HomeMy WebLinkAboutAGENDA - 10/23/2018 - Village Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
October 23, 2018
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3. APPROVAL OF MINUTES OF OCTOBER 9, 2018
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: OCTOBER 23, 2018 $3,161,719.83
6. CONSENT AGENDA
a. Consideration of a request from the Elk Grove High School Instrumental Music
Association to waive permit fees for a holiday tree and wreath sale commencing on
November 23, 2018 at Elk Grove High School located at 500 W. Elk Grove Boulevard in
the amount of $200.
(The Elk Grove Instrumental Music Association utilizes this sale as a fundraiser for the
band and orchestra programs at Elk Grove High School.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the
Fiscal Year ended April 30, 2018.
(The Comprehensive Annual Financial Report represents the findings of the annual audit
as performed by the independent auditor Lauterbach & Amen, LLP.
(The CAFR was recently completed.
(The Director of Finance recommends approval.)
c. Consideration to award a purchase contract through the Illinois Department of Central
Management Services to Morton Salt, Inc. of Chicago, IL for the delivery of 2,400 tons
of bulk rock salt at $46.93 per ton in the amount of $112,632.
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(The Village Board on March 27, 2018 approved a joint purchasing requisition through the
Illinois Department of Central Management Services (CMS) to procure 2,400 tons of bulk
rock salt with the option to increase or decrease the order by 20 percent, or 480 tons, if
necessary.
(On October 10, 2018, the Village was notified by CMS that bulk rock salt had been
secured for all joint purchasing participants at favorable bid prices.
(The CMS contract allows for the Village to increase or decrease the Department's
requested 2,400 tons of rock salt by 20 percent, or 480 tons, if necessary.
(Adequate funds are available in the General Fund to purchase 2,400 tons of bulk rock salt
through the CMS contract with Morton Salt, Inc.
(The Director of Public Works recommends approval.)
d. Consideration to award a professional service contract to HR Green, Inc. of McHenry,
IL for Phase 1I Engineering Services for the water main extension on E. Higgins Road (IL
72) in the amount of $98,615.00 from the Water and Sewer Fund.
(A proposal was solicited from HR Green, Inc of McHenry, IL for Phase II Engineering
Services to survey, develop contract plans, specifications, utility coordination and
permitting to extend 12-inch water main from Oakton Street to approximately 1,220 feet
south.
(This portion of the water main extension is Part 1 of 2, in which the Village will be
installing water main along the west side of Higgins Road (IL 72) from Oakton Street
south to the existing Village limits.
(HR Green, Inc. have successfully completed design and construction engineering services
for the Village on the Beisner Road R.O.W. Storm Sewer Replacement and other projects.
(It is recommended that a professional Phase II Engineering Service contract be executed
with HR Green, Inc. for the E. Higgins Road (IL-72) Water Main Extension (Part 1) in the
amount of $98,615.00.
(Adequate funds are available in the Water and Sewer Fund account 5018018-590500.
(The Director of Public Works recommends approval.)
e. Consideration of a request to award a sole source purchase contract to Stryker Medical of
Johnsburg, IL for the purchase of a new Power Load Stretcher System with Power
Stretcher in the amount of $47,851.71 from the Capital Replacement Fund.
(The Fire Department has standardized on Stryker Medical stretchers for many years.
(Our currently owned Stryker power stretchers are compatible with ambulances fitted both
with and without a Power Load System.
(Fire Department personnel benefit from the familiarity of the equipment among our
ambulance fleet.
(Stryker Medical equipment must be purchased directly from the manufacturer.
(The Fire Department has an excellent working relationship with Stryker Medical.
(This purchase will provide valuable advanced medical equipment for the newest
ambulance and will be fitted into the vehicle while it is being built.
(Adequate funds are available in the FY2019 Capital Replacement Fund.
(The Fire Chief recommends approval.)
f. Consideration to adopt Resolution No. 45-18 (attached) authorizing the Mayor to support
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Next Level Northwest's application to receive grant funding from the JP Morgan Chase
Advancing Cities Program.
(The Village signed an Intergovernmental Agreement with the Village of Schaumburg, the
Village of Hoffman Estates, the Village of Hanover Park, and the City of Rolling Meadows
to create the Next Level Northwest Business Accelerator program in 2017.
(The Village along with the other founding member communities have each committed to
fund Next Level Northwest at $15,000 per calendar year renewable after the term starting
in 2017.
(Next Level Northwest was recognized as a 501c3 not -for -profit corporation by the State of
Illinois and the United States Internal Revenue Service in 2017.
(Next Level Northwest Business Acceleration Partnership is a regional center for business
development in northwestern Cook and northern DuPage Counties serving as a business
accelerator for small to medium size Stage two businesses and as a center for continuing
education, development, and innovation.
(Next Level Northwest is applying for a grant from the JP Morgan Chase Advancing Cities
Program.
(The Village agrees to support Next Level Northwest's grant application to the JP Morgan
Chase Advancing Cities Program and will not support any application for grant funding to
the JP Morgan Chase Advancing Cities from another organization of similar mission or
scope as compared to Next Level Northwest.
(The Director of Business Development and Marketing recommends approval.)
g. Consideration to adopt Resolution No. 46-18 authorizing the Mayor and Village Clerk to
execute an agreement between the Village of Elk Grove Village and the Suburban Bus
Division (PACE) of the Regional Transportation Authority (Dial -a -Ride).
(Estimated expenses for the Dial -a -Ride program have decreased by 3.9% compared to
2018 for a total estimated cost of $324,080 in 2010.
(The terms of this year's Agreement have not been significantly modified in comparison to
previous years.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 18-6 - A Public Hearing for the petition submitted by CN Group 228, LLC for
Rezoning from R-1 to B-3 for the operation of an Automotive Dealer at 228 E. Devon
Avenue. (Public Hearing to be scheduled.)
b. PC Docket 18-7 - A Public Hearing for the petition submitted by Yamazen, Inc. for a
Special Use for the property at I I I Northwest Point Boulevard to locate a corporate
headquarters. (Public Hearing to be scheduled.)
c. PC Docket 18-8 - A Public Hearing for the petition submitted by ComEd for the
Annexation and Rezoning of the property at 1500 and 1510 Midway Court. (Public
Hearing to be scheduled.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
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a. ZBA Docket 18-8 - A Public Hearing for variations of the Elk Grove Zoning Ordinance
No. 2410 as it pertains to detached accessory structures in residential zoning districts for
property located at 932 Victoria Lane. (Continued - Date to be determined.)
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Petri
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
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29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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