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Home My WebLink AboutAGENDA - 10/09/2018 - Village Board Agenda / AddendumAGENDA REGULAR VILLAGE BOARD MEETING October 9, 2018 6:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR JINTAEK CHUNG, TRINITY GOSPEL CHURCH) 3. APPROVAL OF MINUTES OF SEPTEMBER 25, 2018 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: SEPTEMBER 30, 2018 $ 1,366,818.46 OCTOBER 9, 2018 $ 2,560,121.56 6. CONSENT AGENDA a. Consideration of a request from the Lutheran Church of The Holy Spirit to waive permit fees in the amount of $165.00 for parking lot improvements at 150 Lions Drive. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration of a request from Community Consolidated School District 59 to waive permit fees in the amount of $315.00 for storm sewer work at Clearmont Elementary School, 280 Clearmont Drive. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) c. Consideration of a request from Amita Health to waive permit fees in the amount of $3,297.00 for expansion of the Day Rehabilitation Program at 701 Biesterfield Road. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) d. Consideration of a request from Queen of the Rosary Parish located at 750 Elk Grove Page 1 of 4 Boulevard to waive fees for a temporary Class A Liquor License and a Food Caterer's License in the amount of $3,000 for their annual Fall Fest on Sunday, October 21, 2018. (The fee for a Class A Liquor License is $2,900 and the fee for a Food Caterer's License is $100. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Village Clerk recommends approval.) e. Consideration of a request to increase the contract with Americana Landscape Group, Inc. of Elgin, IL for the 2018 Parkway Restoration contract in a total amount of $80,000.00, of which $20,000 is from the General Fund and $65,000 from the Water & Sewer Fund. (On March 27, 2018, the Village Board awarded a contract to Americana Landscape Group, Inc. of Elgin, IL to provide turf restoration. (This contract provides the turf restoration of damaged parkways throughout the Village including site preparation, topsoil and watering. (The contract was awarded in the amount of $43,845.00 based on an estimated quantity of restoration work. (The number of restoration locations has increased and an increase in the awarded the Parkway Restoration contract to Americana Landscape Group, Inc. to the amount of $80,000.00 will provide for the completion of additional work. (Funds for the project have been allocated in the Public Works Land & Forestry and Water & Sewer accounts. (The Director of Public Works recommends approval.) f. Consideration to adopt Ordinance No. 3575 granting a variation of Section 3-7:13 (3) of the Zoning Ordinance to permit the construction of a four foot (4') high fence extending approximately forty nine feet (49') beyond a line extended from the nearest front corner of the principal building located on an adjacent single-family residential lot for property located at 1101 Cypress Lane, Elk Grove Village. (This item was previously discussed at the September 25, 2018 Village Board Meeting and current appears under Unfinished Business.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Rummel a. PC Docket 18-6 - A Public Hearing for the petition submitted by CN Group 228, LLC for Rezoning from R-1 to B-3 for the operation of an Automotive Dealer at 228 E. Devon Avenue. (Public Hearing to be scheduled.) b. PC Docket 18-7 - A Public Hearing for the petition submitted by Yamazen, Inc. for a Special Use Permit for development in the Metropolitan -Northwest Subdivision in Northwest Point. (Public Hearing to be scheduled.) 9. ZONING BOARD OF APPEALS - Village Manager Rummel Page 2 of 4 a. ZBA Docket 18-8 - A Public Hearing for variations of the Elk Grove Zoning Ordinance No. 2410 as it pertains to detached accessory structures in residential zoning districts for property located at 932 Victoria Lane. (PH 09-27-18) 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Petri 12. CABLE TELEVISION COMMITTEE - Trustee Lissner 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno a. Telecommunication Facilities 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a fence variation in a residential zoning district for property located at 1101 Cypress Lane. Page 3 of 4 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 4 of 4 ADDENDUM REGULAR VILLAGE BOARD MEETING October 9, 2018 6:00 PM 6. CONSENT AGENDA g. Consideration to formally approve a sign variation for two (2) gateway entry signs at the Elk Grove Technology Park as previously reviewed and approved by the Plan Commission and Village Board. (Variations are necessary to permit two (2) new gateway entry signs which exceed the height and size limitations allowed by the Sign Ordinance. (The signs conform with the design and locations presented and approved by the Plan Commission and Village Board during the annexation and development phase of the project. (The Director of Community Development recommends approval.) h. Consideration to award a professional service contract to Avery Dennison Corporation, of Niles, IL to furnish and deliver a traffic sign manufacturing system in the amount of $52,549 from the BLF and Corporate Funds. (Avery Dennison Corporation, of Niles, IL is the manufacturer of the traffic sign manufacturing system. This technology is similar to inkjet printing and Avery Dennison is willing to sell directly to the Village . (Adequate funds are available in the BLF and Corporate Funds for this project. (The Director of Public Works has recommended approval.) i. Consideration to waive formal bidding requirements and confirm an emergency authorization by the Village Manager to award a professional service contract to Grundfos Water Utility, Inc. of Aurora, IL to furnish one replacement pump and accessories for the Residential Lift Station in the amount of $30,838 from the Water & Sewer Fund. (A proposal was solicited from Grundfos Water Utility, Inc. of Auroa, IL to furnish one replacement pump for the Residential Sanitary Sewer Lift Sation. (The Residential Lift rehabilitation project is in process, this pump replaces a pump that was intended to be reused, but failed catastrophically. Grunfos is selected as the Village's standard for submersible pumps and are manufactured in Aurora, Illinois. (This project has been planned and budgeted in the Water & Sewer fund. (The Director of Public Works recommends approval.) Pagel of 2 j. Consideration to adopt Resolution No.43-18 amending Resolution 36-05, and Resolution 33-15 and authorizing the Mayor and Village Clerk to execute a Second Amendment to the Ground Lease Agreement between the Village of Elk Grove Village and NCWPCS MPL- 32, LLC at property located at 600 Landmeier. (The amendment would permit NCWPCS MPL-32, LLC to sublease a portion of their existing lease area at 600 Landmeier to Sprint Wireless for the purpose of installing cellular equipment on the existing monopole. (The amendment would not necessitate the need for any additional ground space. (As part of the amendment, NCWPCS MPL-32, LLC would pay an additional $900 per month in rent with a 4% annual escalator. Additionally, for our consideration they have agreed to provide a one-time payment of $5,000. (All other terms and conditions of the Ground Lease remain intact, including the annual 4% rent escalator.) k. Consideration to adopt Resolution No. 44-18 amending Resolution 36-06 and authorizing the Mayor and Village Clerk to execute a First Amendment to the Ground Lease Agreement between the Village of Elk Grove Village and Chicago SMSA Limited Partnership d/b/a Verizon Wireless ("Tenant") for property located at 676 Meacham. (Due to the construction of a new Fire Station # 10 at 676 Meacham, an existing utility easement provided in the Ground Lease Agreement between Verizon Wireless and the Village of Elk Grove needs to be relocated. (This amendment to the Ground Lease Agreement provides Verizon Wireless a new utility easement to service their existing cellular antennas. (The location of the new utility easement will not interfere with the operations of the new fire station. (All other terms and conditions of the Ground Lease remain intact. (The Assistant Village Manager recommends approval.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 2 of 2