval.)
o. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider Petitions submitted by Commonwealth Edison (ComEd) for Annexation,
Rezoning and Special Use Permit at 1500-1510 Midway Court.
(The purpose of the petitions for annexation, rezoning and special use is to construct a
substation on a parcel of approximately 4.6 acres adjacent to existing ComEd right-of-way.
(A date for the Public Hearing has not been established.)
p. Consideration to increase the FY 2018-19 Grove Mall TIF Fund in the amount of $500,000
to support the Redevelopment Agreement to re -tenant the vacant anchor space at the Elk
Grove Town Center.
(The increase in the Grove Mall TIF Fund is necessary to provide funds for financial
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assistance and associated costs to re -tenant the vacant anchor space at the Elk Grove Town
Center.
(The terms of the financial assistance is detailed in the Redevelopment Agreement
between the Village of Elk Grove Village and Elk Grove Holdings, LLC, which was
approved by the Village Board on June 19, 2018.)
q. Consideration to adopt Ordinance No. 3562 amending Title 3, Chapter 25, Small Wireless
Facilities to Comply with State Right -of -Way regulations and requirements.
(The Village approved a new chapter to the Village Code regulating Small Wireless
Facilities on May 22, 2018.
(A section of the Village regulations on Small Wireless Facilities in the right-of-way in
residential zoned areas was found to be out of compliance with the State law.
(Small Wireless Facilities in any right-of-way, regardless of zoning district, are required
by the State to be a permitted use.
(This ordinance amends Village regulations to comply with this requirement.)
r. Consideration to adopt Ordinance No. 3563 approving the Plat of Resubdivision identified
as Elk Grove Town Center Subdivision (910 Biesterfield).
(This item was discussed at the Village Board Meeting on June 19, 2018 and currently
appears under Unfinished Business.)
s. Consideration to adopt Ordinance No. 3564 approving the Plat of Resubdivision identified
as the Final Plat of Subdivision - Mallard Crossing Shopping Center and granting a Special
Use to operate a Drive-Thru Facility (901 Meacham Road).
(This item was discussed at the Village Board Meeting on June 19, 2018 and currently
appears under Unfinished Business.)
t. Consideration to adopt Resolution No. 34-18 authorizing Release/Retention of Executive
Session minutes of the Village of Elk Grove Village from July 2016 through December
2016.
(As required by the Illinois Open Meetings Act, the Village has kept written minutes of all
Executive Sessions.
(This Resolution allows the release of minutes from July 2016 through December 2016.
(The Village Clerk recommends approval.)
u. Consideration to adopt Resolution No. 35-18 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
955 East Higgins Rd. at the Elk Grove Technology Park.
(The Law Offices of Liston and Tsantilis, on behalf of GB Elk Grove JV, LLC
(Applicant), is requesting a Cook County Class 6B Property Tax Exemption for the
property located at 955 East Higgins at the Elk Grove Technology Park.
(The subject property consists of an approximately 85.76 acre vacant site.
The Applicant intends to develop an industrial technology park of nine buildings
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consisting of 1,225,700 square feet. Construction will commence in September of 2018.
Site preparation has already begun with infrastructure being installed. The project will be
completed in two phases.
(Phase one will take place on the west side of the property totaling 566,177 square feet.
The second phase will take place on the east side of the property and will total 659,523
square feet. The total investment on behalf of the applicant is $152,889,785.
(After completion, the Applicant will lease the buildings to high -end industrial users
including robotics, precision, manufacturing, and data centers.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves new construction.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
v. Consideration to adopt Resolution No. 36-18 (attached) authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 1850 Greenleaf Ave.
(The Law Offices of Sarnoff & Baccash, on behalf of VK 1850 Greenleaf, LLC
(Applicant) is seeking a Cook County Class 6B property tax exemption for 1850 Greenleaf
Ave.
(The Applicant intends to purchase the property and lease it to an industrial user.
(The subject property consist of an approximately 58,627 square foot building that is 100%
vacant. The building is in need of substantial repair to make it attractive to a tenant.
(The Applicant intends to spend $285,700.00 - $335,700.00 to upgrade the fagade,
landscaping, signage, parking lot, office space, and warehouse space.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for more than twenty-four (24) months with a
purchase for value, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
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contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
w. Consideration to adopt Resolution No. 37-18 authorizing the Mayor and Village Clerk to
execute an Intergovernmental Agreement between the Village of Elk Grove Village and
School District #54 for a School Resource Officer.
(The agreement provides for an Elk Grove Village Police Officer assigned as a school
resource officer at Mead Junior High School, Elk Grove Village on a contract basis
including assistance as requited at other School District 54, Elk Grove Village schools
during the school year.
