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AGENDA
REGULAR VILLAGE BOARD MEETING
February 23, 2016
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3.APPROVAL OF MINUTES OF FEBRUARY 9, 2016
4. MAYOR& BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: FEBRUARY 23, 2016 $571,767.58
6. CONSENT AGENDA
a. Consideration.to renew a professional service contract to Lauterbach & Amen, LLP of
Warrenville, IL to perform the Village's annual audit of financial statements in a total
contract amount not to exceed $34,100.
(The Village issued a Request for Proposals to audit the financial statements for the fiscal
year ending April 30, 2012 and this is the last year of a five year contract.
(Lauterbach & Amen, LLP was deemed to be the most responsive and responsible bidder.
(Lauterbach &Amen, LLP audits many municipalities with personnel specializing in
government accounting. They have demonstrated their commitment by providing quality
service with technically competent personnel.
(Adequate funds are budgeted in the FY 2016-17 budget.
(The Library will retain the same auditor as the Village under a separate contract.
(The Director of Finance recommends approval.)
b. Consideration of a request to award a purchase contract as part of the Suburban
Purchasing Cooperative to Currie Motors of Frankfort, IL in an amount not to exceed
$61,793 for the purchase of two (2) Ford Utility Police Interceptors from the General
Fund.
(The Police Departmentisreplacing two patrol units approaching 120,000 miles.
(The Ford Utility Police Interceptors with Police Packages are available through the
Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest
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determined bidder, Currie Motors of Frankfort. IL.
(Adequate funds are budgeted in the General Fund.
(The Police Chief recommends approval.)
c. Cons ideration.of a request to renew a landscape services contract to Sebert Landscaping of
Elk Grove Village. IL for the 2016 Turf and Landscape Bed Maintenance - Residential
contract in the amount of$156,376.
(On February 24, 2015, the Village Board awarded a contract to Sebert Landscaping of
Elk Grove Village, IL for the 2015 Turf and Landscape Bed Maintenance - Residential.
(The contract provided for an option of four (4) additional renewals through February 28,
2020.
(Sebert Landscaping performed satisfactorily throughout the first year of the contract.
(The contract period is from March 1. 2016 through February 28, 2017.
(The contract amount reflects no economic adjustment over the previous year's contract.
(The Director-of Public Works recommends approval.)
d. Consideration to adopt Resolution No. 5-16 (attached) authorizing the Mayor and Village
Clerk to execute a memorandum of understanding between the Village of Elk Grove
Village and Municipal GIS Partners of Des Plaines, IL for support services in connection
with a Service Request System Study Collaboration.
(The proposed Service Request System will provide enhanced customer service to
residents and businesses, as well as enable Village staff to tracking capabilities for
requests.
(MGP has assisted Elk Grove Village, as well as 13 other communities in collaborating to
identify the best service provider and achieve the best possible price.
(This Memorandum of Understanding provides that MGP will continue to support the 14
communities during the implementation and will facilitate continued collaboration to
leverage buying power and strategic direction for the system.
(The Memorandum of Understanding with MGP is effective from the date of adoption to
run from January I, 2016 to December 3l, 2017, and can be terminated at any time with
30 days notice.
(The Information Committee and Committee of the Whole have recommended approval of
this project.
(Funds are available in the General Fund account to cover this expense.
(The Assistant Village Manager recommends approval.)
7. REGULAR AGENDA
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
10. PERSONNEL COMMITTEE -Trustee Franke
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter
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12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri
14. BUSINESS LEADER FORUMS- Trustees Lissner/Petri
a. Railroad Crossings
b. Update Zoning Regulations
15.YOUTH COMMITTEE - Trustee Franke
16. PARADE COMMITTEE - Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik
18.LIQUOR COMMISSION - Mayor Johnson
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson
20.MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
21.AIRPORT UPDATE
22.PLAN COMMISSION -Village Manager Rummel
23. ZONING BOARD OF APPEALS -Village Manager Rummel
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29.ADJOURNMENT
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In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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