HomeMy WebLinkAboutAGENDA - 01/26/2016 - VILLAGE BOARD AGENDA VE V/lt c
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AGENDA
REGULAR VILLAGE BOARD MEETING
January 26, 2016
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR CURT HANSEN, ELK GROVE BAPTIST CHURCH)
3.APPROVAL OF MINUTES OF JANUARY 12, 2016
4.MAYOR&BOARD OF TRUSTEES' REPORT
S.ACCOUNTS PAYABLE WARRANT: JANUARY 26, 2016 $238,417.91
6. CONSENT AGENDA
a. Consideration of a request.from Schaumburg School District 54 to waive 2016 Alarm
License Fees in the amount of$75.
(It has been past practice of the Village Board to grant fee waivers for.governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration to award a professional services contract to Tyler Technologies of
Yarmouth, ME for support and maintenance of our business software applications in the
amount of$54,902.
(The Village began implementing the Munis ERP software suite from Tyler Technologies
in February 2015.
(The transition process from our previous ERP vendor to the Tyler software is very labor
intensive.because the systems touch virtually all our financial operations.
(The first ten years of our software support and maintenance costs are defined in the
agreement negotiated with Tyler at the time of our original purchase.
(This request will provide funding to cover these services the period from February 13,
2016 to February 12, 2017.
(Funds are available in the General Fund account to cover this expense.
(The Director of Information Technology recommends approval.)
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c. Consideration to award a professional service contract with Gary R. Weber Associates,
Inc. of Wheaton, IL for the design of the Village's proposed gateway sign at Devon
Avenue/I-290 and conceptual design for the Meacham Road Gateway site in the amount
of$56,208 from the BLF fund.
(Gary R. Weber Associates, Inc. submitted a proposal to provide professional design
services to bring the proposed Village's Gateway sign at Devon and 1-290 from
conceptual design to construction along with providing conceptual plans for the Meacham
Road Gateway site.
(These professional services include providing a full size mockup of the Devon
Sign, finalizing the design of the site, permitting, contract plans and specifications for the
Devon and 1-290 site.
(In addition, a conceptual plan for the Meacham Road Gateway site just north of IL 390
exit will be developed.
(The Director of Public Works recommends approval.)
d. Consideration to award a.professional service contract with Civiltech Engineering of
Itasca, IL to provide the necessary construction engineering services for various drainage
improvements throughout the Business Park for the 2016 construction season in
the amount of$268,847 from the Water/Sewer Fund.
(Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction
engineering services for various drainage improvements throughout the Business Park for
the 2016 construction season.
(These improvements include four (4) culvert replacements located on Estes Avenue,
Pratt Avenue and two railway crossings along with approximately eight (8) miles of ditch
restoration.
(The Director of Public Works recommends approval.)
e. Consideration to adopt Resolution No. 1-16 (attached) authorizing the Mayor to enter into
an Intergovernmental Agreement with Cook County for services provided by the Sheriffs
Work Alternative Program ("SWAP").
(The County of Cook, through its Sheriffs Office, administers the Sheriff's Work
Alternative Program (SWAP) for offenders to carry out their sentences of community
service.
(The Village of Elk Grove Department of Public Works has utilized SWAP services
routinely and extensively for the past several years at no cost to the Village.
(Services for which the Village has used SWAP include picking up trash along roadsides,
cleaning bus shelters in the business park, pulling weeds around Village facilities, and
planting perennials in landscaped beds.
(An Intergovernmental Agreement with Cook County is now required to continue
receiving SWAP services including an administrative fee according to the pre-scheduled
days of service annually provided.
(The Department of Public Works requests eighteen (18) service days in this year's
Intergovernmental Agreement at a total cost of$2,000.
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(The Director of Public Works recommends approval.)
f. Consideration to adopt Resolution No. 2-16 (attached) authorizing the Maintenance of
Streets and Highways by a Municipality under the Illinois Highway Code and
appropriating$1,256,400 from the Motor Fuel Tax Funds (MFT) for the 2016 Street
Maintenance Program.
(The Capital Improvements Committee approved staff recommendations for the
2016 MFT Street Maintenance Program.
(Approval of the Resolution appropriating Motor Fuel Tax (MFT) funds,in the amount of
$1,256,400 to be utilized for the 2016 MFT Street Maintenance Program.
(Upon concurrence by the Board, staff will prepare bid documents and advertise for
bids for the 2016 MFT Street Maintenance Program in February 2016.
(The Director of Public Works has recommended approval).
g. Consideration to adopt Ordinance No. 3446 amending Chapter 5 Animals and Animal
Control of Title 6 of the Village Code by eliminating the License requirements for dogs
and cats.
(Adoption of this amendment will eliminate the license requirements for dogs and cats.)
7.REGULAR AGENDA
B.CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
9.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLING&WASTE COMMITTEE- Trustee Feichter
12. INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri
14. BUSINESS LEADER FORUMS- Trustees Lissner/Petri
a. Railroad Crossings
b. Update Zoning Regulations
15.YOUTH COMMITTEE -Trustee Franke
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16. PARADE COMMITTEE -Trustee Czarnik
17.HEALTH &COMMUNITY SERVICES -Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21,AIRPORT UPDATE
22.PLAN COMMISSION -Village Manager Rummel
23.ZONING BOARD OF APPEALS-Village Manager Rummel
24.REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27.NEW BUSINESS
28. PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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