(The agreement includes payment for police officer costs to be shared between School
District 54 (9/12) and Elk Grove Village (3/12).
(The Chief of Police recommends approval for the safety and security of students, staff,
and school property.)
x. Consideration to adopt Resolution No. 38-18 authorizing the Mayor and Village Clerk to
execute a revised repair and maintenance escrow agreement between the Village of Elk
Grove Village and Brixmor Holdings 1 SPE, LLC.
(The Repair and Maintenance Agreement was approved at the June 28, 2018 Village Board
Meeting as Resolution 33-18.
(It was since determined that a change was necessary in the designated Escrow Agent and
that Near North National Title, LLC should be designated as the replacement Escrow
Agent and the Repair and Maintenance Agreement be amended accordingly.)
7. REGULAR AGENDA
a. Consideration to approve a sign permit for AT&T located at 916 Elk Grove Town Center.
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 18-4 - A Public Hearing for the petition submitted by DARS Holding Group
Ltd. for a Special Use permit for the operation of a truck repair and maintenance business
in an I-2 Industrial Zoning District at 850 Elmhurst Road. (PH 07-30-18)
b. PC Docket 18-5 - A Public Hearing for the petition submitted by North Star Foods, Inc.
for a Special Use permit for the operation of a food processing facility within an I-2
Zoning Industrial District at 2575 American Lane. (PH 07-30-18)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 18-5 - A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to permitted locations for fences in residential zoning districts for
property located at 1085 Tennessee Lane. (PH 06-21-18)
b. ZBA Docket 18-6 - A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to permitted locations for fences in residential zoning districts for
property located at 670 Magnolia Lane. (PH 06-21-18)
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10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Petri
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for
Resubdivision and Special Use permit for property located at 901 Meacham Road.
b. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a
Resubdivision from one lot to four lots at 910 Biesterfield Road (Elk Grove Town Center).
27. NEW BUSINESS
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28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
July 17, 2018
5:00 PM
3. APPROVAL OF MINUTES OF JUNE 28, 2018
6. CONSENT AGENDA
y. Consideration to award a construction contract to Scott Steel of Crown Point, IN for
structural steel and miscellaneous iron work related to the new training tower at Fire
Station #8 in the amount of $270,000 from the Capital Projects Fund.
(MTI is the Village's construction manager for the Fire Station #8, Training Tower, and
Fire Station #10 Construction Projects.
(MTI solicited for, but received no bids, for steel and miscellaneous iron for the training
tower project.
(MTI requested permission to negotiate with Scott Steel, the steel and miscellaneous iron
contractor already working on both Fire Station #8 and Fire Station #10.
(Scott Steel has submitted a proposal to furnish, deliver, and install all structural steel and
iron requirements for the training tower.
(MTI has verified that the scope of work included in the proposal complies with the plans,
specifications, and contract documents.
(The Fire Chief recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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07/12/2018
TO: Richard J. Mikel, Fire Chief
FROM: Catherine Miarnowski, Management Analyst
SUBJECT: Award of Construction Contract for Steel and Miscellaneous Iron for New
Training Tower at Fire Station #8, 700 Fargo
BACKGROUND:
On June 25, 2018, the Village and MTI Construction Services opened sealed bids for
various trades related to the new Training Tower Construction Project. No bids were
received for steel and miscellaneous iron.
MTI contacted Scott Steel of Crown Point, IN, the steel and miscellaneous iron contractor
for both Station 8 and Station 10, to inquire about the lack of a bid submission for the
training tower. Scott Steel has indicated that this was an oversight on their part and that
they are interested in working on the training tower project. Since only Scott Steel
responded to the public advertisement to bid on FS #8 and no steel and miscellaneous iron
bid was received for the training tower, MTI requested permission from the Village, with
agreement from our Owner's Representative HR Green, Inc., to negotiate with Scott Steel
for the steel and miscellaneous iron requirements for the fire training tower. Stainless
steel and galvanized steel products have a significant fabrication lead time.
Scott Steel has provided the Village a proposal in the amount of $270,000 to furnish,
deliver, and install all structural steel and iron requirements for the training tower. MTI
has verified that the proposal is in compliance with the plans and specifications and is
confident in Scott Steel's understanding of the contract documents and scope of work.
I respectfully request your concurrence with the above recommendation and subsequent
forwarding to the Village Board for approval.
APPROVALS:
Catherine Miarnowski
Lance Harris
Rich Mikel
Christine Tromp
Pagel of 2
Created/Initiated
Approved
Approved
Approved
Maggie Jablonski
ATTACHMENTS:
Page 2 of 2
Final Approval